logo (click logo on
the application header)03/08/2018
This release includes "Housing" duty, enhancements and bug fixes.
New Feature
● (IR-6567)
iRecord introduces "Housing" duty
For more information, refer to iRecord User Guide > Duty > Housing
Enhancements
● (IR-6851) The "Vaccination History" tile displays "Vaccination information not available" message for the following conditions:
• The vaccination details are either unavailable or not found in NJIIS
• The individual has revoked the consent to share vaccination details
• iRecord is unable to connect to the NJIIS repository
● (IR-6702) "Easter Seals NJ" has the ability to search and post an expenditure for a non-SDE service, while it is the provider, for the duration of the service provided there is another SDE service in the plan with this agency
● (IR-6724) "Easter Seals NJ" is available as an option at the following locations when it is the provider of a service in a plan:
• "Send Plan To" drop-down on the "Send Plan" tile
• "Email Service Detail" option on the "Service" menu ("Easter Seals NJ" must be the provider)
• "Send Doc" option for the appropriate document on the "Documents" grid
• "Send Plan To" drop-down on the "PCPT Actions" tile
● (IR-6689) Any document uploaded during a failed "SC Agency Assignment" does not display in the "Documents" grid
● (IR-3498) Provider Search: The "Name, Service" text field allows a user to search for providers by ignoring punctuation marks
Fixes
● (IR-5988)
There were discrepancies in the suggested results between "Search"
and "Quick Search"
"Search" and "Quick Search" displays an identical autocomplete list and matching results for the
entered search criteria
● (IR-5979)
The "Workers' Compensation" service end date sporadically changed
to the plan end date during plan approval
Resolves the issue of an abrupt change in the end date of "Workers'
Compensation" service during plan approval
● (IR-6806)
The user was unable to add or select an "Eval
Vendor" with an evaluation request
Resolves an issue with the user unable to select or enter a vendor in "New
Evaluation Request"
● (IR-6038)
The "Legal Guardian" document appeared to be missing for a few
participants within the "Documents" grid
Resolves the issue of missing guardianship document(s)s
for an individual with "Legal Guardian" contact(s)
● (IR-6821)
The "Outcomes" tile was unavailable for a user assigned with
Family Support duty
The Outcomes obligated tile that appears on "Left Navigation"
is available for a user assigned with Family Support duty
● (IR-6627) The "Contact Validation Report" is only available for users that have the appropriate permission, which means that it should be available in the "Due-List" of the user
● (IR-6721)
For a user with State Only (SO) role and Service Approval duty, a change
in plan status from Service Review (SR) to State Review (SR1) displayed
multiple entries in the "Notes" grid
Resolves the issue of multiple entries for a change in plan status from
SR to SR1
Known Issues
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● Internet
Explorer and Mozilla Firefox have minor issues with reports through the
application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
02/08/2018
This release introduces the "Vaccination History" tile and the "Audit" duty, and also includes enhancements and bug fixes.
New Features
● (IR-3493)
The "Vaccination History" tile displays all available vaccination
records of an individual
For more information, refer to iRecord User Guide > Participant Record
> Demographics > Personal > Medical > Vaccination History
● (IR-6593)
iRecord introduces "Audit" duty for the assigned users
For more information, refer to iRecord User Guide > Duty > Audit
Enhancements
● (IR-6589) It is not mandatory for the individual to have an e-mail address to proceed with plan approval; the "Participant" status indicator displays yellow (instead of red) for an individual that does not have an e-mail address
● (IR-6638)
"Upload Document" on the "Documents" page introduces
"Discharge Documents" type
The notes entered when uploading such a document appears on the "Notes"
page under a new "Note Category" known as "Doc Upload -
Discharge Documents Notes"
For more information, refer to iRecord User Guide > Participant Record
> Documents
● (IR-6607) The "Waiver and Medicaid History" pop-up, which is accessed from the "Participant" tile, is available for all roles including FI, SFI and FI-VO
● (IR-6550) The "Search" grid includes "Current Plan Start Date" column
● (IR-6628) The option to assign and enroll eligible individuals in CCP Transition plan is available with a previously approved plan, which is the most recent plan with an end date in the past and Approved (A), Approved-to-Inactive (AI), Review-to-Reinstate (RR) or High-Level Review (SR2) after Review-to-Reinstate (RR) status
● (IR-6644) The Fiscal Intermediary can search for an individual with an approved legacy plan when the "Payment Source" of any service within the plan is "FI"
● (IR-6575) The Case Manager of an individual receives an email when assigned to a Support Coordination agency
● (IR-6513) The Support Coordinator receives an email instructing the close of an eRecord plan when an individual has a plan approved in iRecord while receiving services from a plan in eRecord
Fixes
● (IR-6606)
There were discrepancies observed with budget allocation during edit of
service with an update to the "Service" field
An edit to a service updates the allocated amount from the appropriate
budget type
● (IR-6605)
When the Individual Habilitation Plan (IHP) had expired and the individual
was assigned to an SC agency in the CCP Transition plan, the application
permitted enrollment in CCP Transition
For a participant with an expired IHP or within 30 days from expiry, the
individual is assigned and enrolled in CCP plan and not CCP Transition
plan
● (IR-6608)
An individual on Managed Long Term Services and Supports (MLTSS) was unable
to enroll in CCP waiver program
Provides the option to enroll in CCP waiver program for an eligible individual,
who is currently on MLTSS
● (IR-6645)
The Fiscal Intermediary "Easter Seals" was unable to post expenditure
and displayed the message "The time duration entered is lesser than
units" for a service with valid units but no time duration
Resolves the issue of validating the time duration when the Fiscal Intermediary
posts an expenditure for services that do not require it
● (IR-6555)
The NJISP report displayed the individual in the "Guardianship"
section for certain participants
Resolves an issue with the display of the individual in the "Guardianship"
section of the NJISP report
● (IR-6569)
The "Team Members" on NJISP report was not identical to the
"Planning Team" tile for a few individuals
The "Team Members" that appear on an individual's NJISP report
matches the members provided on the "Planning Team" tile
Known Issues
● (IR-5979) The "Workers' Compensation" service end date sporadically changes to the plan end date during plan approval
● (IR-6038) The "Legal Guardian" document appears to be missing for a few participants within the "Documents" grid
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● Internet
Explorer and Mozilla Firefox have minor issues with reports through the
application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
01/25/2018
This release includes a fix for approval of CCW Transition plans and a security update.
Fixes
● (IR-6596)
The conditions on "Participant" and "Change Plan Status"
tile for an individual on the CCW Waiver Program was being applied for
a CCW Transition plan
Resolves the issues for approval of CCW Transition plan
● (IR-6613) Security update
Known Issues
● (IR-5979) The "Workers' Compensation" service end date sporadically changes to the plan end date during plan approval
● (IR-6038) The "Legal Guardian" document appears to be missing for a few participants within the "Documents" grid
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● Internet
Explorer and Mozilla Firefox have minor issues with reports through the
application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
01/13/2018
This release includes enhancements and bug fixes.
Enhancements
● (IR-6580) The "Documents" screen has the following additional document types:
• Psych Support Documents
• Medical Support Documents
• DVRS (Division of Vocational Rehabilitation Services)
• BSP (Behavior Support Plan)
• Eligibility Letter
● (IR-6537) A user assigned with Service Evaluation or Service Approval duty has the option to "Search Other Due-Lists" on the "Due-List" tile; this option allows a user to search the "Due-List" of another user with the same duty
● (IR-6444) The "Upload Service Request" that appears when it is required for the user to upload a document during addition of certain services has been shifted to the "Provider" section from "Service" section
Fixes
● (IR-6482)
"Age" and "Medicaid" was not a criteria for plan approval
of participants on MLTSS
A participant on MLTSS cannot approve a plan without the requirements of
"Age" and "Medicaid"
● (IR-6516)
A blank "Due-List" appeared for WAC or SWAC with search and
cancel of another user's Due-List
The "Due-List" refreshes for SWAC or WAC after cancellation of
"Search Other Due-Lists"
● (IR-5859)
The error message shown was not consistent during entry of a phone number
or email address through the application
Consistent error message for a phone number or email address not entered
in the appropriate format
● (IR-4402)
The search grid displayed names and agencies in Start Case and there was
a cosmetic issue with the display of certain entities on "Search"
The "Search" tile displays names and agencies based on the entry
within the application
Known Issues
● (IR-5979) The "Workers' Compensation" service end date sporadically changes to the plan end date during plan approval
● (IR-6038) The "Legal Guardian" document appears to be missing for a few participants within the "Documents" grid
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● Internet
Explorer and Mozilla Firefox have minor issues with reports through the
application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
12/13/2017
This release includes a new feature, enhancements and bug fixes.
New Features
● (IR-2910)
iRecord introduces functionality that supports "Retirement"
of a participant; the "Retirement" controls are available on
the "More Info" tile
For more information, refer to iRecord User Guide > Participant Record
> Demographics > Personal > Retirement
● (IR-5335) PPL Referral Interface
Enhancements
● (IR-6362) The following services are now available for a CCW Waiver Program participant:
• Supports Brokerage
• Natural Supports Training
• Interpreter Services
• Community Inclusion Services
• Goods & Services
● (IR-6305) Service approval is required for an "Individual Supports" service with 15 minute unit type, irrespective of the budget type, when there is another "Individual Supports" service with daily unit type from the same provider
● (IR-6265) A user assigned with a Developmental Center (DC) duty has the ability to view or search participants for a period of 60 days after they leave the respective Developmental Center
● (IR-6265)
A user assigned with a DC Supervisor duty has the ability to view or search
participants for a period of 60 days after they leave the respective Developmental
Center
Also, the option is available to delete document and notes uploaded by
a user with either DC duty or DC Supervisor duty from the respective Developmental
Center
● (IR-5855) The Fiscal Intermediary (FI) has the ability to search individuals and post expenditure for services that include an FI payment source for a period of 120 days after the end date of the FI
● (IR-6021) The age criteria is not a requirement for the CCW Waiver Program FFS (Fee-for-Service) model provided the participant was already on the program
● (IR-6390) Adds a link to the "CCW Manual" on the "Training & Events" tile
● (IR-6452) Add pharmacy icon has been moved to the search pharmacy tile
Fixes
● (IR-5933)
For a participant with an active macro plan and an existing outcome, it
was possible to add a service with the "Start Date" as the date
of addition of the service
Resolves an issue with entering the same date on the date of addition for
the "Start Date" of a service; the calendar controls for "Start
Date" permits the next date and not the current date
● (IR-6211)
When a user edits the "Procedure" of a service, the "Rate"
field does not appear
The "Rate" updates to the appropriate value when a user edits
the "Procedure" of a service
● (IR-6337)
When the appropriate role selected the "FI Action Completed"
check box, the notes did not display the appropriate system notes
When the user saves the "FI Action Completed" operation, the
entry on the "Notes" grid displays the following system notes:
"FI status changed from FI Action Pending to FI Action Completed"
● (IR-5975
& IR-5978) Under a specific scenario of selecting "No Matched
Found" and providing the Pack option for "Dosage" during
addition of a medication, the user was able to add medication that was
not shown in the autocomplete list
The user cannot add medication that does not appear on the list
● (IR-6288)
With a unique scenario of start date entered for "Career-Related
Education" after providing "Employment History" and "Career
Planning & Unpaid Experiences" details, the user was unable to
update details on the tile after entering a "Start Date" before
the "Date of Birth"
Resolves an issue with entering details after providing a "Start Date"
before "Date of Birth" on the "Career-Related Education"
tile
Known Issues
● (IR-5979) The "Workers' Compensation" service end date sporadically changes to the plan end date during plan approval
● (IR-5955) When the plan status changes from Review-To-Reinstate (RR) to Work-In-Progress (W), the alert continues to display on the "Alerts" tile of the respective SCS
● (IR-6038) The "Legal Guardian" document appears to be missing for a few participants within the "Documents" grid
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● Internet
Explorer and Mozilla Firefox have minor issues with reports through the
application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
11/08/2017
This release introduces "Evaluations" and several duties, and also includes enhancements and bug fixes.
New Features
● (IR-2910)
iRecord introduces "Evaluations" on the "Tools" menu
For more information, refer to iRecord User Guide > Participant Record
> Tools > Evaluations
● (IR-3082)
iRecord introduces "Service Approval" in the form of a duty
With the introduction of this duty, there is a new plan status known as
"Service Review (SR)" after the Support Coordination Supervisor
reviews the plan when there are one or more services that require approval
from a Division staff
For more information, refer to iRecord User Guide > Duty > Service
Approval
● (IR-5870) iRecord introduces the following Developmental Centers duties:
• DC
• DC Supervisor
• DC Project
For more information, refer to iRecord User Guide > Duty > Developmental Center
● (IR-5932)
iRecord introduces "SC Help Desk" duty
For more information, refer to iRecord User Guide > Duty > SC Help
Desk
● (IR-5159)
iRecord introduces "CCW Transition Assistance" duty
For more information, refer to iRecord User Guide > Duty > CCW Transition
Assistance
● (IR-5992) Manual Medicaid Waiver Modification
Enhancements
● (IR-6076) There is an update to the available budget types for an Individual Supports service with unit type of 15 minutes to "Residential" and "Emp/Day" (CCW plan); the priority is "Residential" and then "Emp/Day"
● (IR-6195) "Early Retirement Form" type is now available on the "Documents" page to search/view such document(s)
● (IR-1145) iRecord introduces extensions for the following fields:
• "Work Phone" on "Contact Info"
• "Phone" and "Alt" on "Primary Care Physician"
• "Contact" on "Request to Add Hospital"
• "Contact" on "Administrative Service Organization (ASO)"
• "Contact" on "Managed Care Organization (MCO)"
• "Contact" on "Private Insurance"
• "Phone" on "New Specialist Info"
• "Contact" on "Request to Add Pharmacy"
● (IR-5716) The "Due-List" and "Alerts" display an appropriate line item for the Support Coordinator, Support Coordination Supervisor and the Supervisor of Waiver Assurance Coordinator to add the Self-Directed Employee (SDE) for services that have not added the name of the SDE
● (IR-6009) "Hopes & Dreams" tile on "PCPT" renames the pop-ups to "New Hope & Dream" and "Edit Hope & Dream"
Fixes
● (IR-6219)
The calculation of the "Residential" budget type for a CCW Transition
plan was not accurate and displayed an error that reduced the amount by
a day
Fixes the calculation of the "Residential" budget type to display
the correct amount for CCW Transition plans
● (IR-6139)
There was an issue observed for participants, who have an apostrophe in
the name, to change the plan status from SR1 (State Review) to RV (Revision)
by the SWAC
Resolves the issue of a change in plan status from SR1 to RV by the SWAC
for a participant with an apostrophe in the names
● (IR-5949)
The "Expended" budget amount in a service did not remove the
values of deleted expenditures
Resolves an issue to display the correct value for the "Expended"
amount after deletion of a posted expenditure
● (IR-5996)
There was an error in the "Contact Validation Exception" emails,
which was being sent out even when the emails are in the correct format
Resolves the issue of "Contact Validation Exception" with an
entry of noemail@dhs.state.nj.us
● (IR-6027)
When editing a team member on the "Planning Team" tile, clearing
the "Contact Name" removes the complete set of details for the
team member and the pop-up changes to "Add Team Member" but
continues to display the delete icon button
The delete icon button does not display when the pop-up changes to "Add
Team Member"
● (IR-6013)
There was an issue with the selection of the year from the calendar controls
through the application; the span of years displayed were not actual to
the required number of years for the control
Resolves the issue of displaying the required number of years for the calendar
control, and this is also dependent on the selected field
● (IR-6060)
The "Save" icon button on "Edit Communication Style"
and "Edit Strength & Quality" was not closing the pop-up
when the user saved without making a change to the provided details
The aforementioned pop-ups close irrespective of a change in the provided
details with the "Save" icon button
Known Issues
● (IR-5979) The "Workers' Compensation" service end date sporadically changes to the plan end date during plan approval
● (IR-5955) When the plan status changes from Review-To-Reinstate (RR) to Work-In-Progress (W), the alert continues to display on the "Alerts" tile of the respective SCS
● (IR-6038) The "Legal Guardian" document appears to be missing for a few participants within the "Documents" grid
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● Internet
Explorer and Mozilla Firefox have minor issues with reports through the
application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
09/27/2017
This release introduces multiple duties and includes the addition of new columns within the grid on the "Search" tile.
