Participant

iRecord 3.0 displays Demographics with the selection of a participant record. The Quick Info tiles allow for quick viewing of the pertinent participant information.

The participant information tile is indicated in the figure below. This is the first tile on the Demographics screen . It serves as a reference to all the information required for a participant to be eligible and receive services for a DDD-funded program.

Participant Tile

The Participant tile displays the relevant details of a participant. The information includes the name, DDD ID, age, date of birth and program. By default, the tile displays a masked SSN. Your user role determines the permission to unmask the SSN. The tile displays a three-toned status indicator to the right of the header.

Medicaid ID, Medicaid Type and DDD Status are some of the other information displayed on the tile. The eligibility of a participant to a program are Age, FC, and Medicaid and the status appears here. The Waiver and Medicaid History icon button, when clicked, displays the waiver and medicaid related information.

The table below serves as a reference for the Participant tile.

Field	Description
Participant Name	View the name of the participant on the header of the tile.
Photo	View the photo of the participant, if available.
ID	View the DDD ID of the participant. This is a unique number provided for the participant on iRecord.
Age	View the age of the participant as per the current date.
DOB	View the date of birth of the participant.
County	View the county of residence of the participant.
Program	View the program type of the participant, which is the program that the participant has enrolled.
Last Enrollment Date	Hover over the Program information and view the last enrollment date of the participant.
SSN	The tile displays a masked Social Security Number (SSN) of the participant. You can view the last 4 digits of the SSN. The lock icon adjacent to the SSN allows you to view the unmasked SSN, based on permissions. The procedure is discussed below.
Medicaid ID	View the unique Medicaid ID of the participant.
	The Waiver and Medicaid History details are provided here. Click to view the participant's Waiver and Medicaid History pop-up.
Medicaid Type	View the type of Medicaid available for the participant.
DDD Status	View the status of the participant at the Division of Developmental Disabilities (DDD).
Eligibility	The eligibility of the participant is based on the following three factors. The factors are: • Age • FC • Medicaid The status indicator on each of these criteria indicates whether they have been met or not. Blue indicates criteria met and gray indicates unavailable information.

Status Indicator

The Participant tile displays a three-toned status indicator on the right of the header. The indicator serves the purpose of informing the user that all the vital information of the participant has been captured. Follow the table below for information on the status indicator and tooltip information on hover.

Note: For multiple conditions that include both the red and yellow statuses, view the red status indicator. Hover over displays a list of all conditions.

Indicator	Condition	Hover
Green	The participant information is available and current.	Information up-to-date
Yellow	The participant has not been enrolled in a Program.	Participant has not been enrolled in a Program
	DDD status is at intake.	DDD status is at intake
	Medicaid eligibility end date falls within 60 days from the current date.	Medicaid eligibility ends on <Date>
	Participant is deemed to be on MLTSS and the most recent plan is in Interim or does not have a plan.	<Participant's First Name> is currently enrolled in MLTSS (<Program>)
Red	DDD status is at DCF.	DDD status is at DCF
	Any of the following Medicaid detail is not available: • Medicaid ID • Medicaid Type	<Medicaid Detail> information is not available
	Medicaid eligibility end date is less than the current date.	Medicaid eligibility ended on <Date>
	Participant is deemed to be on MLTSS and the most recent plan is in Supports Program or CCW.	<Participant's First Name> is currently enrolled in MLTSS (<Program>)
	Email address	No email information available
	One or more of the following participant detail is unavailable: • Name • Date of Birth • Birth Country • NJ Resident Since • Gender • None of the participant's phone number is available • Primary Diagnosis Code • County	No NJ residency information available (for unavailable NJ Resident Since detail) No <Participant Detail> information available (for all others)
	Allergy information unavailable.	No allergy information available
	Self-care needs unavailable.	No self-care need information available
	Dietary information unavailable.	No dietary need information available
	Health hazards/concerns information unavailable.	No health hazards/concern information available
	Mobility and adaptive equipment need unavailable.	No mobility and adaptive equipment need information available
	Behavioral or sensory need information unavailable.	No behavioral or sensory need information available
	Voting information unavailable.	No voting information available
	DVRS Decision information unavailable.	No DVRS information available
	No PCPT-Relationships are available for a participant.	No PCPT-Relationships information available
	No PCPT-Hopes are available for a participant.	No PCPT-Hopes information available
	No PCPT-Strengths and Qualities are available for a participant.	No PCPT-Strengths and Qualities information available
	No PCPT-Important to <participant's first name> are available for a participant.	No PCPT-Important to <participant's first name> information available
	No PCPT-Caregiving Needs and Supporter Qualities are available for a participant.	No PCPT-Caregiving Needs/Supporter Qualities information available
	No PCPT-Community Experience are available for a participant.	No PCPT-Community Experience information available
	No PCPT-Additional Communication info are available for a participant.	No PCPT-Additional Communication information available

To unmask SSN

1. On the Participant tile, click adjacent to the SSN indicated in the figure below.

2. An Unmask SSN dialog box appears as shown below. Enter the appropriate notes, which is required, to unmask the SSN within the box. There is a limit of 1000 characters.

3. Click . View the unmasked SSN on the participant tile with the icon.

Note: It is recommended that you mask the SSN after viewing the information. Click to mask SSN.

To view the Waiver and Medicaid History

1. On the Participant tile, click . This icon is adjacent to the Medicaid ID, as shown below, for the appropriate role.

2. View the Waiver and Medicaid History pop-up, as shown below. The Waiver History, Medicaid History and Managed Health Care History grids display a maximum of 5 rows. A scroll bar appears to the right of the grid, when there are more than 5 rows.

Note: Hover over an ellipsis (for trimmed information) to view the complete detail on a tooltip.

To send Waiver and Medicaid History Report

1. On the Participant tile, click . This icon is adjacent to the Medicaid ID, as shown below, for the appropriate role.

2. View the Waiver and Medicaid History pop-up, as shown below. Click

3. View the Send Waiver and Medicaid History Report pop-up. Click the Send Report To field and it displays a drop-down list of the available entities.

4. The entities that appear are the concerned service provider, participant and HIPAA contacts in the alphabetical order. Select the check box of the entity (or entities).

Note: Hover over an ellipsis (for trimmed information) to view the complete detail on a tooltip.

5. Click to e-mail the report to the selected entity (or entities). View the following confirmation message for a successful e-mail.

6. The entity (or entities) receives an e-mail from DDD IRECORD with the report attached, as shown.