New Feature
● (IR-5169)
iRecord introduces "SC Agency Assignment" duty
For more information, refer to iRecord User Guide > Duty > SC Agency
Assignment
● (IR-5932)
iRecord introduces "SC Agency Re-assignment" duty
For more information, refer to iRecord User Guide > Duty > SC Agency
Re-assignment
● (IR-5159)
iRecord introduces "Edit NJ Residency" duty
For more information, refer to iRecord User Guide > Duty > Edit NJ
Residency
● (IR-5337)
iRecord introduces "Family Support" duty
For more information, refer to iRecord User Guide > Duty > Family
Support
● (IR-5931)
iRecord introduces "CDU Director" duty
For more information, refer to iRecord User Guide > Duty > CDU Director
● (IR-5837)
iRecord introduces "Verification View" duty
For more information, refer to iRecord User Guide > Duty > Verification
View
Enhancements
● (IR-5773) For the appropriate roles, there are additional columns available for the "Search" grid, which are:
• Last SC Agency Assignment Date
• Current Tier
• Current NJCAT Behavior Score
• Current NJCAT Medical Score
• Current NJCAT Self Care Score
• Current NJCAT FCA
• Current NJCAT Limitation Count
● (IR-5841) It is not required to enter the name of the Self-Directed Employee (SDE) during the addition of a service and selection of "Self-Directed Employee" check box
● (IR-6005) iRecord allows the user to edit services that have already started for the addition of the name of Self-Directed Employees
● (IR-5956)
The user has an option to select Division of Developmental Disabilities
(DDD) as an agency on "SC Agency Assignment"
iRecord does not automatically assign an individual to DDD with the selection
of "Auto Assign Agency"
● (IR-5362) The SC Agency details pop-up, when the user clicks the SC Agency on the "Support Coordination" tile, now also displays the assigned individuals that are "Out-of-State"
● (IR-5899) The "Unlock Relationships" icon on the "Relationships" tile ("PCPT" screen) only displays with the addition of two or more relationships
● (IR-5816) For a participant assigned to a Case Manager, view "Unassigned" for Support Coordinator and Support Coordination Supervisor on the Service Detail Report
● (IR-5752) iRecord validates the provider of an SDE service for the Fiscal Intermediary and then generates a "Workers Compensation" service at plan approval, in case the service was not added during creation of such a service
Fixes
● (IR-5698)
While posting an expenditure by the Fiscal Intermediary (FI) for a legacy
plan, iRecord displayed a message that was indicating an exceeded budget
even when there was an available balance
Resolves the issue of the Fiscal Intermediary unable to post an expenditure
for a legacy plan with an available budget
● (IR-5909
& IR-5928) During addition or edit of a service, there were a few
providers that was not displaying "Procedure" after selection
of "Provider"
Resolves the issue of "Procedure" not displaying for some providers
with the addition or modification of a service
● (IR-5838)
iRecord encountered an error when the Support Coordination Supervisor
(SCS) attempted to register a new user through "SCS Management"
Resolves the error when registering a new user for iRecord by the SCS
● (IR-5903)
Unable to filter "Intake Review Team" type of documents on the
"Documents" grid using the "Filter" feature
Fixes the issue of filtering documents of the "Intake Review Team"
type
● (IR-5734)
The Due-List of a few Support Coordination Supervisors were not displaying
the "Assign Case(s)" line item
Resolves the issue of displaying the "Assign Case(s)" line item
on the "Due-List" of Support Coordination Supervisors with individuals
unallocated to a Support Coordinator, when assigned to the SC Agency
● (IR-5592)
The "Service Name" field displayed blank on the "Service"
section of Workers' Compensation with the selection of "View Service"
on the service menu
Resolves the issue and displays "Fiscal Management Services (FI)"
for the "Service Name" field
● (IR-4760)
The SC Agency details pop-up, when the user clicks the SC Agency on the
"Support Coordination" tile, was displaying an incorrect count
for the different programs within the counties
The count is now displayed based on the participant's current plan
● (IR-5910)
Duplicate entities were being displayed for the "Send Report To"
field on the "Send Waiver and Medicaid History Report" pop-up
("Waiver and Medicaid History" details)
Resolves the issue of multiple entries for the same entity within the list
on the "Send Report To" field
● (IR-5835)
On the "Send Plan" tile, the "Email
NJISP Report" displayed a successful sent message without selecting
an entity from the "Send Plan To" drop-down list
It is mandatory to select an entity from the "Send Plan To" field
and there is a validation for providing a selection when the user clicks
"Email NJISP Report"
● (IR-5878)
An email was being sent out to a user's inactive email address, when a
previous user was registered with a new account and a different email
address in iRecord
Resolves the issue of emails copied to users' inactive addresses
● (IR-5847)
A pharmacy that was denied on the "Pharmacy(s) - To be Verified"
displays the same pharmacy in the grid after minimizing and then maximizing
the window
Resolves the issue of displaying a denied pharmacy with adjustments to
the window
● (IR-5853)
On the "Planning Team" tile, the "Agency Name" field
was not being displayed during the edit of a team member with relationship
of SC, SCS, Provider or Agency
For one of the above relationships, the "Edit Team Member" pop-up
now displays the "Agency Name" field
Known Issues
● (IR-5979) The "Workers' Compensation" service end date sporadically changes to the plan end date during plan approval
● (IR-5955) When the plan status changes from Review-To-Reinstate (RR) to Work-In-Progress (W), the alert continues to display on the "Alerts" tile of the respective SCS
● (IR-6038) The "Legal Guardian" document appears to be missing for a few participants within the "Documents" grid
● (IR-5996) There is an error in the "Contact Validation Exception" emails, which is being sent out even when the emails are in the correct format
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● Internet
Explorer and Mozilla Firefox have minor issues with reports through the
application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
08/09/2017
This release includes enhancements and bug fixes.
New Feature
● (IR-5335) Complete set of PPL Prior Authorization Interface for Interim
Enhancements
● (IR-5759) The "Wait List" duty extends the availability of the assigned user to view an individual taken off from the wait list for a period of up to 8 months
● (IR-5811) "SC Agency Assignment" adds a new "Optional Additional Email Notification" field, which, when provided, receives an email of successful agency assignment
● (IR-4745) iRecord does not generate a new plan for a dis-enrolled individual through assignment of an SC Agency Assignment; the individual must enroll in to a program for plan generation
Fixes
● (IR-5767)
The "Due-List" of the SFI was exhibiting unusual behavior for
certain participants; clicking a line item returned to the "Dashboard"
and did not proceed to the participant's plan
The SFI can navigate to "Plans" of an individual from the respective
"Due-List" line item
● (IR-5800)
iRecord permitted the user to edit a service without providing the details
for "Procedure" and "Location"
Resolves the issue of editing and then saving a service with the "Procedure"
and "Location" fields blank; iRecord performs a validation on
these required fields before proceeding to the "Details" section
● (IR-5799)
For a participant in the "Interim" program, the "Self-Directed
Employee" check box was being shown (during addition/edit) for services
when the "Provider" was not the Fiscal Intermediary (FI)
The "Self-Directed Employee" check box appears on the "Provider"
section during addition of an appropriate service for a participant in
"Interim" only if the provider selected is the FI
● (IR-4520)
The "Documents" screen displayed multiple entries of the same
PCPT document with the "Review PCPT" action
Resolves the issue of duplicate entries in the "Documents" grid
for the PCPT document
● (IR-5113)
The user was unable to search a participant on an Android device using
"Quick Search"
The "Quick Search" allows the user on an Android device to search
for a participant
● (IR-5784)
The "Pharmacy(s) - To be Verified"
option was being shown on the "Management" menu for SWAC and
SCS roles
Removes the option on the "Management" menu for the two roles;
this option is only available to the users that have been assigned with
the duty to perform the task
● (IR-5769)
On the "Planning Team" tile, a phone number entered in an incorrect
format did not display the "Invalid phone number" message
iRecord saves an entered number on the "Planning Team" tile only
if it is provided in the right format (10 digit numeric)
● (IR-5813)
There was an issue with the sort of the "Notes" grid by "Note
Date" or "Entered Date" on Internet Explorer (IE) and Firefox browsers
Resolves the issue of sorting the "Notes" grid by the aforementioned
columns on IE and Firefox
● (IR-5758)
The "Pharmacy(s) - To be Verified"
pop-up displays a duplicate "Filter" field when a user re-sizes
the window (to a higher size)
Resolves the issue of an additional "Filter" field appearing
on the pop-up with a window re-size
Known Issues
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● Internet
Explorer and Mozilla Firefox have minor issues with reports through the
application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
07/26/2017
This release includes a new feature, other enhancements and bug fixes.
New Features
● (IR-5715)
A user assigned with the "Wait List" duty includes an option
(on "Plans" menu) to add participants eligible for CCW so that
the Support Coordinator (or appropriate user) can enroll the individual
in the CCW waiver program; the user also has the option (on "Plans"
menu) to remove the CCW eligibility of a participant
For more information, refer to iRecord User Guide > Wait List
● (IR-5335) Initial set of PPL Prior Authorization Interface for Interim
Enhancements
● (IR-4799) NJ CAT responses are integrated into iRecord for "Safety & Supports" and "Health & Nutrition" tabs
● (IR-5755) The "Expenditure" option (Service menu) is available for the appropriate Fiscal Intermediary (Easter Seals or Public Partnerships, LLC)
● (IR-4733) The "Assessments" tile displays the "Send Assessment" option for a participant assessed through NJ CAT; previously, this option was only available when there was a document for the assessment
● (IR-5149) A report, when clicked, are designed to appear on a separate tab of the browser
● (IR-4027) The details of a "Marked for Deletion" service are not shown on the NJISP report
● (IR-5074) The "Send Plan" tile does not list a contact (HIPAA authorized) with the email address "noemail@dhs.state.nj.us"
● (IR-5075) View "Not Provided" on a report for email addresses entered as "noemail@dhs.state.nj.us"
Fixes
● (IR-5703)
The Fiscal Intermediary was unable to search and view certain participants
Resolves the issue of the Fiscal Intermediary being unable to search for
certain participants that had an FI payment source
● (IR-5551)
iRecord was not sending emails to the appropriate units for certain new
participants assigned to an SC Agency
Resolves an issue with the email service for actions that are performed
in iRecord, where an email notification must be sent out to certain entities
● (IR-5675)
The other roles were allowed to edit (but not save) the details of the
team members on the "Planning Team" tile
The Support Coordinator is the only person permitted to edit and save the
details of a team member on the "Planning Team" tile; the VO-TS role can edit but not save
● (IR-5674)
A phone number entered for the participant was not being displayed on
the "Contacts" tile, which displays the emergency contacts of
the participant and appears on the "Left Navigation"
Resolves an issue to display the phone number of the participant, when
entered, on the "Contacts" tile
● (IR-5640)
The edit to an "Outcome" displayed the edit box in a slightly
misplaced position for the Chrome and Internet Explorer (IE) browsers
The Outcome edit inline box appears in the
right position for the two browsers
Known Issues
● (IR-4520) The "Documents" screen displays multiple entries of the same PCPT document with the "Review PCPT" action
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● Internet
Explorer and Mozilla Firefox have minor issues with reports through the
application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
06/30/2017
This release has functionality that manages the Fiscal Intermediary switch and introduces the "Preferred Pharmacy" tile. It also includes other new features, enhancements and bug fixes.
New Features
● (IR-5152)
iRecord introduces "Preferred Pharmacy" on "Medical"
tab to manage the pharmacy details of a participant
For more information, refer to iRecord User Guide > Participant Record
> Demographics > Medical > Preferred Pharmacy
● (IR-5155)
"Pharmacy(s) - To Be Verified"
screen provides a user (State Only) with the assigned duty to review and
deny requested pharmacies
For more information, refer to iRecord User Guide > Pharmacy(s)
- To Be Verified
● (IR-5370)
CCW Transition plan enables an individual (currently receiving DDD services
and unavailable in iRecord) to switch over into iRecord and CCW waiver
program
For more information, refer to iRecord User Guide > Participant Record
> Plans > Enroll > CCW Transition
● (IR-5567)
Fiscal Intermediary Switch
For more information, refer to the "Fiscal Management Services"
training document
● (IR-5443)
Workers' Compensation for Self Directed Employee (SDE)
services
For more information, refer to the "Fiscal Management Services"
training document
● (IR-5335) PPL Prior Authorization Interface for Supports Program
Enhancements
● (IR-5207) An individual can be enrolled into a waiver program in iRecord with the following condition(s):
• Age, below 21
• Medicaid, ineligible
• Currently on Managed Long Term Services and Supports (MLTSS)
● (IR-1981) "GC Expiration" on the "More Info" tile includes a "Clear" button that allows the user to delete a selected date
Fixes
● (IR-3866)
The "Alerts" tile was not displaying the required details for
certain roles
Resolves an issue with the alerts of plans in State Review (SR1) and High-level
Review (SR2) for SC and SCS roles
● (IR-5469)
The user did not display the appropriate error message during upload of
an "Agency Assignment Form" document (incorrect format)
On "SC Agency Assignment" tile, view the correct error message
when the user attempts to upload a document that does not satisfy the
mandatory conditions for a file in iRecord
● (IR-5459)
With certain screen resolutions and the Internet Explorer (IE) browser, hover over "More" for a line item
in the "Documents" grid displayed an error
Resolves the issue observed with the IE browser
on hover over "More" column in a "Documents" line
item
● (IR-5486)
The user was shown an incorrect error message during deletion of a participant's
email address on the "Contact Info" tile
Removes the message that appeared with the deletion of a participant's
email address
Known Issues
● (IR-4520) The "Documents" screen displays multiple entries of the same PCPT document with the "Review PCPT" action
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● Internet
Explorer and Mozilla Firefox have minor issues with reports through the
application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
06/16/2017
This release includes enhancements and bug fixes.
New Feature
● (IR-5335) PPL Demographics Interface
Enhancements
● (IR-5250) For a participant with plan history and currently unassigned from a Support Coordination agency, "Plan History" menu option is available for the permitted roles
● (IR-5353) An edit is permitted on the "End Date" of a service provided the end date is not in the past, which means that the Support Coordinator has an option to edit the "End Date" on that date
Fixes
● (IR-5402)
There was a discrepancy observed for the FI role between the "Plan
Info" tile and other plan-related information when the user selected
another plan from "Plan History" in the "Plans" menu
options
The "Plan Info" tile displays the information relevant to the
selected plan from "Plan History"
● (IR-5366)
The "Functional Criteria Met" information was inconsistent for
certain participants between the "Participant" tile and "Search"
grid
View identical "Functional Criteria Met" when a user searches
for a participant and on the "Participant" page
● (IR-5392)
The "Provider" field for a new service was not displaying the
available options, when user entered a value, and the error message "an
error occurred while updating the entries. See the inner exception for
details" was displayed during save
Resolves the issue of listing the available providers, while entering a
value within the field, and then saving the new service
● (IR-5381)
The "Event-Load Report" was not displaying the relevant details
The "Dashboard" displays the "Event-Load Report" for
SWAC and WAC roles with an accurate representation of "Assigned"
and "Completed" event-load hours
● (IR-5353)
On the Chrome browser, "Add Team Member" pop-up was not displaying
the autocomplete list, when available,
for the "Contact Name" field
Resolves the Chrome browser issue of an unavailable "Contact Name"
list during the addition of a person on the "Planning Team"
tile
Known Issues
● (IR-4520) The "Documents" screen displays multiple entries of the same PCPT document with the "Review PCPT" action
● (IR-3866) The "Alerts" tile is not displaying the required details for certain roles
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● Internet
Explorer and Mozilla Firefox have minor issues with reports through the
application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
05/24/2017
This release improves the SC Agency tile county map, enhances the display on mobile devices, and fixes emails being sent upon Plan Approval.
Enhancements
● (IR-5288) Support Coordination tile map now displays a county in the color grey where an agency is not currently open to new participants, but has participants residing in that county
● (IR-4776) Users may now remove the suffix junior/senior from Participant Name tile
● (IR-5298) SCS and SWAC are able to save changes on edit pathway assessment tile
Fixes
● (IR-5147) SCS Management screen no longer incorrectly displays inactive SCSes
● (IR-5163) At least one phone number is mandatory for the participant and emergency contact. If only one phone number is currently provided, regardless of type (home, cell, work), it is treated as mandatory and is not allowed to be removed.
● (IR-4779) Disenrollment creates appropriate associated note
● (IR-5244) Post By name is displayed as 'DDPI' for Health & Nutrition and Safety & Supports notes instead of System
● (IR-5274) Litmus color no longer disappears on the Current Plan info tile after approving a plan and minimizing the tile
● (IR-5299) Email notifications are sent when plan status is changed from SR to A
● (IR-4760) Support Coordination Agency popup tile displays subtotal of individuals in each program type (Interim, Supports Program)
● (IR-4763) Support Coordination Agency popup tile displays the correct agency capacity
● (IR-5344) Plan status is allowed from RR to W
● (IR-5328) In Firefox, Participant Card displays the full letter of 'g' and 'y'
● (IR-5162, IR-5187) Tile size and colors made consistent in Change Plan Status and Voting Tiles
● (IR-4660, IR-4649, IR-4638, IR-4877) Mobile view improvements
● (IR-4614) Plan Info tile shows correct start date without a hover tooltip with an overdue date in the past. Start, end, and due dates were made
● (IR-5348) High Chart issue that was causing page load delays for some users was resolved
Known Issues
● (IR-3866) The "Alerts" tile is not displaying the required details for certain roles
● (IR-2806) Hover over a served county on the Support Coordination Agency county map displays incorrect information
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized service tile
Workaround
Maximize to view the "Service" menu options
● Internet
Explorer and Mozilla Firefox have minor issues with reports through the
application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
● (IR-2028) With display of “Case Assignment” confirmation dialog box (accessible via the screen of the previous application), view screen layout issues on the Chrome browser
04/26/2017
This release includes enhancements and bug fixes.
Enhancements
● (IR-4937)
PCPT screen updates names and certain options
For more information, refer to the "PCPT Updates" document
● (IR-4687) On the "Search" tile, adds the option to view "Race" and "Ethnicity" of individuals within the search results (option available in "Show/hide columns")
● (IR-4401) "Change Log" feature is available for a revised plan, irrespective of plan status, and lists the plan-related changes up to the version on screen
● (IR-4414) Adds "Search" to "View All Notes"
● IR-5086) With revision and approval of a plan, e-mails are not sent out to providers that have ended the service before the revision date
● (IR-4699)
The "Start Date" of a service for an active plan includes today's
date only when the individual does not have a current plan
Current plan refers to an approved plan in the present term
● (IR-4634) "NJ Resident Since" date cannot be earlier than the "Date of Birth" of individual
● (IR-3900) The WAC user that does not have "State Approval" cannot change status of a plan
● (IR-4004) For fields that are optional, the user has the option to clear the detail and leave the field blank (previously, it was possible to edit and not clear)
● (IR-4589) Updates to NJISP report for a better listing of the notes within each section
● (IR-4878) The "Upload Document" pop-up provides the VO-TS role with an option to select the "Intake Review Team" type
● Provider
Search (IR-4794) Interim service providers and services are removed
from the interface and the user cannot find any reference to an Interim-related
detail within “Provider Search”
The “Medicaid Approved” filter has also been removed since all providers
are approved by Medicaid after the elimination of Interim providers
Fixes
● (IR-4825)
"Alerts" for the SWAC role did not display an alert when the
plan status of a participant was in State Review (SR1) for 5 days or more
An alert is shown for the SWAC role when the participant remains in SR1
status for a duration of 5 days
● (IR-5043)
For an individual on Managed Long Term Services and Supports (MLTSS) that had the most recent plan in Supports Program
and the current plan in Interim, the "Participant" status indicator
displayed yellow
The "Participant" status indicator displays red for individuals
on MLTSS when the most recent plan of the
participant is in the Support Program
● (IR-4538)
The "Send Service Detail Report" (available from the "Service"
menu by clicking "Email Service Detail")
was not displaying the "Other" field for FI and SFI roles
The "Other" field is available for the FI and SFI users so that
they can enter e-mail addresses to send the service detail report
● (IR-4593
& IR-4594) All users had the option to upload a "Wait-List Letter"
and "Wait List Notes" from "Documents" and "Notes",
respectively
It is only the users assigned to a "Wait List" duty that have
the option to upload a "Wait-List Letter" or add a case note
of the category, "Wait List Notes"
● (IR-4837)
The "Contact Exception" report displayed inactive contacts of
certain individuals
The inactive contacts of individuals are not displayed on the "Contact
Exception" report
● (IR-4780)
The "Plans" menu displayed "Abort" when the most recent
plan was in Review-To-Reinstate (RR) status
The "Abort" option is unavailable on the "Plans" menu
for such a plan
● (IR-4716)
The "Plan Status" field on "Change Plan Status" appeared
enabled for a user that does not have the option to change status
The "Plan Status" now appears unavailable for any user that cannot
change plan status
● (IR-4875)
For certain fields, there was an issue when the user added/edited a detail
and then hit the "Enter" key to save
Resolves an issue where the user was unable to save a detail within a field
by using the "Enter" key
● (IR-4572)
For a few participants, there was a discrepancy observed for "Medicaid
Eligibility", "Medicaid ID" and "Medicaid PSC" between the "Search" and "Participant"
tiles
iRecord now displays the same aforementioned details for an individual
on "Search" and "Participant"
● (IR-3913)
The WAC user was unable to search another WAC's due-list using "Search
Other Due-Lists"
The WAC role can search and view another WAC's due-list, provided the WACs have the same SWAC
● (IR-4787)
The "View" link for an agency in "SWAC Agency Assignment"
was not displaying the required information
View the "SWAC Agency Assignment Notes" for the selected agency
when the user clicks the "View" link
● Provider
Search (IR-4794) There was an issue observed in “Provider Search”
where the alphabetical sort of providers from certain types of search
displayed in split multiple sets
Resolves the issue to display the search results, by default, in the alphabetical
order, which enable the user to quickly find the provider
Known Issues
● (IR-3866) The "Alerts" tile is not displaying the required details for certain roles
● (IR-2806) Hover over a served county on the Support Coordination Agency county map displays incorrect information
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized service tile
Workaround
Maximize to view the "Service" menu options
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
● (IR-2028) With display of “Case Assignment” confirmation dialog box (accessible via the screen of the previous application), view screen layout issues on the Chrome browser
03/16/2017
This release includes bug fixes and a new feature.
New Feature
● (IR-4115) "View all notes" displays a print icon that allows the user to view and print a report of all available notes for the participant
Fixes
● (IR-4689)
There was a discrepancy with the application only displaying the "Home"
option on "Monthly Contact" for a participant, when the previous
home visit was within the last 12 months
Resolves "Monthly Contact" to display the available options based
on the tool conditions
● (IR-4414
& IR-4491) "Replace Doc" option was unavailable for the
"Other" type of documents, when "Wait List" was assigned
to the user
The "Replace Doc" option now appears for "Other" type
of documents, when the user is permitted to view the "Wait List"
participant
● (IR-4616)
Assigning a participant to a different SC Agency after being enrolled
to the Supports Program or CCW showed the "Enroll" option on
the "Plans" menu; the option that had to appear was "Abort"
since the participant had been already enrolled in a waiver program
The "Plans" menu show the appropriate menu options for a participant
enrolled in a waiver program and then assigned to another SC Agency
● (IR-4673)
Modifying the service dates on "Details" during the addition
(or edit) of a service and viewing the "State Holidays" using
the "Help" icon (adjacent to the "Exclude State Holidays")
did not update the holiday list for the entered service dates
The "NJ State Holidays" list updates for the dates entered within
the service "Start Date" and "End Date"
● (IR-4629)
When the user selected the participant from the "Contacts" tile
(clicking the cog icon on the tile that displays the emergency contacts),
the application did not display the participant's "Personal"
screen
The "Personal" screen appears for the participant, when clicking
the cog icon for self on the emergency contacts
● (IR-4630)
Hover over a contact on the "Contacts" tile, which appears on
"Left Navigation", was not displaying the contact's details
View the contact's details when the user hovers over a contact on "Contacts"
● (IR-4650)
On "Edit Medication" pop-up, the "Dosage" was highlighted
erroneously after editing "Frequency" or "Notes"
Resolves an issue of the user having to re-enter "Dosage" after
editing "Frequency" or "Notes" on the "Edit Medication"
pop-up
Known Issues
● (IR-3866) The "Alerts" tile is not displaying the required details for certain roles
● (IR-2806) Hover over a served county on the Support Coordination Agency county map displays incorrect information
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized service tile
Workaround
Maximize to view the "Service" menu options
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
● (IR-2028) With display of “Case Assignment” confirmation dialog box (accessible via the screen of the previous application), view screen layout issues on the Chrome browser
02/23/2017
This release includes enhancements and bug fixes.
Enhancements
● (IR-1867) An update to iRecord (new release) does not require the user to clear cache to view the latest changes
● (IR-3964) iRecord now displays an "Assessment Report" with the "Review Assessment" option for participants that are assessed under NJ CAT
● (IR-3854) An archived medication and dosage is available from the auto-suggestion list, but requires confirmation from the user
Fixes
● (IR-3971)
There were discrepancies observed in the calculation and display of the
obligated budget, which were being caused by specific scenarios such as
"Stop Service" and "Undo Service"
Resolves issue with the calculation and display of the various budgets
in Plans, Outcomes and Services
● (IR-3376)
A discrepancy was observed for certain participants between the "Functional
Criteria Met" filter in the "Search" tile and "FC" indicator on the "Participant" tile
Resolves the issue of a mismatch in the "Functional Criteria"
between the "Search" filter and "Participant" tile
for some participants
● (IR-4501)
An Outcome that displayed "Deleted" on the "Outcomes"
tile by deleting all services did not remove the "Deleted" tag
even after an "Undo Changes" was performed on one of the services
within the outcome
Resolves the issue of removing the "Deleted" tag for an Outcome
on the "Outcomes" tile that includes a service
● (IR-4511)
The "Rate" field was unavailable for the user with the edit
of a service
The "Rate" field is available while editing a service where the
user is eligible to enter the rate
● (IR-4554)
The "Rate" field was editable
for a service with a "Payment Source" of "Generic"
when the user selected "View/Edit Exceptions" on the service
menu
Resolves the issue of editing the "Rate" field for a service
that has a "Generic" payment source (the field is unavailable
for the user)
● (IR-4331)
The "Alerts" tile displayed a ME (Medicaid Expired) line item
for certain participants that had an active Medicaid ID; the "Participant"
tile reflected the correct status of the individual
Resolves the issue of the "Medicaid Expired" line item appearing
on the "Alerts" tile for participants that have an active Medicaid
ID
● (IR-3938)
A participant that has not been assigned to a case manager displayed "Inactive"
for "CM" and "M" on the "Case Manager" tile
The "Case Manager" now correctly displays "Unassigned"
for a participant that has not been assigned to a case manager
● (IR-4564)
A minimized "Due-List" or "Alerts" did not export
the grid details to an Excel file
Resolves the issue of the user being unable to export the grid details
to an Excel file for a minimized "Due-List" or "Alerts"
● (IR-4596)
iRecord displayed an error message after unlocking the SSN and then navigating
to the "Notes" tab
Resolves the issue of the error message that was appearing in the above
scenario
● (IR-4314)
For a participant without a plan or a HIPAA contact, the "Send Document
To" drop-down on the "Send Document" pop-up displayed a
blank list (when it should have displayed self)
Resolves the issue of the user being unable to send a document to a participant,
which does not have a plan or a HIPAA contact, using the "Send Doc"
option on "Documents"
● (IR-4472)
A change made to an attribute on the "Contact Attributes" tile
was being displayed even without the user saving the required details
on the pop-up, which appears with an edit to the attribute (the user can
cancel and exit by clicking the close button on the pop-up)
Resolves the issue of the "Contact Attributes" tile continuing
to show a switch in the attribute without the user saving the required
information
● (IR-4434)
The "Assigned/Capacity" bar on the agency details tile had the
yellow mark, which represents 90 percent capacity, displayed at another
place on the tile
Corrected to show the yellow mark at 90 percent capacity on the "Assigned/Capacity"
bar
Known Issues
● (IR-3866) The "Alerts" tile is not displaying the required details for certain roles
● (IR-2806) Hover over a served county on the Support Coordination Agency county map displays incorrect information
● (IR-3247) Inconsistent behavior of the confirmation pop-ups when the user clicks outside without any changes
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized service tile
Workaround
Maximize to view the "Service" menu options
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
● (IR-2028) With display of “Case Assignment” confirmation dialog box (accessible via the screen of the previous application), view screen layout issues on the Chrome browser
01/19/2017
This release includes new features, enhancements and bug fixes.
New Feature
● (IR-3956)
iRecord has been redesigned for "Duty" and also introduces a
State Only (SO) role
"Duty" is additional functionality for certain tasks assigned
to a specific user; this functionality is only applicable for a Division
staff (and iRecord user) so that they can view the permitted screens and
perform the required action
The "Duty" functionality with this release includes:
• Correspondence
For more information, refer to iRecord User Guide > Correspondence
• Wait List
For more information, refer to iRecord User Guide > Wait List
Enhancement
● (IR-3956) The redesign also includes enhancements to improve the security features of the application
Fixes
● (IR-4419)
An individual (without a previous plan in iRecord) that was assigned to
an SC agency in a waiver program, but not yet enrolled, displayed tiles
under "Plans" and "Actions" tab
For an individual that does not have a previous plan in iRecord, "Plans"
and "Actions" tab must not display any tiles until the individual
has enrolled into a waiver program
● (IR-4449)
If an individual previously had information in the "AKA" field
in CIS that was later deleted, then the NJ CAT did not automatically populate
the individual's name correctly
Resolves an issue with the name of the individual on NJ CAT after deletion
of information in the "AKA" field in CIS
● (IR-4455)
The user was unable to save "Career & Unpaid Experiences"
details after the mandatory fields were highlighted in a previous attempt
(to save)
Resolves the issue of saving "Career & Unpaid Experiences,"
when there was a previous attempt to save without providing one or more
of the required details
● (IR-4378)
For certain individuals, the "Due-List" for an SC did not display
a monthly contact line item for the current month (January 2017)
Resolves the issue of the monthly contact line item not appearing on the
Support Coordinator's "Due-List" for these individuals
● (IR-4283)
There were minor inconsistencies with the "Waiver and Medicaid History
Report" details, such as, punctuation between names
The issues shown on the "Waiver and Medicaid History Report"
has now been resolved
● (IR-3997)
The "Change Log Report" was not exhibiting consistent behavior
and had details that were missing between different versions of a plan
Resolves the issue of inconsistent behavior and missing details on the
"Change Log Report"
Known Issues
● (IR-3866) The "Alerts" tile is not displaying the required details for certain roles
● (IR-2806) Hover over a served county on the Support Coordination Agency county map displays incorrect information
● (IR-3247) Inconsistent behavior of the confirmation pop-ups when the user clicks outside without any changes
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized service tile
Workaround
Maximize to view the "Service" menu options
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
● (IR-2028) With display of “Case Assignment” confirmation dialog box (accessible via the screen of the previous application), view screen layout issues on the Chrome browser
● (IR-2245) iRecord does not exhibit consistent behavior when the user edits a tile and then clicks outside the pop-up controls before saving the tile details
12/22/2016
This release includes bug fixes and enhancements, which contain additional features on the "Waiver and Medicaid History" pop-up.
Enhancements
● (IR-4212) The "Waiver and Medicaid History" pop-up has been enhanced for additional details and options, which are:
• Waiver and Medicaid History Report
• Send Waiver and Medicaid History Report
● (IR-3717)
"Documents" and "Notes" include a new "Type"
and "Note Category" known as "Correspondence"
"Correspondence" refers to an electronic copy of a mail communication
from the DDD (Division of Developmental Disabilities) to the individual
● (IR-4016) The "Email Service Detail" option (on the service menu) is not available for a service that displays "Marked for Deletion"
● (IR-3953) The "E-mail Address" on "Managed Care Organization (MCO)" tile switches from mandatory to optional
Fixes
● (IR-3981)
The start date of a service added on a device with a date set in the past
had the option to enter a "Start Date" earlier than the current
date
The "Start Date" defaults to the current date during addition
of a service with a start date earlier than the current date
● (IR-3872)
There was a discrepancy shown in the week range of "Exceptions"
for a few individuals, which resulted from adding or editing a service
in a time zone other than Eastern Time (or the user's device was not set
to the actual time zone)
Resolves the issue of discrepancies in the "Exceptions" week
range, which was caused by adding or editing a service when the user's
device had a time zone other than Eastern Time
● (IR-3997)
The "Change Log" report had certain details missing between
different versions of a plan, such as, "Plan ID" for the first
revision to a plan
Resolves the issue of details missing from the "Change Log" report
● (IR-4267)
The detail for "Medicaid Type" on "Participant" was
not aligned correctly
The alignment of "Medicaid Type" is consistent with the other
details in that section of the "Participant" tile
Known Issues
● (IR-3866) The "Alerts" tile is not displaying the required details for certain roles
● (IR-2806) Hover over a served county on the Support Coordination Agency county map displays incorrect information
● (IR-3247) Inconsistent behavior of the confirmation pop-ups when the user clicks outside without any changes
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized service tile
Workaround
Maximize to view the "Service" menu options
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
● (IR-2028) With display of “Case Assignment” confirmation dialog box (accessible via the screen of the previous application), view screen layout issues on the Chrome browser
● (IR-2245) iRecord does not exhibit consistent behavior when the user edits a tile and then clicks outside the pop-up controls before saving the tile details
12/08/2016
This release includes bug fixes and an enhancement to the Support Coordinator's due-list.
Enhancement
● (IR-3987)
The "Due-List" notifies the Support Coordinator of exceptions
found during the validation of contact information; the "Action Required"
column displays "Correct Contact Data"
View a contact exception report that displays a list of individuals with
exceptions to their contact's details (by clicking the line item)
Fixes
● (IR-4013) The details on the "Support Coordination" tile and the e-mail for "SC Agency Assignment" have been updated with the current information
● (IR-3867)
On Internet Explorer (IE) and Chrome, "Search"
displayed above a maximized "Alerts" tile
The "Search" tile correctly displays below a maximized "Alerts"
● (IR-3972)
The "E-mail Address" on "Contact Info" permitted the
user to save a blank field (by entering space)
The e-mail address is optional but the user must not enter any characters
within the inline text box; the entered characters
are verified for the appropriate e-mail format
● (IR-4028)
The "Medicaid ID" was misaligned with respect to the other details
on the "Participant" tile
Aligns the "Medicaid ID" for a consistent display of the information
Known Issues
● (IR-3997) The "Change Log" report was not displaying the details between different versions of a plan
● (IR-3866) The "Alerts" tile is not displaying the required details for certain roles
● (IR-2806) Hover over a served county on the Support Coordination Agency county map displays incorrect information
● (IR-3247) Inconsistent behavior of the confirmation pop-ups when the user clicks outside without any changes
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized service tile
Workaround
Maximize to view the "Service" menu options
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
● (IR-2028) With display of “Case Assignment” confirmation dialog box (accessible via the screen of the previous application), view screen layout issues on the Chrome browser
● (IR-2245) iRecord does not exhibit consistent behavior when the user edits a tile and then clicks outside the pop-up controls before saving the tile details
11/17/2016
This release includes a fix to the e-mail address of the Support Coordination agency.
Fixes
● (IR-3760)
For certain agencies, the "Support Coordination" tile and the
agency pop-up (clicking the agency on the "Support Coordination"
tile) showed separate e-mail addresses
Resolves the issue of displaying separate e-mail addresses for a Support
Coordination agency
● (IR-3971)
When the user added a service for an individual in the "Supports
Program" and the budget for the service was obligated from "Supports"
and then "Emp/Day" budget types (Community
Based Supports, Transportation, Goods & Services), discrepancies were
observed with the addition of another service that included a budget obligated
only from "Supports" after the previous service utilizes the
"Supports" budget
Fixes the variations in the obligated budget for the aforementioned condition,
which requires transfer of budget between the budget types
● (IR-3998)
An edit to one or more "Event-Load Management" settings was
not reflected through the application, and reverted after a screen refresh
The application recognizes change to "Event-Load Management"
and does not reverse these settings
Known Issues
● (IR-3997) The "Change Log" report was not displaying the details between different versions of a plan
● (IR-3866) The "Alerts" tile is not displaying the required details for certain roles
● (IR-2806) Hover over a served county on the Support Coordination Agency county map displays incorrect information
● (IR-3247) Inconsistent behavior of the confirmation pop-ups when the user clicks outside without any changes
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized service tile
Workaround
Maximize to view the "Service" menu options
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
● (IR-2028) With display of “Case Assignment” confirmation dialog box (accessible via the screen of the previous application), view screen layout issues on the Chrome browser
● (IR-2245) iRecord does not exhibit consistent behavior when the user edits a tile and then clicks outside the pop-up controls before saving the tile details
10/27/2016
This release includes enhancements and bug fixes.
Enhancements
● (IR-3957) The header and "Menu Bar" has been enhanced to ensure that the elements exhibit predictable and consistent behavior with different devices/screen sizes
● (IR-3950) The "E-mail Address" on "Primary Care Physician" changes from mandatory to an optional field
● (IR-3963) It is optional to provide the e-mail address of an additional specialist on the "Additional Specialist(s)" tile
● (IR-3972) The "E-mail Address" on "Contact Info" also converts to an optional field
Fixes
● (IR-4030)
There were discrepancies observed between the name and dosage for a few
medications from the list maintained by the National Library of Medicine
Resolves the issue of displaying inconsistent dosage for certain medications
● (IR-4015)
For a service that includes a rate, the "Rate" field was editable after navigating to the "Provider"
section and then returning to the "Details" section to select
the "Start Date" or "End Date"
Resolves the issue of edit to the "Rate" for services that have
a predetermined rate; this field is disabled and the user can only view
the existing rate
● (IR-3657)
The FI and SFI "Due-List" continues to display a line item for
a plan after the service with a "Payment Source" of "FI(Agency)" has been deleted
The FI and SFI "Due List" displays the appropriate line items,
and removes the line item once the service or services has been deleted
● (IR-3934)
The "Replace Doc" option (for the SWAC role) on "Documents"
screen was unavailable for an NJISP document attached to a legacy plan
Adds the option to replace the NJISP document attached to a legacy plan
for the SWAC role
● (IR-3926)
Filtering "Documents" and "Notes" grid with text and
then hitting the "Enter" key refreshed the screen and reverted
the grid to the complete list
Resolves the issue of displaying the filtered results on the grid, when
the user enters text and then the "Enter" key
● (IR-3755)
With the Internet Explorer (IE) browser, the
tooltips have a character limit and iRecord
displayed truncated information in such cases (as seen on the "Participant"
litmus tooltip for many conditions)
A custom tooltip has been implemented on IE to
accommodate information that exceeds the character limit
● (IR-3993)
The "Additional Communication Info" tile showed "None Indicated"
in the form of a selection
"None Indicated" is consistent with the other tiles on "PCPT"
● (IR-3687)
Some of the elements (pop-up, calendar, confirmation dialog) continued
to display, after selection or confirmation, while performing certain
participant-related activities and a window resize
Applies predictable behavior for the elements after a window resize
Known Issues
● The "Alerts" tile is not displaying the required details for certain roles
● (IR-2806) Hover over a served county on the Support Coordination Agency county map displays incorrect information
● (IR-3247) Inconsistent behavior of the confirmation pop-ups when the user clicks outside without any changes
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized service tile
Workaround
Maximize to view the "Service" menu options
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
● (IR-2028) With display of “Case Assignment” confirmation dialog box (accessible via the screen of the previous application), view screen layout issues on the Chrome browser
● (IR-2245) iRecord does not exhibit consistent behavior when the user edits a tile and then clicks outside the pop-up controls before saving the tile details
10/06/2016
This release includes enhancements and bug fixes, and introduces a feature that indicates participants on MLTSS.
New Feature
● (IR-3819) iRecord identifies a participant on Managed Long Term Support Services (MLTSS) through the status indicator (hover over displays additional tooltip information) on the "Participant" tile:
• The status indicator displays red for a participant on MLTSS and the most recent plan is in the Supports Program or CCW
• The status indicator displays yellow for a participant on MLTSS that does not have a plan or the most recent plan is in Interim
Enhancements
● (IR-3980)
A new type of document has been added to the "Documents" screen,
known as the "Wait-list Letter"
The "Note Category" is "Doc Upload - Wait-list Letter Notes"
for notes entered during the upload of a "Wait-list Letter"
document
● (IR-3952) The "E-mail Address" on the "Administrative Service Organization (ASO)" tile changes from mandatory to an optional field
● (IR-3942) The tooltip on hover over "Participant" tile status indicator when the "Caregiving Needs/Supporter Qualities" tile condition was not met updates to "No PCPT-Caregiving Needs/Supporter Qualities information available" (from "No PCPT-Caregiver Need and Qualities Information available")
● (IR-3898) Hover over the warning icon on "Caregiving Needs/Supporter Qualities" tile displays the message "Others Need to Do/Know information is required" (this type is required on this tile)
● (IR-3984) View a consistent format to the "FAQs & Tutorials" section of the "User Guide"
Fixes
● (IR-3962)
iRecord did not allow an individual to be enrolled in CCW after "SC
Agency Assignment" of a participant in the "CCW" waiver
program
Resolves the issue of enrolling a participant in the "CCW" waiver
program
● (IR-3936)
For the SWAC "Due-List" and the "Action Required"
column, the tooltip on hover over "State Approval Required"
was not displayed
Hover over "State Approval Required" displays the appropriate
tooltip information
● (IR-3924)
The "Contacts" tile did not update (continuous display of the
progress bar) with an edit to the participant's name, until the user refreshed
the screen
Resolves the issue of "Contacts" tile update with an edit to
the participant's name
● (IR-3878)
The user was unable to save edits to the "Voting" tile on the
Firefox browser
iRecord permits changes to the "Voting" information, when using
the Firefox browser
Known Issues
● The "Alerts" tile is not displaying the required details for certain roles
● (IR-3657) FI due-list displays items with plans that had a service (later deleted) with FI payment source
● (IR-2806) Hover over a served county on the Support Coordination Agency county map displays incorrect information
● (IR-3993) "None Indicated" for the "Additional Communication Info" tile on "PCPT" shows as an entry in the tile
● (IR-3247) Inconsistent behavior of the confirmation pop-ups when the user clicks outside without any changes
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized service tile
Workaround
Maximize to view the "Service" menu options
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● (IR-3755) The Internet Explorer (IE) browser has a character limit for tooltip information; hover over status indicators appear incomplete with details that exceed the limit
● Hover over an ellipsis does not display tooltip information on certain tiles
● Minor issues on "Search" tile with search and filter of participants
● (IR-2028) With display of “Case Assignment” confirmation dialog box (accessible via the screen of the previous application), view screen layout issues on the Chrome browser
● (IR-2245) iRecord does not exhibit consistent behavior when the user edits a tile and then clicks outside the pop-up controls before saving the tile details
Omissions
● Patch 3.29: Introduces highlighted text in the "Complete User Guide" for changes from the previous version
● Patch 3.28: For each medication on the "Medication(s)" tile, a litmus indicator shows the status of the medication and/or dosage with the National Library of Medicine
09/15/2016
This release introduces "Waiver and Medicaid History" and includes other new features, enhancements and bug fixes.
New Features
● (IR-3519)
iRecord introduces the "Case Manager" tile for individuals assigned
to a case manager
For more information, refer to iRecord User Guide>Left Navigation>Case
Manager
● (IR-3820)
"Waiver and Medicaid History" pop-up available on the "Participant"
tile
For more information, refer to iRecord User Guide>Left Navigation>Participant
● (IR-3683)
The individual has been provided race and ethnicity self-identification
options on the "Race/Ethnicity" tile
For more information, refer to iRecord User Guide>Participant Record>Demographics>Personal
● (IR-3847)
Adds an "FAQs and Tutorials" section
to the User Guide; this section includes additional tutorials for iRecord
users
Go to iRecord User Guide>FAQs & Tutorials
Enhancements
● (IR-3898)
"PCPT" updates the "Caregiver Needs/Qualities" tile
to "Caregiving Needs/Supporter Qualities"
The tile also requires you to enter the "Others Need to Do/Know"
type of caregiving need or supporter
quality
● (IR-3845) "View all notes" feature is now available in "Notes" for the user to view the notes listed in the grid in a separate tab or window
● (IR-3892) The "Filter by" options (for "Search") display the agency names for an SC or SCS employed by more than one agency
Fixes
● (IR-3884)
iRecord was not displaying the "Self-Directed Employee" options
with the addition of a service that meets the conditions
Resolves the issue of the "Self-Directed Employee" options not
displaying for an eligible service
● (IR-3333)
During "View/Edit Service" and for an inactive provider and/or
procedure code, the respective field(s)
displays blank
The "Provider," "Procedure Code" and "Location"
displays the current details and the drop-down list (when editing) shows
the active providers and procedure codes
● (IR-3879)
Inconsistencies with the details in "SWAC Management" and "Event
Load Management" for SWAC roles; there were other issues exhibited
from the same inconsistencies on the SWAC due-list
Resolves to display the correct details in "SWAC Management,"
"Event Load Management" and the SWAC "Due-List"
● (IR-3893)
On mobile devices, the navigation links from the menu were broken and
the user was unable to access these screens
Menu navigation has been restored on mobile devices
● (IR-3771)
The user was unable to view the "Career-Related Education" pop-up
after a window resize
Resolves the window resize issue with the
"Career-Related Education" pop-up
● (IR-3868)
On the "Additional Specialist(s)"
tile, the VO-TS role was able to delete a
specialist
The delete option has been disabled for the VO-TS
role on the "Additional Specialist(s)"
tile
Known Issues
● The "Alerts" tile is not displaying the required details for certain roles
● (IR-3657) FI due-list displays items with plans that had a service (later deleted) with FI payment source
● (IR-2894)
"Monthly Contact" item appears on the "Due-List" for
the current month and then disappears at the start of the next month
"Monthly Contact" item is only removed from the "Due-List"
with the effect of "Not Completed" option or by providing the
monthly contact details; presently, it disappears at the start of the
following month
● (IR-2896) "Monthly Contact" items are not being displayed for WAC and SWAC "Alerts"
● (IR-2806) Hover over a served county on the Support Coordination Agency county map displays incorrect information
● (IR-3247) Inconsistent behavior of the confirmation pop-ups when the user clicks outside without any changes
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized service tile
Workaround
Maximize to view the "Service" menu options
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Hover over an ellipsis does not display tooltip information on certain tiles
● Minor issues on "Search" tile with search and filter of participants
● (IR-2028) With display of “Case Assignment” confirmation dialog box (accessible via the screen of the previous application), view screen layout issues on the Chrome browser
● (IR-2245) iRecord does not exhibit consistent behavior when the user edits a tile and then clicks outside the pop-up controls before saving the tile details
08/25/2016
This release introduces Provider Search and Change Log, and also includes a redesigned Notes screen.
New Features
● (IR-3813)
Redesigned "Notes"
For more information, refer to iRecord User Guide>Participant Record>Notes
● (IR-1761) "Change Log" feature; the option is on the "Change Plan Status" tile for an approved micro plan
● (IR-2971)
"Provider Search" allows users to search for providers by name
or services, which is available at the following URL:
https://irecord.dhs.state.nj.us/ProviderSearch
● (IR-3439) "Notes" introduce the category "Assessment Notes" for notes entered by "DDPI"
Enhancements
● (IR-3789) The SWAC role has the option to search the "Due-List" of all other SWACs and, if necessary, perform the required action on the participant's record
● (IR-3841) The user has the option to enter notes when enabling an exception for a month on "Monthly Contact"
● (IR-3679) On "SC Agency Assignment," the monthly contact due-list and alerts display line items for the new SC and SCS from the same month (of assignment) and all entries will be taken off from the previous SC and SCS
● (IR-3756) An update has been made in iRecord for automated e-mails to be sent to the correct provider e-mail addresses
Fixes
● (IR-3171)
There were inconsistencies with the "Event-Load Report" information
for the WAC role
iRecord now displays an accurate "Event-Load Report" for the
WAC role
● (IR-3779)
The user (SC and SC role) was unable to save a contact and hover over
"Contacts" status indicator showed repeated tooltips
Resolves the issue of saving a contact and repeated tooltips
on hover over "Contacts" status indicator
● (IR-3658)
iRecord exhibited an inconsistency during "SC Agency Assignment"
with the selection of an incorrect "Waiver Program"
"SC Agency Assignment" of a participant creates a micro plan
in the current program
● (IR-3806)
For the current month with an uploaded tool and an enabled exception,
iRecord did not display all contact type options for "Edit/Replace
Tool"
The "Edit/Replace Tool" displays all "Contact Type"
options for the current exception-enabled month
● (IR-3807)
There was a discrepancy in the "Procedure Code" of services
for the current plan version after a change in the tier of the participant
Resolves the issue to display the correct "Procedure Code" for
a service with a change to the participant's tier
● (IR-3796)
"Review PCPT" button on the "Document Review" tile
was enabled after the user clicks "Save" on "Edit Relationship,"
"Edit Additional Communication Info" or "Edit Strength
& Quality" without editing any detail
Resolves the issue of "Review PCPT" button being enabled on the
"Document Review" tile, when there are no edits to any of the
details on the "PCPT" screen
● (IR-3869)
Unable to save certain previously available medication and dosage, which
appears in the list
Fixes the issue of saving the above medication and dosage
● (IR-3811)
The "ZIP" of the "Residential Address" was duplicated
in the "Mailing Address" while saving the residential address
of the participant
The residential address does not affect the details on the "Mailing
Address" tile, unless the "same" check box is selected
by the user
● (IR-3842)
iRecord did not display an ellipsis and a tooltip, when the text length
exceeded, with the selection of a medication allergy on the "Allergies"
tile
Fixes the medication allergy issue of the ellipsis and tooltip (for longer
text)
● (IR-3776)
The user was unable to view the number of results and pagination options,
when applicable, for the single tile-width screen profile on the "Documents"
screen
"Documents" now displays the results and the pagination options
for a single tile-width screen profile
● (IR-3818)
"Send Report To" drop-down on the "Send Service Detail
Report" displayed a check box without any option
Resolves the issue of the drop-down displaying a check box without an option
● (IR-3778)
The "Plans" menu options continued to remain on screen when
the user resized the window
Resolves the issue of "Plans" menu options to remain on screen
after window resize
Known Issues
● (IR-3657) FI due-list displays items with plans that had a service (later deleted) with FI payment source
● (IR-2894)
"Monthly Contact" item appears on the "Due-List" for
the current month and then disappears at the start of the next month
"Monthly Contact" item is only removed from the "Due-List"
with the effect of "Not Completed" option or by providing the
monthly contact details; presently, it disappears at the start of the
following month
● (IR-2896) "Monthly Contact" items are not being displayed for WAC and SWAC "Alerts"
● (IR-2806) Hover over a served county on the Support Coordination Agency county map displays incorrect information
● (IR-3247) Inconsistent behavior of the confirmation pop-ups when the user clicks outside without any changes
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized service tile
Workaround
Maximize to view the "Service" menu options
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
● (IR-2028) With display of “Case Assignment” confirmation dialog box (accessible via the screen of the previous application), view screen layout issues on the Chrome browser
● (IR-2245) iRecord does not exhibit consistent behavior when the user edits a tile and then clicks outside the pop-up controls before saving the tile details
08/04/2016
This release introduces an interface to manage the PCPT-related information of the individual. It also includes other enhancements and bug fixes.
New Features
● (IR-3267)
iRecord introduces a PCPT screen, "Tools" menu options display
"PCPT"
For more information, refer to iRecord User Guide>Participant Record>Tools>PCPT
● (IR-3495)
"E-mail Service Detail" option is now available on the "Services"
menu
For more information, refer to iRecord User Guide>Participant Record>Plans>Outcomes>E-mail
Service Detail
Enhancements
● (IR-3678) Activates "Enable Exception" feature in "Monthly Contact" for the SWAC role
● (IR-3618) The SWAC role has the option to change the "Contact Type" with the "Edit/Replace Tool" option in "Monthly Contact" tile; the potential "Contact Type" options still appear based on the tool conditions for the month
● (IR-3605) There is an update to the status indicator on the "Participant" tile, which takes into account the required details on the "PCPT" screen
● (IR-3621)
The "Document Review" tile has been updated to reflect the changes
made for PCPT
For more information, refer to iRecord User Guide>Participant Record>Plans>Actions>Document
Review
● (IR-3752) The lists on the "Medications" tile have been updated with more medications and dosage options
● (IR-3674) An enhancement has been made to improve the performance of iRecord, and this reduces the time to load the "Demographics" screen of a participant
● (IR-3732) It is required for an emergency contact to have at least one contact number on iRecord; the "Emergency Contact" check box is enabled only after a contact number has been provided
● (IR-3495) The "Primary Language" field on the "Communication" tile now requires the user to select the language from a list; select "Unknown" for an unlisted language
● (IR-3243 & IR-3809) "Delete Doc" and "Replace Doc" options have been removed for the PCPT document type ("Documents" screen)
● (IR-3774) View the validation error message "Please upload at least one Doctor's Script" in the "Services" section
● (IR-3770)
The name of the "PCPT" type on the "Documents" screen
indicates the plan ID and appears in the following format:
"PCPT_(plan <Plan ID>)"
● (IR-3703)
On the "Documents" screen, the name of the "AGRMT" document indicates the waiver program and
displays in the following format:
"<Program Type> Signed Agreement"
Fixes
● (IR-3800)
The user experienced discrepancies with the details of a participant when
the user visited the different screens of multiple participant and then
using the back button of the browser
Resolves the inconsistencies with the details of a participant when using
the browser's back button
● (IR-3727)
When the assessment information was changed from "Self" to another
contact from the "More Info" tile, iRecord did not make the
change
Resolves the issue of changing the assessment informant from self to another
contact from the "More Info" tile
● (IR-3681)
The autocomplete list displayed for
a "Quick Search" continued to remain on screen once the user
clicks outside the "Quick Search" pop-up
The autocomplete list closes with the
"Quick Search" pop-up
● (IR-3722)
There was no validation on many of the phone number fields through the
application
Fixes the fields to ensure that there are 10 numeric characters
● (IR-3656)
On the "Pathway Assessment" tile, the error messages shown for
the date fields were not accurate for the condition
The date fields now display an appropriate error message, when incorrect,
on the "Pathway Assessment" tile
● (IR-3649)
During edit of a "Career-Related Education", the "End Date"
continued to appear disabled with the select and clear of the "Present"
check box
Resolves the cosmetic issue with the "End Date" field for this
condition
● (IR-3724)
There were multiple issues with the upload controls for "HIPAA"
on the "Contact Attributes" tile, such as the user unable to
select the date and the SCS role was not allowed to click the "Save"
button
Resolves the issues on the upload controls of the "HIPAA" document
Known Issues
● (IR-3657) FI due-list displays items with plans that had a service (later deleted) with FI payment source
● (IR-2894)
"Monthly Contact" item appears on the "Due-List" for
the current month and then disappears at the start of the next month
"Monthly Contact" item is only removed from the "Due-List"
with the effect of "Not Completed" option or by providing the
monthly contact details; presently, it disappears at the start of the
following month
● (IR-2896) "Monthly Contact" items are not being displayed for WAC and SWAC "Alerts"
● (IR-2806) Hover over a served county on the Support Coordination Agency county map displays incorrect information
● (IR-3247) Inconsistent behavior of the confirmation pop-ups when the user clicks outside without any changes
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized service tile
Workaround
Maximize to view the "Service" menu options
● (IR-1882)
On Firefox, click of a plan-related line
item on the “Alerts” tile displays the “Demographics” screen briefly before
loading the “Plans” screen
On Internet Explorer (IE). click of a plan-related
line item on the “Alerts” tile freezes the application briefly before
loading the “Plans” screen
On Chrome, click of a plan related line item on the “Alerts” tile exhibits
an intermittent freeze of the application before loading the “Plans” screen
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
● (IR-2028) With display of “Case Assignment” confirmation dialog box (accessible via the screen of the previous application), view screen layout issues on the Chrome browser
● (IR-2245) iRecord does not exhibit consistent behavior when the user edits a tile and then clicks outside the pop-up controls before saving the tile details
06/30/2016
This release includes bug fixes and enhancements, which contain an improvement to iRecord authentication.
Enhancements
● (IR-2416) iRecord authentication implements the following changes:
• It is not
necessary to specify the domain name in the "User ID" for a
user in a single domain
The domain name must be specified in the "User ID" (as earlier)
for a user in multiple domains
• Failed authentication displays a more specific message
• Password management features available for all domains
• Secure session time-outs
● (IR-3422)
Introduces "Replace Doc" option on the "Documents"
screen (available for the appropriate document type and user role)
For more information, refer to iRecord User Guide>Participant Record>Documents>Replace
Document
● (IR-3631) For an individual in a waiver program (Supports Program or CCW), adding a service with "FI (Agency)" payment source permits you to select the current Fiscal Intermediary (FI) provider for its qualified services
● (IR-3617)
A tier override performed on an individual that did not have an original
tier displays "-" within parentheses on the "Assessments"
tile
Hover over the tier also displays "Original Tier/Acuity : None"
Fixes
● (IR-3554)
Unable to navigate to the "Plan" screen for certain participants
on the FI due-list (This is due to the participant's plan not having a
service with an "FI" payment source)
The FI due-list now does not display a line item for a plan that do not
have a service with an "FI (Agency)" payment source
● (IR-2416)
The password management features at login were unavailable for users under
"DFD" or "CO" domain
Fixes the password management features of users under "DFD" or "CO" domain
● (IR-3592)
The autocomplete feature for "Name
of Medication" field on "Medication(s)"
and "Allergies" tile displayed a list that contains the entered
characters in a random order
Resolves the "Name of Medication" field autocomplete
list to display medication that start with the entered characters followed
by those that contains the characters
● (IR-3209)
"Medication(s)" did not display
the default "No Information Available" message when the tile
had no medication-related information
View the "No Information Available" message on the "Medications"
tile, when it does not have any medication-related information
● (IR-3551)
The user cannot view the error message (displayed behind the calendar
controls) for an invalid date entered in a date field
View an "Invalid Date" message (for an invalid date entered)
below the date field when the user clicks "Save"
● (IR-3335) Resolves inconsistencies with respect to the monthly contact tool requirements
● (IR-2062) Resolves layout and other display-related issues on devices that have double tile-width screen size
Known Issues
● (IR-3619) "Soft-enrollment failed due to a technical problem" message has been observed for a few participants, when enrolling them into the Supports Program
● (IR-3657) FI due-list displays items with plans that had a service (later deleted) with FI payment source
● (IR-2894)
"Monthly Contact" item appears on the "Due-List" for
the current month and then disappears at the start of the next month
"Monthly Contact" item is only removed from the "Due-List"
with the effect of "Not Completed" option or by providing the
monthly contact details; presently, it disappears at the start of the
following month
● (IR-2896) "Monthly Contact" items are not being displayed for WAC and SWAC "Alerts"
● (IR-2695) For legacy plans, the user cannot view the "Service Detail" report on the Chrome browser
● (IR-2806) Hover over a served county on the Support Coordination Agency county map displays incorrect information
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized service tile
Workaround
Maximize to view the "Service" menu options
● (IR-1882)
On Firefox, click of a plan-related line
item on the “Alerts” tile displays the “Demographics” screen briefly before
loading the “Plans” screen
On Internet Explorer (IE). click of a plan-related
line item on the “Alerts” tile freezes the application briefly before
loading the “Plans” screen
On Chrome, click of a plan related line item on the “Alerts” tile exhibits
an intermittent freeze of the application before loading the “Plans” screen
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
● (IR-2028) With display of “Case Assignment” confirmation dialog box (accessible via the screen of the previous application), view screen layout issues on the Chrome browser
● (IR-2245) iRecord does not exhibit consistent behavior when the user edits a tile and then clicks outside the pop-up controls before saving the tile details
06/10/2016
This release includes bug fixes and an enhancement to the medication-related information.
Enhancements
● (IR-3441) On the "Medication(s)" tile, the addition of a new medication and its dosage are selected from lists maintained by the National Library of Medicine
● (IR-3541) A medication allergy entered on the "Allergies" tile requires you to select the name of the medication from the National Library of Medicine listing
● (IR-3361) The SWAC or SCS has the option to delete the "Referral Form" on the "Documents" screen
● (IR-3517) Hover over "Action Required" column on "Due-List" for Monthly Contact line items displays "Monthly Contact due for <month> - <year>"
Fixes
● (IR-3550)
A technical issue observed with enrollment of a participant to a program
by the SWAC role
Fixes the soft-enrollment technical issue for the SWAC role
● (IR-2303)
"Nullable object must have a value"
message shown when the user attempts to save a service
Resolves the technical limitation behind this error message
● (IR-3237)
The "Assessments" tile displayed the original tier and the modified
tier in parentheses
Resolves the tile to display the modified tier and the original tier in
parentheses
● (IR-3457)
The "Assessments" tile displayed a yellow status indicator for
an individual in the Supports Program that did not have an FCA (Functional
Criteria Assessment) and had the last assessment performed on October
1, 2014
View a red status indicator for such an individual
● (IR-3501)
"Send Assessment" option is available on "Assessments"
without an assessment document
"Send Assessment" option is unavailable without an assessment
document
● (IR-3546)
The user cannot access the "Plans" menu options
Resolves the issue of access to the "Plans" menu options
● (IR-3458)
The "Contacts" tile status indicator did not change with an
update to the emergency contact condition (required a screen refresh)
Resolves the issue of requiring a screen refresh for the "Contacts"
tile status indicator to show the correct status with an update to the
emergency contact condition
● (IR-3531)
All emergency contacts on the "Emergency Contacts" tile disappeared
temporarily when an "Inactive" attribute was selected for an
emergency contact (required a screen refresh to view the remaining contacts
on the tile)
Resolves the temporary disappearance of all emergency contacts with selection
of the "Inactive" attribute for an emergency contact
● (IR-3531)
On the "Emergency Contacts" tile, the user had to unlock the
lock icon with each change in the priority order of the contacts
Resolves the issue of unlocking the priority order with each change; the
user locks the priority order after the changes have been made
● (IR-3530)
The user had to select the "same" check box twice before the
"Mailing Address" duplicated the "Residential Address"
Resolves the issue of double selection of "same" check box on
"Mailing Address" to duplicate the residential address
● (IR-3538)
"Request to Add Hospital" displayed an e-mail failed message
iRecord now sends an e-mail to DDD.irecord@dhs.state.nj.us
when a user requests addition of a preferred hospital
● (IR-3500) Hover over ellipses on "Additional Specialist(s)" displays tooltip information - No tooltip on ellipses.
● (IR-3549)
The user had the option to enter dates that were inconsistent with the
MM/DD/YYYY format
for the date fields through the application
Resolves the inconsistencies with the date fields through the application
● (IR-3329) Consistency and cosmetic fixes have been made through the application
Known Issues
● (IR-2894)
"Monthly Contact" item appears on the "Due-List" for
the current month and then disappears at the start of the next month
"Monthly Contact" item is only removed from the "Due-List"
with the effect of "Not Completed" option or by providing the
monthly contact details; presently, it disappears at the start of the
following month
● (IR-2896) "Monthly Contact" items are not being displayed for WAC and SWAC "Alerts"
● (IR-3335) For a few participants and the "Monthly Contact" tile, the interface shows inconsistencies with respect to the monthly contact tool requirements
● (IR-2695) For legacy plans, the user cannot view the "Service Detail" report on the Chrome browser
● (IR-2806) Hover over a served county on the Support Coordination Agency county map displays incorrect information
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized service tile
Workaround
Maximize to view the "Service" menu options
● (IR-1882)
On Firefox, click of a plan-related line
item on the “Alerts” tile displays the “Demographics” screen briefly before
loading the “Plans” screen
On Internet Explorer (IE). click of a plan-related
line item on the “Alerts” tile freezes the application briefly before
loading the “Plans” screen
On Chrome, click of a plan related line item on the “Alerts” tile exhibits
an intermittent freeze of the application before loading the “Plans” screen
● (IR-3209) "Medication" tile displays blank when there are no details instead of the "No Information Available" message
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
● (IR-2028) With display of “Case Assignment” confirmation dialog box (accessible via the screen of the previous application), view screen layout issues on the Chrome browser
● (IR-2062) Inconsistent display with the double tile-width screen size
● (IR-2245) iRecord does not exhibit consistent behavior when the user edits a tile and then clicks outside the pop-up controls before saving the tile details
● (IR-2416) Users with "DFD" or "CO" domain name at login do not have password management features
05/19/2016
This release introduces Additional Specialist(s) and Smoking History tiles. It also includes multiple enhancements and bug fixes.
New Features
● (IR-3337)
iRecord introduces the "Additional Specialist(s)"
tile on the "Medical" tab
For more information, refer to iRecord User Guide>Participant Record>Demographics>Medical>Additional
Specialist(s)
● (IR-3354)
Manage the smoking status of an individual from the "Smoking History"
tile, available on the "Health & Nutrition" tab
For more information, refer to iRecord User Guide>Participant Record>Demographics>Health
& Nutrition>Smoking History
Enhancements
● (IR-3323)
View Medicaid status related alerts on the "Alerts" tile for
the SC and SCS
For more information, refer to iRecord User Guide>Dashboard>Alerts>Medicaid
Alerts
● (IR-3357)
It is mandatory for a plan to go through "State Review" before
approval with the addition of a service provided by a Self-Directed Employee
(SDE) above or below the customary rate
The SCS will not have the "Approved" option on the "Change
Plan Status" tile after addition of such a service
● (IR-3557 & IR-3456) The following changes have been implemented on the "Assessments" status indicator:
• View a
yellow status indicator for an individual in the Interim program that
does not have an Functional Criteria Assessment (FCA) but includes the
scores and the last assessment was performed on or before October 1, 2014
Hover over displays "No FCA Information Available"
• View a
red status indicator for an individual in the Supports Program or
CCW that does not have an FCA but includes the scores and the last assessment
was performed on or before October 1, 2014
Hover over displays "Assessment is required"
• View a
yellow status indicator for an individual in any program that does not
have an FCA but includes the scores and the and the last assessment was
performed after October 1, 2014
Hover over displays "Reassessment should be performed"
● (IR-3248) For "Career Planning" and "Prevocational Training" services, "DVRS" has been added to the "Payment Source" options
● (IR-3361) The "Documents" screen now permits the appropriate role (SCS or SWAC) to delete the following forms:
• F3
• F6
● (IR-3322) Hover over controls on the "Add Tool" and "Edit/Replace Tool" pop-ups display tooltips
Fixes
● (IR-3465)
Deletion of a posted expenditure did not recalculate the expended budget
on the "Service Details" tile
Resolves an issue with the recalculation of the expended budget amount
on the "Service Details" tile after deletion of a previously
posted expenditure
● (IR-2799)
Discrepancies noted on the budget details of the "Plan Info"
tile (the obligated amount is not consistent with the total cost of the
various services)
Fixes the budget discrepancies between the obligated amount and the actual
amount of the services
● (IR-3198)
For a few participants, the FI role is unable to post expenditure for
services
Resolves the issue of the FI role unable to post expenditure for a few
participants
● (IR-3348)
For a few individuals, the red asterisk appears adjacent to the month
for a monthly contact tool uploaded in the same month
Resolves the issue of displaying a red asterisk for a month with a tool
uploaded before the end of the month
● (IR-3421)
For a replaced or overridden tool of a previous month, iRecord did not
display a red asterisk adjacent to the month
View a red asterisk for a previous month with a replaced or overridden
monthly contact tool
● (IR-3277
& IR-3285) Enabling an exception for previous months without an uploaded
tool did not display a green asterisk adjacent to the month on the "Monthly
Contact" tile
Resolves the issue to display a green asterisk adjacent to an exception-enabled
month without the tool
● (IR-3334)
iRecord saves a new contact as blank when the user adds a contact while
the name controls pop-up is open of the existing contact and then the
user clicks "Save"
Resolves the issue of creation of a blank contact
● (IR-3219)
Hover over trimmed information on the "Send Assessment" pop-up
did not display the complete details
Resolves the issue to display the complete details on a tooltip for trimmed
information on the "Send Assessment" pop-up
● (IR-3469)
A scroll bar appears for error message(s)
on the "Add Tool" pop-up for the "Monthly Contact"
Resolves the "Add Tool" pop-up to display the error message(s) without a scroll bar when the user saves
and the details fail the validation
● (IR-3438)
The autocomplete feature for "Preferred
Hospital" displayed a list that contains the entered characters
Resolves the "Preferred Hospital" autocomplete
feature to display hospitals that start with the entered characters followed
by those that contains the characters
● (IR-3286) View a consistent and accurate name format for the autocomplete feature on "Search" and "Quick Search"
● (IR-3472)
The Chrome browser exhibits layout issues with the "Notes" field
on the "Contact Attributes" tile with the selection of the "HIPAA"
option
Resolves the layout issue with the "Notes" field
● (IR-3403) The outdated links have been removed from the "Resources & Events" tile
Known Issues
● (IR-2894)
"Monthly Contact" item appears on the "Due-List" for
the current month and then disappears at the start of the next month
"Monthly Contact" item is only removed from the "Due-List"
with the effect of "Not Completed" option or by providing the
monthly contact details; presently, it disappears at the start of the
following month
● (IR-2896) "Monthly Contact" items are not being displayed for WAC and SWAC "Alerts"
● (IR-3335) For a few participants and the "Monthly Contact" tile, the interface shows inconsistencies with respect to the monthly contact tool requirements
● (IR-2695) For legacy plans, the user cannot view the "Service Detail" report on the Chrome browser
● (IR-2806) Hover over a served county on the Support Coordination Agency county map displays incorrect information
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized service tile
Workaround
Maximize to view the "Service" menu options
● (IR-1882)
On Firefox, click of a plan-related line
item on the “Alerts” tile displays the “Demographics” screen briefly before
loading the “Plans” screen
On Internet Explorer (IE). click of a plan-related
line item on the “Alerts” tile freezes the application briefly before
loading the “Plans” screen
On Chrome, click of a plan related line item on the “Alerts” tile exhibits
an intermittent freeze of the application before loading the “Plans” screen
● (IR-3209) "Medication" tile displays blank when there are no details instead of the "No Information Available" message
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
● (IR-2028) With display of “Case Assignment” confirmation dialog box (accessible via the screen of the previous application), view screen layout issues on the Chrome browser
● (IR-2062) Inconsistent display with the double tile-width screen size
● (IR-2245) iRecord does not exhibit consistent behavior when the user edits a tile and then clicks outside the pop-up controls before saving the tile details
● (IR-2416) Users with "DFD" or "CO" domain name at login do not have password management features
04/14/2016
This release includes bug fixes and introduces the doctor's script requirement for certain services.
New Features
● (IR-3098) Introduces the doctor's script requirement on addition or edit (service previously added to iRecord) of the following services:
– Physical Therapy
– Occupational Therapy
– Speech, Language and Hearing Therapy
– Cognitive Rehabilitation Therapy
For more information, refer to iRecord User Guide>Participant Record>Plans>Outcomes
● (IR-3219) "Send Assessment" option available on "Assessments" for the appropriate role
● (IR-3377)
iRecord permits the appropriate role to enroll an individual to the Interim
program
For more information, refer to iRecord User Guide>Participant Record>Plans>Enroll
Enhancement
● (IR-3335) Monthly Contact requirements start from the calendar month following the initial plan approval, and then continues for every month including the months through subsequent plan approvals (until the plan changes to the AI status)
Fixes
● (IR-2748)
The "Waiver Program" drop-down on "SC Agency Assignment"
displayed all programs with the override option
Resolves the "Waiver Program" drop-down to display "Interim"
with the override option, and the field has been disabled for the appropriate
user
● (IR-3214)
Discrepancies shown on the list of the "Preferred Hospital"
autocomplete feature
Resolves an issue with the "Preferred Hospital" autocomplete list to correctly display the hospitals
● (IR-3287)
The "Monthly Contact" tile showed a monthly contact requirement
for an Approved (A) initial plan and the status changes to Approved-To-Inactive
(AI) within the same month
Removes the monthly contact requirement for an individual with a status
change to AI from A (initial plan), when the plan was approved in the
same month
● (IR-3306)
iRecord permitted the user to enter a note with the "Plan Deletion"
category from the "Notes" screen
"Plan Deletion" category removed from the "Notes" screen
for a note entered here
● (IR-3279)
For certain participants, a change to the plan status did not generate
e-mails to the concerned entities
Resolves the issue of the appropriate users not receiving the system e-mails
with a change in plan status
Known Issues
● (IR-2894)
"Monthly Contact" item appears on the "Due-List" for
the current month and then disappears at the start of the next month
"Monthly Contact" item is only removed from the "Due-List"
with the effect of "Not Completed" option or by providing the
monthly contact details; presently, it disappears at the start of the
following month
● (IR-2896) "Monthly Contact" items are not being displayed for WAC and SWAC "Alerts"
● (IR-3335) For a few participants and the "Monthly Contact" tile, the interface shows inconsistencies with respect to the monthly contact tool requirements
● (IR-3198) For a few participants, the FI role is unable to post expenditure for services
● (IR-2799) Discrepancies noted on the budget details of the "Plan Info" tile (the obligated amount is not consistent with the total cost of the various services)
● (IR-2695) For legacy plans, the user cannot view the "Service Detail" report on the Chrome browser
● (IR-2806) Hover over a served county on the Support Coordination Agency county map displays incorrect information
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized service tile
Workaround
Maximize to view the "Service" menu options
● (IR-1882)
On Firefox, click of a plan-related line
item on the “Alerts” tile displays the “Demographics” screen briefly before
loading the “Plans” screen
On Internet Explorer (IE). click of a plan-related
line item on the “Alerts” tile freezes the application briefly before
loading the “Plans” screen
On Chrome, click of a plan related line item on the “Alerts” tile exhibits
an intermittent freeze of the application before loading the “Plans” screen
● (IR-3209) "Medication" tile displays blank when there are no details instead of the "No Information Available" message
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
● (IR-2028) With display of “Case Assignment” confirmation dialog box (accessible via the screen of the previous application), view screen layout issues on the Chrome browser
● (IR-2062) Inconsistent display with the double tile-width screen size
● (IR-2245) iRecord does not exhibit consistent behavior when the user edits a tile and then clicks outside the pop-up controls before saving the tile details
● (IR-2416) Users with "DFD" or "CO" domain name at login do not have password management features
03/17/2016
This release includes bug fixes, introduces the "Monthly Contact" tile and removes the "Wage" field for services provided by a Self-Directed Employee (SDE).
New Features
● (IR-2866) "Tools" appears for select roles on the "Main Toolbar"
● (IR-2773)
"Monthly Contact" tile ("Tools" displays "Monthly
Contact," by default)
For more information, refer to iRecord User Guide>Participant Record>Tools
Enhancements
● (IR-3218)
Removes the "Wage" field for a service provided by a Self-Directed
Employee (SDE)
The user enters the "Rate" for an SDE
service, provided it does not have a predetermined rate
● (IR-2894
& IR-2896) Introduces "Due-List" and "Alerts"
for "Monthly Contact"
For more information, refer to "Due-List and Alerts" in iRecord
User Guide>Participant Record>Tools
● (IR-3095)
Removes the option to upload "Monthly Contact" type documents
from the "Documents" screen
The option to upload monthly contact documents are provided on the "Monthly
Contact" tile
● (IR-3036) "Plan Ver #" does not display on the "Notes" grid for the "Plan Deletion" category; minor updates to micro plan deletion "Notes"
● (IR-1218 & IR-1219) Cosmetic fixes through the application for the Internet Explorer (IE) browser
Fixes
● (IR-3241)
Instances of service exceptions that reappears for a revised plan after
it has been deleted from the previously approved plan
Resolves the issue of service exceptions that have been deleted from a
previously approved plan
● (IR-3232)
For a revised plan and PCPT uploaded in the Review status and then deleted,
approving the plan and then changing the status to Revision generates
a new plan with the deleted PCPT attached to the revised plan
Resolves the issue of a deleted PCPT being attached to a revised plan
● (IR-3206)
"Send Document" pop-up for NJISP displays participant or HIPAA
contact, even without an email address for the respective entities
Resolves an issue to display an entity on the "Send Document"
pop-up only after a valid e-mail address has been provided
● (IR-3165)
The system does not display the previous supervisor's name and e-mail
address, when available, in the agency assignment "Notes" for
the initial assignment of a participant to an SC Agency
Resolves an issue to display the previous supervisor's name and e-mail
address, if available, in the agency assignment "Notes" for
the initial assignment of a participant to an SC agency
● (IR-3213)
Reassigning an agency to another SWAC does not reassign the participants
in SR1/SR2 status to the appropriate "Due-List" of the WAC and/or
SWAC
Resolves "Due-List" issues of WAC and SWAC for participants in
SR1/SR2 status after reassignment of an agency to another SWAC
● (IR-3059)
Users are unable to upload a profile picture for the participant or the
contact
Resolves the issue to upload profile pictures for the appropriate role
● (IR-3117)
The FI "Due-List" does not display for a participant with an
approved plan after a change in the Waiver Program
Resolves an issue to display the approved plan in the FI "Due-List"
after a change in the Waiver Program of the participant
● (IR-3169)
"Unmask SSN" pop-up does not close with the "Save"
button on the Chrome browser
Resolves to close the pop-up on the Chrome browser when the user clicks
the "Save" button
● (IR-3280)
"SCS Management" does not refresh after confirmation of an SC
assignment or reassignment
Resolves the issue of screen refresh after successful assignment of an
SC or SCS
Known Issues
● (IR-2894)
"Monthly Contact" item appears on the "Due-List" only
for the current month
"Monthly Contact" item must be removed from the "Due-List"
with the effect of "Not Completed" option or by providing the
monthly contact details; presently, it disappears at the end of the current
month
● (IR-2896) "Monthly Contact" items are not being displayed for WAC and SWAC "Alerts"
● (IR-3198) For a few participants, the FI role is unable to post expenditure for services
● (IR-2799) Discrepancies noted on the budget details of the "Plan Info" tile (the obligated amount is not consistent with the total cost of the various services)
● (IR-2695) For legacy plans, the user cannot view the "Service Detail" report on the Chrome browser
● (IR-2806) Hover over a served county on the Support Coordination Agency county map displays incorrect information
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized service tile
Workaround
Maximize to view the "Service" menu options
● (IR-1882)
On Firefox, click of a plan-related line
item on the “Alerts” tile displays the “Demographics” screen briefly before
loading the “Plans” screen
On Internet Explorer (IE). click of a plan-related
line item on the “Alerts” tile freezes the application briefly before
loading the “Plans” screen
On Chrome, click of a plan related line item on the “Alerts” tile exhibits
an intermittent freeze of the application before loading the “Plans” screen
● (IR-3209) "Medication" tile displays blank when there are no details instead of the "No Information Available" message
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
● (IR-2028) With display of “Case Assignment” confirmation dialog box (accessible via the screen of the previous application), view screen layout issues on the Chrome browser
● (IR-2062) Inconsistent display with the double tile-width screen size
● (IR-2245) iRecord does not exhibit consistent behavior when the user edits a tile and then clicks outside the pop-up controls before saving the tile details
● (IR-2416) Users with "DFD" or "CO" domain name at login do not have password management features
02/25/2016
This release introduces a change to the plan requirements of retired participants, includes additions to the preferred hospitals list and resolves multiple issues.
New Feature
● (IR-2877) For a retired participant, the "Change Plan Status" requirements have been updated (and the indicator displays green) with the following conditions:
• Pathway to employment is not mandatory
• Plan does not require an employment-related outcome
Enhancements
● (IR-3152)
Requested additions to the Preferred Hospital list have been verified
and added
If the individual's preferred hospital was already listed in iRecord (i.e.,
slightly different spelling, under an acronym, etc.), the individual's
preferred hospital tile was updated to reflect the correct/current information
● (IR-2907) When a user uploads a new PCPT, which is not attached to an approved plan, and then deletes the same document, the "Change Plan Status" tile permits the user to review the existing PCPT or upload a new PCPT
● (IR-3120) "Pathway Assessment must be updated within the last 30 days" message appears on hover over the "Change Plan Status" tile status indicator when the pathway assessment requirement needs to be satisfied
● (IR-3051) Address validation with USPS ignores the details entered in "Address Line 2" so that the user does not have to re-enter the same information with the selection of a recommended address
● (IR 3037) During deletion of a micro plan, the e-mails forwarded to the appropriate roles displays the name of the user deleting the micro plan in the correct format (<First Name> <Last Name>)
● (IR-3049) The VO-TS user role is permitted to view and add details (but not save) for the tiles on the "Employment" tab
● (IR-2955) View and edit permissions (without saving) provided for the VO-TS user role in "Caseload Management" and "SCS Management"
Fixes
● (IR-3151)
"Undo Changes" option applied to an approved service (editing
the service after changing the status of the plan to RV) and then re-edit
results in discrepancies in the "Exception" units
Resolves the "Exception" unit inconsistencies that appears for
an edited service after applying the "Undo Changes" option
● (IR-3138)
The user is unable to paste text into a text box without replacing the
existing content through the application
Fixes an application-wide issue of overwriting text with the paste option
in a text box; the user can now paste text into a text box with or without
deleting the existing content
● (IR-3099)
There are instances of missing weeks for certain services on the distribution
grid of the "Service Detail" report
Fixes the "Service Detail" report that was not displaying the
complete service weeks (in certain instances) on the distribution grid
● (IR-3129)
The "Service Detail" report did not open in actual size and
without scroll functionality on the Firefox
browser
Resolves display and scroll-related issues for the "Service Detail"
report on Firefox
● (IR-3190)
The "Waiver Program" search option does not display the results
accurately for the participants on iRecord
Resolves "Search" to display the appropriate results that are
consistent with the selected "Waiver Program" filter
● (IR-3207)
Adding or removing an emergency contact required a screen refresh to view
the change on the "Contact" tab and the "Contacts"
tile
An update on the "Emergency Contact" tile instantly reflects
on the details of the "Contact" tab and the "Contacts"
tile (the user had to manually refresh to view the changes)
● (IR-3207)
Adding or removing the "Assessment Informant" check box on the
"More Info" tile required a screen refresh to view an actual
representation of the participant's informant status
A change to the participant's "Assessment Informant" status instantly
reflects on the "Personal" tab (without the user refreshing
the screen)
● (IR-3208)
An edit to the participant's name required a screen refresh to view the
change on the "Participant" tile
Editing the name of the participant instantly reflects on the "Participant"
tile (without the user refreshing the screen)
● (IR-2208)
For certain participants that do not have an agency assigned to them,
the "Support Coordination" tile displayed the SC and/or SCS
Resolves an issue on the "Support Coordination" tile for a "No
Agency Assigned" participant to display "Unassigned" for
SC and SCS
● (IR-2064)
"SC Agency Assignment" pop-up does not close when the user click
outside the pop-up for a participant that has not met the SC agency assignment
criteria
Resolves the issue of closing the "SC Agency Assignment" pop-up
for a participant that has not met the criteria for SC agency assignment,
when the user clicks outside the pop-up without adding or updating information
● (IR-3041)
"Quick Search" of a participant with a name that exceeds the
field size was written over the "Search" icon
On the "Quick Search" tile, a name displays ellipsis, when it
exceeds the field size, and does not overlap the "Search" icon
● (IR-3052)
The FI role had the permission to add or modify the profile picture of
a participant
Resolves the issue of the profile picture permission for the FI role
Known Issues
● (IR-3198) For a few participants, the FI role is unable to post expenditure for services
● (IR-2799) Discrepancies noted on the budget details of the "Plan Info" tile (the obligated amount is not consistent with the total cost of the various services)
● (IR-2695) For legacy plans, the user cannot view the "Service Detail" report on the Chrome browser
● (IR-2806) Hover over a served county on the Support Coordination Agency county map displays incorrect information
● (IR-3213) Reassigning a participant to another agency for a plan in SR1/SR2 status does not change the WAC and/or SWAC for that participant
● (IR-3124) "Assign To" drop-down list box on "Caseload Management" does not display the accurate allocated cases after a participant is assigned to a Support Coordinator
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized service tile
Workaround
Maximize to view the "Service" menu options
● (IR-1882)
On Firefox, click of a plan-related line
item on the “Alerts” tile displays the “Demographics” screen briefly before
loading the “Plans” screen
On Internet Explorer (IE). click of a plan-related
line item on the “Alerts” tile freezes the application briefly before
loading the “Plans” screen
On Chrome, click of a plan related line item on the “Alerts” tile exhibits
an intermittent freeze of the application before loading the “Plans” screen
● (IR-3209) "Medication" tile displays blank when there are no details instead of the "No Information Available" message
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
● (IR-2028) With display of “Case Assignment” confirmation dialog box (accessible via the screen of the previous application), view screen layout issues on the Chrome browser
● (IR-2062) Inconsistent display with the double tile-width screen size
● (IR-2245) iRecord does not exhibit consistent behavior when the user edits a tile and then clicks outside the pop-up controls before saving the tile details
● (IR-2416) Users with "DFD" or "CO" domain name at login do not have password management features
02/04/2016
This release includes enhancements and bug fixes.
Enhancements
● (IR-3032) For "Experience Type" on the "Career Planning & Unpaid Experiences" tile, a new list of options are available for the participant:
• Assessment - Community Based
• Assessment - Facility Based Evaluation
• Assessment - Situational or Trial Work
• Internship
• Job Exploration
• Volunteer
● (IR-2998) iRecord re-calculates the budget for a plan when the plan term has changed in the following two cases:
• Plan status changed to AI
• Approval of a new plan before the end date of the current plan
Fixes
● (IR-3109) While adding exceptions for a service, resolves the issue of the user being unable to add or save "Exceptions" weeks
● (IR-2638) Resolves issues with service "Exceptions" for a plan (previously approved) in revision (editing an exception before resulted in an inaccurate calculation of the units)
● (IR-3110) Resolves an issue of the incorrect "Plan status update failed" message when the user effects a status change to "A" from "SR1" or "R"
● (IR-3033) Resolves an issue with a plan status mismatch for a plan switched to "Revision" on the legacy interface (the "Tools" tab on the legacy interface displays "Approved" for "Current Plan Status" until the user refreshes the screen)
● (IR-2446) Resolves budget-related issues on "Outcomes" and "Services" for a plan with a stopped service (earlier, stopping an active service resulted in an incorrect calculation of the total units and the budget details)
● (IR-2906) Resolves the negative units issue that appeared for certain services with a few participants
● (IR-1157) For a plan that has multiple services with the same "Procedure Code" and "Claims" in an outcome, resolves the issue of negative units that appears with the stopped service
● (IR-2893) Resolves an issue with e-mail delivery to the participant and provider (with payment source as FI, Medicaid or Contract) when iRecord successfully changes the status to "Approved" for a participant's plan
● (IR-2005) Resolves an issue with the PCPT document not included in the e-mail attachment to the concerned service provider (with access permission) after plan approval
● (IR-2005) Resolves an issue with the NJISP report not displaying the medication information on the e-mail attachment to the concerned service provider (with view permission) after plan approval
● (IR-3042) With a change in plan status, the screen automatically refreshes to reflect the status change (earlier, the user had to refresh the screen to view the change in status from SR1 to A, RI to AI, AI to RR)
● (IR-2837) Resolves an issue with the county map, which displays the counties served by the Support Coordination Agency within the State (the counties served were incorrect for some agencies)
● (IR-3096) The "%" character is permitted within the password that provides access to iRecord
Known Issues
● (IR-2806) Hover over a served county on the Support Coordination Agency county map displays incorrect information
● (IR-2799) Discrepancies noted on the budget details of the "Plan Info" tile (the obligated amount is not consistent with the total cost of the various services)
● (IR-2695)
Browser: Chrome
For legacy plans, the user cannot view the service details report
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized Service tile
Workaround
Maximize to view the "Service" menu options
● (IR-1882)
Browser: Firefox
Clicking a Plan related line item on the “Alerts” tile displays the “Demographics”
screen briefly before loading the “Plans” screen
Browser: IE
Clicking a Plan related line item on the “Alerts” tile freezes the application
briefly before loading the “Plans” screen
Browser: Chrome
Clicking a Plan related line item on the “Alerts” tile exhibits an intermittent
freeze of the application before loading the “Plans” screen
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser is recommended for reports until these minor issues have
been resolved
● Minor issues on "Search" tile with search and filter of participants
● (IR-2028)
Browser: Chrome
With display of “Case Assignment” confirmation dialog box (accessible via
the screen of the previous application), view screen layout issues
● (IR-2062) Inconsistent display with the double tile-width screen size
● (IR-2245) iRecord does not exhibit consistent behavior when the user edits a tile and then clicks outside the box before saving the tile details
● (IR-2416) Users with "DFD" or "CO" domain name at login do not have password management features
01/06/2016
This release includes bug fixes, which contains a resolution to the F3 document upload from the "DVRS Decision" tile.
Fixes
● Resolves an issue with the upload of an F3 document (for certain individuals, the user was unable to upload an F3 document from the "DVRS Decision" tile)
● (IR-2766) Resolves Due-List issues for the SWAC and WAC user roles (the Due-List tile earlier displayed irrelevant events for these roles)
● (IR-2749) Resolves an issue with the "Post Expenditure" option for an approved plan on the legacy interface (iRecord failed to display the "Post Expenditure" option, which appears on the "Action" drop-down, for an approved plan on the legacy interface)
● (IR-2761) Resolves an issue with the status of a SWAC within the "Assign To" drop-down on "SWAC Agency Assignment" (when the user reassigns an agency to another SWAC, the status of the SWACs within the "Assign To" drop-down did not reflect the change)
● (IR-2663) The "Waiver Program" drop-down on "SC Agency Assignment" removes the "Interim" option for an individual with an approved plan in the Supports Program or CCW
● (IR-2626) Resolves an issue with the autocomplete feature for "Birth Country" on the "Birth Info" tile (the autocomplete feature displays the filtered results that start with the entered search criteria before the results that contain it)
● (IR-2999) For an individual that does not have an assigned agency, clicking "No Agency Assigned" on the "Support Coordination" tile does not perform any action
● (IR-3012) Resolves an alignment issue on Firefox with the "Present" check box on the "Career-Related Education" pop-up, when the user adds or edits the career-related education details
Known Issues
● (IR-2938) Unable to change the status of a plan from Review-To-Reinstate (RR) to Work-In-Progress (W)
● (IR-2799) Discrepancies noted on the budget details of the "Plan Info" tile (the obligated amount is not consistent with the total cost of the various services)
● (IR-2446) View budget inconsistencies with the "Stop Service" option (stopping an active service results in an incorrect calculation of the total units and the budget details)
● (IR-2695)
Browser: Chrome
For legacy plans, the user cannot view the service details report
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized Service tile
Workaround
Maximize to view the "Service" menu options
● (IR-1882)
Browser: Firefox
Clicking a Plan related line item on the “Alerts” tile displays the “Demographics”
screen briefly before loading the “Plans” screen
Browser: IE
Clicking a Plan related line item on the “Alerts” tile freezes the application
briefly before loading the “Plans” screen
Browser: Chrome
Clicking a Plan related line item on the “Alerts” tile exhibits an intermittent
freeze of the application before loading the “Plans” screen
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser recommended until these issues have been resolved
● Minor issues on "Search" tile with search and filter of participants
● (IR-2028)
Browser: Chrome
With display of “Case Assignment” confirmation dialog box (accessible via
the screen of the previous application), view screen layout issues
● (IR-2062) Inconsistent display with the double tile-width screen size
● (IR-2245) iRecord does not exhibit consistent behavior when the user edits a tile and then clicks outside the box before saving the tile details
● (IR-2416) Users with "DFD" or "CO" domain name at login do not have password management features
12/16/2015
This release includes new Employment-related features, bug fixes and enhancements.
New Features
● (IR-2553) DVRS Decision Tile
● (IR-2559) Employment - Career Related Education
● (IR-2556) Employment - Career Planning & Unpaid Experiences
● (IR-2528) A confirmation message for Change Plan Status
Enhancements
● When changing plan status, the page the browser refreshes to is the plan that is being worked upon.
● The override icon (arrow icon) on SC Agency Assignment screen is replaced by unlock icon and tooltip 'Click here to override' message.'
● The validation message for SC-Agency assignment is replaced by "(FirstName LastName) has not met the following criteria for support coordination agency assignment."
Fixes
● Fixed few budget-related issues regarding total unit and obligated budget calculations
● Fixed the Stop Service issue on Internet Explorer v11 and Firefox Browsers
● When reassigning, if the person is assigned to a different agency instead of their preferred agency, the notes are now being updated appropriately.
● Internet Explorer v11 users can now see the Outcome tile
● DVRS upload button is moved from the Pathway Assessment tile to the DVRS Decision tile
● Plans in RR or SR2 where previous status of SR2 is RR is now displayed in the Plans Menu under Plan History for FI roles
● Current Plan Due Date now displays the current macro plan's due date as Assigned Date plus 30 days
● FI users can now see new participants on their Due-List
● While uploading AAF and AGRMT files, the system displays the correct filepath
● Current week is correctly disabled in the exception grid because only future exceptions are allowed to be deleted
● When clicking on the SC tile, the map of NJ loads and allows users to view counties served
● System now displays the correct message for the initial agency assignment
● Tool-tips for Maximize and Restore icons correctly change now
● Planning Team member type field is now highlighted when information is missing
Known Issues
● (IR-2940) "Due-List" details are unavailable for a few users on iRecord
● (IR-2941) iRecord records duplicate notes for certain participants with the deletion of a micro plan; also, duplicate e-mail notifications are sent out to the concerned entities
● (IR-2938) The appropriate role is unable to change the status of a plan from Review-To-Reinstate (RR) to Work-In-Progress (W) status
● (IR-2925) For few participants, the Support Coordination Supervisor (SCS) is unable to change the status of a plan from Review (R) to Approved (A)
● (IR-2799) Discrepancies noted on the budget details of the "Plan Info" tile (the obligated amount is not consistent with the total cost of the various services)
● (IR-2446) View budget inconsistencies with the "Stop Service" option (stopping an active service results in an incorrect calculation of the total units and the budget details)
● (IR-2695)
Browser: Chrome
For legacy plans, the user cannot view the service details report
● (IR-2326) The "Plan Status" field on the “Change Plan Status” tile displays the inline pop-up controls for all user roles; this field must be disabled for user roles that cannot change the status
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized Service tile
Workaround
Maximize to view the "Service" menu options
● (IR-2801) The user cannot view the notes entered during reassignment of a participant to another agency
● (IR-2663) The "Waiver Program" list on "SC Agency Assignment" displays Interim for a participant with an active plan in one of the waiver programs (the participant does not have the option to change to Interim)
● (IR-1882)
Browser: Firefox
Clicking a Plan related line item on the “Alerts” tile displays the “Demographics”
screen briefly before loading the “Plans” screen
Browser: IE
Clicking a Plan related line item on the “Alerts” tile freezes the application
briefly before loading the “Plans” screen
Browser: Chrome
Clicking a P lan related line item on the “Alerts” tile exhibits an intermittent
freeze of the application before loading the “Plans” screen
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser recommended until these issues have been resolved
● Minor issues on "Search" tile with search and filter of participants
● (IR-2028)
Browser: Chrome
With display of “Case Assignment” confirmation dialog box (accessible via
the screen of the previous application), view screen layout issues
● (IR-2062) Inconsistent display with the double tile-width screen size
● (IR-2210) View progress bars on multiple tiles of a screen when the user edits an information that updates these tiles
● (IR-2245) iRecord does not exhibit consistent behavior when the user edits a tile and then clicks outside the box before saving the tile details
● (IR-2416) Users with "DFD" or "CO" domain name at login do not have password management features
11/25/2015
This release includes bug fixes and an enhancement that permits the appropriate role to delete a micro plan.
Enhancements
● (IR-2812) iRecord permits the appropriate role to delete a micro plan in RV, RI or SR2 (from RI) status; view a delete icon on the "Change Plan Status" tile to perform this action
● The "Notes" screen adds the "Plan Deletion" category for notes recorded during plan deletion
● (IR-2860) "Delete Document" feature added to iRecord for the appropriate role on the "Documents" screen
● (IR-2875) The "Notes" screen adds the "Doc Delete Notes" category for notes recorded during document deletion
● (IR-2808) View a redesigned "Distribution" grid and a new "Prior Authorization" grid on the "Service Detail Report" (click the print icon on the service tile header to view the report)
Fixes
● (IR-2517) On execution of a change in plan status, there is significant improvement to the response time of the application
● (IR-2643) iRecord refreshes the screen to the plan that the user performed a change in plan status (before, change in plan status on any plan refreshed the screen to the most recent plan)
● (IR-2844) Resolves an issue with the "Undo Changes" option for a deleted service; the user can restore a deleted service to its previously approved state with this option
● (IR-2518) Resolves an issue of the user unable to change a plan status from Approved-To-Inactive (AI) to Review-To-Reinstate (RR)
● (IR-2843) Resolves an issue with the "Rate" field during post of an expenditure (iRecord displayed an incorrect message when the user attempted to save a value higher than the permitted "Rate" while the service budget exceeded the obligated amount)
● (IR-2154) Resolves an issue with reassignment of the participant to another agency (on reassignment, there were inconsistencies with the display of the participant's agency on the "Search" grid and the "Support Coordination" tile; the "Search" grid continued to display the previous agency)
● (IR-1906)
Browser: IE
Resolves an issue with the radio button controls of the “Voting” tile,
which expanded with hover over save or cancel button
Known Issues
● (IR-2940) "Due-List" details are unavailable for a few users on iRecord
● (IR-2941) iRecord records duplicate notes for certain participants with the deletion of a micro plan; also, duplicate e-mail notifications are sent out to the concerned entities
● (IR-2938) The appropriate role is unable to change the status of a plan from Review-To-Reinstate (RR) to Work-In-Progress (W) status
● (IR-2925) For few participants, the Support Coordination Supervisor (SCS) is unable to change the status of a plan from Review (R) to Approved (A)
● (IR-2799) Discrepancies noted on the budget details of the "Plan Info" tile (the obligated amount is not consistent with the total cost of the various services)
● (IR-2446) View budget inconsistencies with the "Stop Service" option (stopping an active service results in an incorrect calculation of the total units and the budget details)
● IR-2823) "Plans" menu does not display a plan in RR status or a plan in SR2 from RR status for the FI, SFI or FI-VO role
● (IR-2695)
Browser: Chrome
For legacy plans, the user cannot view the service details report
● (IR-2326) The "Plan Status" field on the “Change Plan Status” tile displays the inline pop-up controls for all user roles; this field must be disabled for user roles that cannot change the status
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized Service tile
Workaround
Maximize to view the "Service" menu options
● (IR-2801) The user cannot view the notes entered during reassignment of a participant to another agency
● (IR-2663) The "Waiver Program" list on "SC Agency Assignment" displays Interim for a participant with an active plan in one of the waiver programs (the participant does not have the option to change to Interim)
● (IR-1882)
Browser: Firefox
Clicking a Plan related line item on the “Alerts” tile displays the “Demographics”
screen briefly before loading the “Plans” screen
Browser: IE
Clicking a Plan related line item on the “Alerts” tile freezes the application
briefly before loading the “Plans” screen
Browser: Chrome
Clicking a Plan related line item on the “Alerts” tile exhibits an intermittent
freeze of the application before loading the “Plans” screen
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser recommended until these issues have been resolved
● Minor issues on "Search" tile with search and filter of participants
● (IR-2028)
Browser: Chrome
With display of “Case Assignment” confirmation dialog box (accessible via
the screen of the previous application), view screen layout issues
● (IR-2062) Inconsistent display with the double tile-width screen size
● (IR-2210) View progress bars on multiple tiles of a screen when the user edits an information that updates these tiles
● (IR-2245) iRecord does not exhibit consistent behavior when the user edits a tile and then clicks outside the box before saving the tile details
● (IR-2416) Users with "DFD" or "CO" domain name at login do not have password management features
11/18/2015
This release includes bug fixes and enhances the service menu options with the introduction of "Undo Changes" for edited services (approved earlier).
Enhancements
● (IR-1160) Introduces "Undo Changes" on the Service menu; this option is available once the SC edits an approved service when the plan is in Revision (RV) or Work-in-Progress (W) (the condition of an approved service for a plan in Work-in-Progress status appears during SC agency reassignment)
● (IR-2393) For a participant with the most recent plan in the past, the appropriate user is now give the permission to change the status of the plan under the following conditions:
• Plan in AI status
• Plan in RR status
• Plan in AI or SR2 status, when the previous status of the plan is RR
Fixes
● Resolves an issue for a Support Coordinator with a participant's approved legacy plan (the user was unable to change the status of this plan from "Approved" to "Revision")
● (IR-2726) Resolves the issue of inconsistent "Total Cost" and "Balance" for an approved service ("Plans" tab) with expenditures posted; the "Balance" was not displaying the right amount pending for the service, when the plan was revised and then approved
● (IR-2777) While posting an expenditure for a week with a certain number of "Exception" units, the number of "Units" cannot exceed the obligated "Exception" value (the user was permitted to enter a higher value before)
● (IR-2793) For each macro plan (refers to an approved plan at the start of the plan term), "Expenditure" option (view and/or post) is only available on the service menu of the final version of the approved plan for that plan term
● (IR-2790) Resolves an issue for the condition with the posted expenditure exceeding the obligated service amount (iRecord displayed the exceeded amount incorrectly)
● (IR-2789) "Please enter a valid rate" message appears when the user attempts to enter a value for the "Rate" field (while posting an Expenditure) higher than the maximum allowed rate for the selected service
● (IR-2609)
For certain participants with legacy plans and an inactive service provider,
resolves an issue with view/edit/stop service that resulted in the following
error "An error occurred while processing your request" (referred
to as the pink screen)
The user now views the inactive provider (disabled) and iRecord permits
edit of fields with the appropriate information
● (IR-2818) The grid on the Service Details report starts with the actual date of the start of service and ends with the actual date of the end of service (the grid makes the change from the week ranges to the actual dates of the start and end of service)
● (IR-2496) View plans in Approve-To-Inactive (AI) status on the "Plans" menu; these plans were earlier unavailable on the "Plans" menu
● (IR-2489) iRecord sends an e-mail alert to the Fiscal Intermediary (FI) on the approval of a plan, when one or more of the services within the Plan has an FI payment source
● (IR-1366) Resolves an issue of the status indicator not refreshing to the correct status after entering the participant's contact number (the status indicator showed red and the tooltip displayed that the participant's contact information was unavailable)
● (IR-2772) Resolves an issue on "Event-Load Management" (iRecord displayed an error when the SWAC clears the "State Approval" check box for a WAC and then clicks "Change State Approval Authorization" button)
● (IR-2535) Resolves an issue with "Caseload" and "Plan Status" reports for a few Support Coordination Supervisors (these "Dashboard" graphs were displaying blank)
● (IR-2748) Hover over the warning icon on "SC Agency Assignment" (with override option) displays the appropriate message "Information required for SC Agency Assignment" (the earlier message displayed "Information required to create Plan")
● (IR-1906)
Browser: IE
Resolves an issue with the inline pop-up controls
of the “Preferred Hospital” tile; hover over save or cancel button while
entering the preferred hospital expanded the text box
Known Issues
● (IR-2844) "Undo Changes" option for a deleted service does not restore the service (the service header continues to display "Marked for Deletion")
● (IR-2799) Discrepancies noted on the budget details of the "Plan Info" tile (the obligated amount is not consistent with the total cost of the various services)
● (IR-2446) View budget inconsistencies with the "Stop Service" option (stopping an active service results in an incorrect calculation of the total units and the budget details)
● IR-2823) "Plans" menu does not display a plan in RR status or a plan in SR2 from RR status for the FI, SFI or FI-VO role
● (IR-2870) "Time In" and Time Out" fields are unavailable when the user attempts to post an expenditure provided by a Self-Directed Employee (SDE) for a service on Interim
● (IR-2695)
Browser: Chrome
For legacy plans, the user cannot view the service details report
● (IR-2517)
iRecord seems unresponsive and the user has a prolonged wait period on
execution of a change in Plan status
Workaround
Please wait on execution of a change in Plan status
● (IR-2326) The "Plan Status" field on the “Change Plan Status” tile displays the inline pop-up controls for all user roles; this field must be disabled for user roles that cannot change the status
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized Service tile
Workaround
Maximize to view the "Service" menu options
● (IR-2801) The user cannot view the notes entered during reassignment of a participant to another agency
● (IR-2663) The "Waiver Program" list on "SC Agency Assignment" displays Interim for a participant with an active plan in one of the waiver programs (this is not an option for a participant already enrolled in a waiver program)
● (IR-1882)
Browser: Firefox
Clicking a Plan related line item on the “Alerts” tile displays the “Demographics”
screen briefly before loading the “Plans” screen
Browser: IE
Clicking a Plan related line item on the “Alerts” tile freezes the application
briefly before loading the “Plans” screen
Browser: Chrome
Clicking a Plan related line item on the “Alerts” tile exhibits an intermittent
freeze of the application before loading the “Plans” screen
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser recommended until these issues have been resolved
● Minor issues on "Search" tile with search and filter of participants
● (IR-2028)
Browser: Chrome
With display of “Case Assignment” confirmation dialog box (accessible via
the screen of the previous application), view screen layout issues
● (IR-2062) Inconsistent display with the double tile-width screen size
● (IR-2210) View progress bars on multiple tiles of a screen with update of an information, which is effected on the same tiles
● (IR-2245) Inconsistent display of close confirmation message with tile edits, when clicking outside the tile
● (IR-2416) Users with "DFD" or "CO" domain name at login do not have password management features
11/04/2015
This release includes bug fixes and introduces an override option for assigning participants to an SC agency.
Enhancements
● (IR-2748) iRecord provides the user (appropriate role) an override option to assign a participant to an SC Agency on Interim; this feature is applicable to participants without Medicaid and/or a diagnosis code
● (IR-2241) iRecord takes care of concurrent enrollment of a participant to a waiver program by separate users (iRecord displays the message "Enrollment is pending" for any other user simultaneously attempting to enroll a participant to a waiver program)
Fixes
● (IR-2769) While posting expenditure for a service that has exceeded the obligated amount, view an appropriate message (iRecord displayed an incorrect "Please enter valid number of Units" message before this fix)
● (IR-2768) "Post Expenditure" limits the "Description" and "Notes" fields to 500 characters
● (IR-2701) Resolves an issue with "Expenditure" available on the Service menu options for a plan in RV status ("Expenditure" is only available for an approved plan)
● (IR-2781) Resolves discrepancies with "Total Expenditure" on "Plan Budget Info" of the legacy screen (there were inaccurate expenditure information shown for a legacy plan)
● (IR-2726) Resolves an issue with an incorrect balance displayed for an expended service of a revised plan
● (IR-2623) Micro plans are generated in the correct waiver program while reassigning the participant to another SC Agency (earlier, the new micro plan transferred to Interim)
● (IR-2509) iRecord displays a progress bar on the "Change Plan Status" tile and disables all screen controls during a change in plan status
● (IR-2677) Resolves an issue with an incorrect "Waiver Enrollment Date" on the reports (the "Waiver Enrollment Date" displayed an incorrect date on the reports)
● (IR-2005) Resolves an issue with e-mails not forwarded to the concerned entities on plan approval
● (IR-2518) "Change Plan Status" allows the user to change the status from AI to RR for the appropriate role
● (IR-2762) Resolves the error "An error occurred while updating the entries. See the inner exceptions for details." that appeared for certain services during edit of "Exceptions"
● (IR-2724) Resolves an issue for participants with a Support Coordinator showing the same person as the Support Coordination Supervisor
● (IR-1806) Resolves an issue with initial assignment of a participant to an agency displaying an incorrect reassignment message
● (IR-2645) "Event-Load Report" details are now available for the appropriate role
● (IR-0901) Resolves inconsistencies with the "Late Event-Load Report" available on the Dashboard for the appropriate role
● (IR-1366) Resolves the issue of an incorrect "Medicaid end date" on the "Participant" tile status indicator (there were instances of iRecord displaying the "Medicaid end date" based on an alternate "Medicaid ID")
● (IR-2119) Resolves an issue to display the "Medicaid Type" accurately on the search results grid for a few participants
● (IR-2760) Assigning or reassigning an agency to a SWAC sends out an e-mail alert to the SWAC with the assigned agency information (an e-mail alert was sent out earlier without the assigned agency included)
● (IR-2783) Resolves an issue uploading files with the PDF (uppercase) file extension
● (IR-2533) Resolves an issue with iRecord resizing the uploaded photograph or avatar to display a skewed image
Known Issues
● (IR-2446) View budget inconsistencies with the "Stop Service" option (stopping an active service results in an incorrect calculation of the total units and the budget details)
● (IR-2779) For revised services with a service end date edit to the future, iRecord resets the service end date
● (IR-2749) For a legacy plan, "Post Expenditure" option unavailable for an approved service
● (IR-2695)
Browser: Chrome
For legacy plans, the user cannot view the service details report
● (IR-2517)
iRecord seems unresponsive and the user has a prolonged wait period on
execution of a change in Plan status
Workaround
Please wait on execution of a change in Plan status
● (IR-2326) The "Plan Status" field on the “Change Plan Status” tile displays the inline pop-up controls for all user roles; this field must be disabled for user roles that cannot change the status
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized Service tile
Workaround
Maximize to view the "Service" menu options
● (IR-2588) "Review PCPT" button, check box and icon on the "Document Review" tile are unavailable for Plans in SR1, SR2 and AI status (the aforementioned are available for these Plan statuses)
● (IR-2754) "Review Assessment" icon on the "Document Review" tile displays without an existing Assessment document
● (IR-2801) The user (appropriate role) cannot view the notes entered on reassignment of a participant to another agency
● (IR-2748) "SC Agency Assignment" for a participant without Medicaid and/or diagnosis code displays an incorrect "Information required to create plan" message on the warning icon (hover over the warning icon displays an incorrect message)
● (IR-2663) The "Waiver Program" list on "SC Agency Assignment" displays Interim for a participant with an active plan in one of the waiver programs (this is not an option for a participant already enrolled in a waiver program)
● (IR-1882)
Browser: Firefox
Clicking a Plan related line item on the “Alerts” tile displays the “Demographics”
screen briefly before loading the “Plans” screen
Browser: IE
Clicking a Plan related line item on the “Alerts” tile freezes the application
briefly before loading the “Plans” screen
Browser: Chrome
Clicking a Plan related line item on the “Alerts” tile exhibits an intermittent
freeze of the application before loading the “Plans” screen
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● (IR-2535) "Caseload" and "Plan Status" reports on the Dashboard do not show any data for a few Support Coordination Supervisors
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser recommended until these issues have been resolved
● Multiple issues on "Search" tile with search and filter of participants
● "Waiver Program" on the search results grid displays "CCW Legacy" or "Legacy" with certain participants on "Interim"
● (IR-1906)
Browser: IE
On the “Preferred Hospital” tile, hover on save or cancel icon buttons
expands the inline pop-up controls box
● (IR-2028)
Browser: Chrome
With display of “Case Assignment” confirmation dialog box (accessible via
the screen of the previous application), view screen layout issues
● (IR-2062) Inconsistent display with the double tile-width screen size
● (IR-2210) View progress bars on multiple tiles of a screen with update of an information, which is effected on the same tiles
● (IR-2245) Inconsistent display of close confirmation message with tile edits, when clicking outside the tile
● (IR-2416) Users with "DFD" or "CO" domain name at login do not have password management features
● (IR-2503)
On the "Event-Load Management" screen, iRecord displays an error
with edit of any details and then clicking the "Clear" button
Workaround
Do not click the "Clear" button; select and edit the field
10/21/2015
Today, we are happy to announce a major update on iRecord. As part of this rollout, there are many new features introduced and numerous issues resolved.
We would like to draw attention to the updated list for "Industry Type" with addition or edit of "Employment History" details. Support Coordinators are advised to review the employment details of their participants. Also, the participant names must be reviewed to record the name in the correct format (see below).
Enhancements
● "Expenditure" is available from the service menu options of an approved service with an FI (Fiscal Intermediary) payment source (approved services in the future or starting on the current date does not have the "Expenditure" option)
● Redesigned "Documents" module to manage the participant's relevant documents
● (IR-2573) Introduces the "Change FI Status" tile on this version of iRecord (available for the appropriate role on the "Actions" tab)
● (IR-1986)
New layout for "Employment History" and an updated list for
the "Industry Type"
Note: Support Coordinators are
advised to review the employment details of the participant
● "Name"
tile permits pascal case formatting (to include names such as McDonald,
DuPont and MacArthur)
Note: Support Coordinators must
review the participant names so that they are recorded in the correct
format on iRecord
● (IR-2715)
Updated the conditions on the "Change Plan Status" tile when
the "Program" is Interim
The user is permitted to change the status of the plan (and status indicator
displays green) for the following conditions:
• Medicaid ID and Medicaid Type information are unavailable
• Medicaid eligibility end date is earlier than the current date
• Primary Diagnosis Code information is unavailable
● (IR-2118) "Medicaid ID" is available on the search results grid for the appropriate role
● (IR-2119) "Medicaid Type (or PSC - Program Status Code)" of the participant is available on the search results grid for the appropriate role
● (IR-1221) “Medicaid Eligibility” information (Yes or No) is available on the search results grid for the appropriate role
● (IR-2547) For a participant with an unassigned SC or SCS, change in plan status sends an e-mail to the agency
● (IR-2545) "Document Review" tile updates the conditions to display the warning icon
● (IR-2667) For an exception week identical to the average, it is no longer displayed in the "Exceptions" section
● (IR-2651) View the error message "Network connectivity issue. Please try again soon." when the user attempts a login without network connection
● (IR-2619) On the "Birth Info" tile, iRecord does not allow you to add or modify "NJ Resident Since" to a date earlier than the "Date of Birth"
● (IR-2684) On iRecord, NJISP is now linked to the associated plan
● (IR-1860) The tile headers are aligned to the center
Fixes
● (IR-2634) Resolves an issue with the "Plan Budget Info" section on the "Plan Summary" tab of a legacy Plan (accessible via the legacy Plan screen) displaying incorrect details with delete of an Outcome or Service
● (IR-2683)
Resolves an issue with viewing NJISP documents on the IE
(Internet Explorer) browser
Resolves an issue with iRecord displaying multiple NJISP documents for
a legacy plan (iRecord displayed all NJISP documents uploaded from the
legacy screen associated to a Plan ID; any subsequent NJISP document associated
to a Plan ID must overwrite the existing NJISP)
Resolves an issue with the "View NJISP" button not showing on
legacy screens (for a participant with an uploaded NJISP)
● (IR-2435) Resolves an issue with the "Quick Search" feature, which resulted in an error when the user entered a query and pressed "Enter" before iRecord displays the autocomplete results
● (IR-2727) Resolves an issue with "Quick Search" and "Contact Us" pop-up tiles closing while pressing the "Esc" key (iRecord was not supposed to close these tiles)
● (IR-2694) : Resolves an issue with the addition of a service provided by a Self-Directed Employee (the "Service Provider" and "Self-Directed Employee" fields were unavailable with a return to the "Service" section and a change in the "Payment Source")
● (IR-2654 & IR-2048) Resolves an issue with an incorrect status indicator on the "Participant" tile even after the participant has enrolled in a waiver program
● (IR-2669) Resolves an issue of the participant being unavailable on the "Send Plan To" drop-down list of the "Send Plan" tile
● (IR-2690) Resolves an issue with the "Rate" field on "Employment History" (an error while entering decimal values)
● (IR-2734) Resolves an issue with the user unable to select the dates for "HIPAA" and "Legal Guardian" on the "Contact Attributes" tile with the selection of the contact from "Contacts" (the tile that displays the emergency contacts) on left navigation
● (IR-2676) Resolves an issue on "Contact Attributes" tile with selection of a contact from the "Contacts" tile (discrepancy with the contact attributes)
● (IR-2666) Resolves an issue with keyboard navigation (navigating using the "Tab" key)
● (IR-2541) iRecord deletes the participant agreement file (AGRMT) when the user aborts enrollment from the waiver program
● (IR-2534) Resolves an issue with enrollment and abort notes not showing on "Notes"
● (IR-2627) The camera icon for the picture on the "Name" tile is disabled for SC-VO, FI-VO, VO, VO-TS
● (IR-2587) Resolves an issue with the "Review Assessment" icon on the "Document Review" tile (this needs to be enabled for all plan statuses)
● (IR-2355) Resolves an issue with "SC Agency Assignment" for a participant from Interim to CCW
● (IR-1456) Resolves an issue with the e-mail alert on successful agency assignment or reassignment (an email alert is sent to the participant and SC agency on assignment; an email alert is also sent to the previous SC agency on reassignment)
● (IR-2646) Resolves an issue with system generated notes not appended to the notes on SC Agency Assignment
● (IR-2647) Resolves an issue with the SC Agency Assignment notes, which must display the name and e-mail address with initial assignment to an SC agency
● (IR-2678) Resolves an issue with the plan status change from RV to W on agency reassignment
● (IR-2698) Resolves an issue with the "Service Detail Report" displaying the available ICD codes
● (IR-2731) Resolves an issue with text overlapping on the "Plan History" options available from the "Plans" menu
Known Issues
● (IR-2769) View an incorrect message "Please enter valid number of Units" while posting expenditure for a service that has exceeded the obligated amount
● (IR-2518) Unable to change the status of a Plan from AI to RR
● (IR-2623) Micro plans are not generated in the correct waiver program with reassignment of an SC Agency for a plan in CCW or Supports Program
● (IR-2762) Editing exceptions for a few participant displays the error "An error occurred while updating the entries. See the inner exceptions for details."
● (IR-2446) With the "Stop Service" option, the allocated budget does not display accurately on the "Outcomes" and "Service" tiles
● (IR-2517)
iRecord seems unresponsive and the user has a prolonged wait period on
execution of a change in Plan status
Workaround
Please wait on execution of a change in Plan status
● (IR-2326) The "Plan Status" field on the “Change Plan Status” tile displays the inline pop-up controls for all user roles; this field must be disabled for user roles that cannot change the status
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized Service tile
Workaround
Maximize to view the "Service" menu options
● (IR-2509)
The user is supposed to view a progress bar on the "Change Plan Status"
tile or the legacy screen with execution of a change in plan status; the
controls also must be disabled at this time
Workaround
Please wait on execution of a change in plan status
● (IR-2588) "Review PCPT" button, check box and icon on the "Document Review" tile are unavailable for Plans in SR1, SR2 and AI status (the aforementioned are available for these Plan statuses)
● (IR-2754) "Review Assessment" icon on the "Document Review" tile displays without an existing Assessment document
● (IR-1806) Assigning a participant to an agency for the very first time displays an incorrect reassignment message
● (IR-2663) The "Waiver Program" list on "SC Agency Assignment" displays Interim for a participant with an active plan in one of the waiver programs (this is not an option for a participant already enrolled in a waiver program)
● (IR-1882)
Browser: Firefox
Clicking a Plan related line item on the “Alerts” tile displays the “Demographics”
screen briefly before loading the “Plans” screen
Browser: IE
Clicking a Plan related line item on the “Alerts” tile freezes the application
briefly before loading the “Plans” screen
Browser: Chrome
Clicking a Plan related line item on the “Alerts” tile exhibits an intermittent
freeze of the application before loading the “Plans” screen
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● (IR-2535) "Caseload" and "Plan Status" reports on the Dashboard do not show any data for a few Support Coordination Supervisors
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser recommended until these issues have been resolved
● Multiple issues on "Search" tile with search and filter of participants
● "Waiver Program" on the search results grid displays "CCW Legacy" or "Legacy" with certain participants on "Interim"
● (IR-1906)
Browser: IE
On the “Preferred Hospital” tile, hover on save or cancel icon buttons
expands the inline pop-up controls box
● (IR-2028)
Browser: Chrome
With display of “Case Assignment” confirmation dialog box (accessible via
the screen of the previous application), view screen layout issues
● (IR-2062) Inconsistent display with the double tile-width screen size
● (IR-2210) View progress bars on multiple tiles of a screen with update of an information, which is effected on the same tiles
● (IR-2245) Inconsistent display of close confirmation message with tile edits, when clicking outside the tile
● (IR-2503)
On the "Event-Load Management" screen, iRecord displays an error
with edit of any details and then clicking the "Clear" button
Workaround
Do not click the "Clear" button; select and edit the field
● (IR-2533) iRecord resizes the participant picture and this results in a skewed image
10/01/2015
This release includes enhancements and bug fixes that contain improvements to the interface for the benefit of the user.
Enhancements
● (IR-2569) "Change Plan Status" tile header now displays the "Plan ID" of the selected Plan
● (IR-2096) With keyboard navigation, iRecord accepts the value within the "Wage" field on "Employment Information" from left to right (i.e. the value before the decimal point)
● (IR-2462) The "Other" option is available with the "Type of Need" drop-down list on addition of a "New Self-Care Need"
● (IR-2486) "Documents" replaces "Upload Documents" on the "Main Toolbar"
● (IR-2461) Autocomplete feature for the preferred hospital lists the hospitals that contain the characters entered within the box
Fixes
● (IR-2644) Resolves an issue with the user unable to view the "Procedure Code" within the "Procedure" drop-down list on addition of a Service/Outcome (observed with "Day Habilitation" and a certain provider)
● (IR-2635) Resolves the issue of the "Current Plan Info" tile displaying a red status indicator and the "Plan Overdue" condition for a few participants with an approved Plan (the status indicator now correctly displays green); this appeared to be the case for participants with approved legacy Plans (accessible via the legacy Plan screen)
● (IR-2621) The change of Plan status note appends the system-generated message "Plan Status changed to <status>" to the note entered by the user
● (IR-2382) Resolves an issue with the selection of an entity from the "Send Plan To" drop-down list on the "Send Plan" tile displaying an entirely different entity within the box in certain unique cases (this was due to the two entities sharing the same e-mail ID)
● (IR-2587) Resolves an issue with the "Review Assessment" icon on the "Document Review" tile being unavailable for Plan statuses other than W
● (IR-2504) Resolves an issue with the provider information not displaying accurately for certain providers, when clicking the provider within the "Service" on "Plans" tab
● (IR-1400) Removing the zoom feature on "Approved Plans" report due to the "Reset zoom" action not working on iRecord
● (IR-2565) View the "Notes" entered on addition of a record to the "Mobility/Adaptive Equipment" tile on the "Notes" screen grid (this was earlier unavailable immediately after entering the Notes)
● (IR-2625) The phone number on the "Support Coordination" tile displays 4 digit extensions
Known Issues
● (IR-2634) "Plan Budget Info" section on the "Plan Summary" tab of a legacy Plan (accessible via the legacy Plan screen) displays incorrect details with delete of an Outcome or Service
● (IR-2518) Unable to change the status of a Plan from AI to RR
● (IR-2589) "Review Assessment" and "Review PCPT" buttons on the "Document Review" tile is available for a Plan in RR status
● (IR-2588) "Review PCPT" button, check box and icon on the "Document Review" tile are unavailable for Plans in SR1, SR2 and AI status (the aforementioned are available for these Plan statuses)
● (IR-2446) With the "Stop Service" option, the allocated budget does not display accurately on the "Outcomes" and "Service" tiles
● (IR-2517)
iRecord seems unresponsive and the user has a prolonged wait period on
execution of a change in Plan status
Workaround
Please wait on execution of a change in Plan status
● (IR-2442) For certain agencies, the counties that they serve are not displaying accurately
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized Service tile
Workaround
Maximize to view the "Service" menu options
● (IR-2326) The "Plan Status" field on the “Change Plan Status” tile displays the inline pop-up controls for all user roles; this field must be unavailable for user roles that cannot change the status
● (IR-1882)
Browser: Firefox
Clicking a Plan related line item on the “Alerts” tile displays the “Demographics”
screen briefly before loading the “Plans” screen
Browser: IE
Clicking a Plan related line item on the “Alerts” tile freezes the application
briefly before loading the “Plans” screen
Browser: Chrome
Clicking a Plan related line item on the “Alerts” tile exhibits an intermittent
freeze of the application before loading the “Plans” screen
● (IR-2275)
Browser: IE
Alignment of the "Plans" screen changes while browsing between
the Plan versions and between different Outcomes on a Plan
Workaround
Refresh screen to correct alignment
● (IR-2509)
The user is supposed to view a progress bar on the "Change Plan Status"
tile or the legacy screen with execution of a change in Plan status; the
controls also must be disabled at this time
Workaround
Please wait on execution of a change in Plan status
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● (IR-2535) "Caseload" and "Plan Status" reports on the Dashboard do not show any data for a few Support Coordination Supervisors
● (IR-2048) The status indicator on the "Participant" tile displays an incorrect condition "Participant has not been enrolled in a program" for certain participants (this condition must not show for participant already enrolled in a program)
● (IR-2534) With enrollment and then abort of a participant to a Program, iRecord does not display the notes associated with these events
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser recommended until these issues have been resolved
● Issue persists with document upload on legacy screens
● Multiple issues on "Search" tile with search and filter of participants
● (IR-1221) “Medicaid Eligibility” on the search results grid displays incorrectly
● "Waiver Program" on the search results grid displays "CCW Legacy" or "Legacy" with certain participants on "Interim"
● (IR-2435)
"Quick Search" displays an error with the user hitting "Enter"
before the display of the autocomplete
drop-down list with a partial DDD ID
Workaround
Please wait for the autocomplete list
before pressing "Enter"
● (IR-2566) "Due-List" and "Alerts" exhibit inconsistencies with the SWAC and WAC user roles
● (IR-1906)
Browser: IE
On the “Preferred Hospital” tile, hover on save or cancel icon buttons
expands the inline pop-up controls box
● (IR-2028)
Browser: Chrome
With display of “Case Assignment” confirmation dialog box (accessible via
the screen of the previous application), view screen layout issues
● (IR-2062) Inconsistent display with the double tile-width screen size
● (IR-2210) View progress bars on multiple tiles of a screen with update of an information, which is effected on the same tiles
● (IR-2245) Inconsistent display of close confirmation message with tile edits, when clicking outside the tile
● (IR-2382) With selection of an entity from the "Send Plan To" drop-down list on the "Send Plan" tile, there is an inconsistency with the selection and the entity displayed within the box in certain unique cases (this is due to the two entities sharing the same e-mail ID)
● (IR-2503)
On the "Event-Load Management" screen, iRecord displays an error
with edit of any details and then clicking the "Clear" button
Workaround
Do not click the "Clear" button; select and edit the field
● (IR-2533) iRecord resizes the participant picture and this results in a skewed image
09/24/2015
This release includes enhancements and bug fixes, which comprise sending secure e-mails with an approved Plan and a Due-List tile update for SWAC and WAC user roles.
Enhancements
● (IR-1759) The status indicator on "Change Plan Status" tile displays the "Budget is over obligated" condition for a Plan in Revision and the obligated budget greater than the allocated budget
● (IR-2005) The concerned service providers (FI, Medicaid or Contract payment source) receive secure e-mails on Plan approval with the following attachments:
• NJISP (medication information included, if approved for the provider)
• PCPT (not attached for a provider that do not have permission to view this information)
• Service Detail Report
● On Plan approval, the participant receives a secure e-mail with the NJISP attached
● (IR-2511) iRecord now informs the user of a failed SC agency assignment
● (IR-2466) For a Plan with "State Review" and "Long Review" alerts, the "Alerts" tile only displays the "State Review" alert (this was earlier displayed as two separate line items)
Fixes
● (IR-2624) Resolves an issue with missing outcomes and an "Internal Server Error" message shown while accessing the Plan for a few participants
● (IR-2566) Updates the "Due-List" tile for SWAC and WAC user roles; the update fixes the following:
• Assign a WAC to a SWAC
• (IR-1918) Assign an agency to a SWAC
• (IR-2631) On deactivation of a WAC, the line items transfer to the SWAC due-list
● (IR-2641) With enrollment of a participant in the Supports Program from Interim, resolves the issue of the change in Plan status of the Plan in Interim appearing for the Plan in the Supports Program
● (IR-2618) "Date of Birth" on the search results grid now displays the month correctly (it was earlier showing the numerical format of the month reduced by 1)
● (IR-2576) "Last Monthly Contact" on the search results grid displays the month correctly; as reported above for "Date of Birth"
● (IR-2577) "Last Assessment Date" on the search results grid now displays the correct date (this detail was inaccurate earlier)
● (IR-2325) "Medicaid End Date" tooltip does not display the time any more with the end date
● (IR-2591) Resolves an issue that cleared the "Emergency Contact" check box with edit and save of an emergency contact's name
● (IR-2615) Registration of a new user by the SCS does now displays SC-VO within the "Explain Role" drop-down list
Known Issues
● (IR-2644) The "Procedure" drop-down list with addition of a Service/Outcome does not display the "Procedure Code" in certain isolated conditions (this has been observed with "Day Habilitation" and a certain provider)
● (IR-2635) "Current Plan Info" tile displays a red status indicator for a few participants with an approved Plan; this appears to be the case for participants with approved legacy Plans (accessible via the legacy Plan screen)
● (IR-2634) "Plan Budget Info" section on the "Plan Summary" tab of a legacy Plan (accessible via the legacy Plan screen) displays incorrect details with delete of an Outcome or Service
● (IR-2518) Unable to change the status of a Plan from AI to RR
● (IR-2589) "Review Assessment" and "Review PCPT" buttons on the "Document Review" tile is available for a Plan in RR status
● (IR-2587) "Review Assessment" icon on the "Document Review" tile is unavailable for all Plan status other than W (this icon is available for all Plan status)
● (IR-2588) "Review PCPT" button, check box and icon on the "Document Review" tile are unavailable for Plans in SR1, SR2 and AI status (the aforementioned are available for these Plan statuses)
● (IR-2446) With the "Stop Service" option, the allocated budget does not display accurately on the "Outcomes" and "Service" tiles
● (IR-2517)
iRecord seems unresponsive and the user has a prolonged wait period on
execution of a change in Plan status
Workaround
Please wait on execution of a change in Plan status
● (IR-2442) For certain agencies, the counties that they serve are not displaying accurately
● (IR-2504) For select providers, the provider details are unavailable with provider selection from a Service on the "Plans" tab
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized Service tile
Workaround
Maximize to view the "Service" menu options
● (IR-2326) The "Plan Status" field on the “Change Plan Status” tile displays the inline pop-up controls for all user roles; this field must be unavailable for user roles that cannot change the status
● (IR-1882)
Browser: Firefox
Clicking a Plan related line item on the “Alerts” tile displays the “Demographics”
screen briefly before loading the “Plans” screen
Browser: IE
Clicking a Plan related line item on the “Alerts” tile freezes the application
briefly before loading the “Plans” screen
Browser: Chrome
Clicking a Plan related line item on the “Alerts” tile exhibits an intermittent
freeze of the application before loading the “Plans” screen
● (IR-2275)
Browser: IE
Alignment of the "Plans" screen changes while browsing between
the Plan versions and between different Outcomes on a Plan
Workaround
Refresh screen to correct alignment
● (IR-2509)
The user is supposed to view a progress bar on the "Change Plan Status"
tile or the legacy screen with execution of a change in Plan status; the
controls also must be disabled at this time
Workaround
Please wait on execution of a change in Plan status
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● (IR-2535) "Caseload" and "Plan Status" reports on the Dashboard do not show any data for a few Support Coordination Supervisors
● (IR-2565)
The "Notes" entered on addition of a record to the "Mobility/Adaptive
Equipment" tile does not immediately display on the "Notes"
screen grid
Workaround
Refresh the screen to view the entered notes on the grid
● (IR-2621) The note for change of Plan status does not display the system-generated message "Plan Status changed to <status>"
● (IR-2048) The status indicator on the "Participant" tile displays an incorrect condition "Participant has not been enrolled in a program" for certain participants (this condition must not show for participant already enrolled in a program)
● (IR-2534) With enrollment and then abort of a participant to a Program, iRecord does not display the notes associated with these events
● Internet
Explorer and Mozilla Firefox
have minor issues with reports through the application
Workaround
Chrome browser recommended until these issues have been resolved
● Issue persists with document upload on legacy screens
● Multiple issues on "Search" tile with search and filter of participants
● (IR-1221) “Medicaid Eligibility” on the search results grid displays incorrectly
● "Waiver Program" on the search results grid displays "CCW Legacy" or "Legacy" with certain participants on "Interim"
● (IR-2435)
"Quick Search" displays an error with the user hitting "Enter"
before the display of the autocomplete
drop-down list with a partial DDD ID
Workaround
Please wait for the autocomplete list
before pressing "Enter"
● (IR-2566) "Due-List" and "Alerts" exhibit inconsistencies with the SWAC and WAC user roles
● (IR-1906)
Browser: IE
On the “Preferred Hospital” tile, hover on save or cancel icon buttons
expands the inline pop-up controls box
● (IR-2028)
Browser: Chrome
With display of “Case Assignment” confirmation dialog box (accessible via
the screen of the previous application), view screen layout issues
● (IR-2062) Inconsistent display with the double tile-width screen size
● (IR-2210) View progress bars on multiple tiles of a screen with update of an information, which is effected on the same tiles
● (IR-2382) With selection of an entity from the "Send Plan To" drop-down list on the "Send Plan" tile, there is an inconsistency with the selection and the entity shown in the box with certain unique cases (this is due to the two entities sharing the same e-mail ID)
● (IR-2245) Inconsistent display of close confirmation message with tile edits, when clicking outside the tile
● (IR-2382) With selection of an entity from the "Send Plan To" drop-down list on the "Send Plan" tile, there is an inconsistency with the selection and the entity displayed within the box in certain unique cases (this is due to the two entities sharing the same e-mail ID)
● (IR-2503)
On the "Event-Load Management" screen, iRecord displays an error
with edit of any details and then clicking the "Clear" button
Workaround
Do not click the "Clear" button; select and edit the field
● (IR-2533) iRecord resizes the participant picture and this results in a skewed image
Omissions
This section deals with certain known issues that has been resolved over the course of the previous patches and not included as a fix in any of the previous versions of the patch notes.
● (IR-2331) Resolves the issue of unavailable participants on "Search" for the SWAC user role (the SWAC user role has access to all participants on iRecord)
● (IR-2493) Resolves the issue of upload of new NJISP in the PDF file format on the legacy screen for a participant with an existing NJISP
09/10/2015
This release includes bug fixes and an interface enhancement to the "Actions" tab for a better user experience.
Enhancement
● The tiles on the "Actions" tab has been re-arranged for an improved user experience
Fixes
● Resolves an issue with the SC/SCS "Due-List" that were not displaying Plans which were due for annual renewal
● (IR-2607) Resolves an issue with the warning icon on "Plan Signature" tile being enabled even after upload of the NJISP document (iRecord took the uploaded NJISP document as the PCPT document); the resolution of this issue also fixes the uploaded NJISP document displaying as PCPT on iRecord
● (IR-2546) With display of the warning icon on the "Document Review" tile, the "Change Plan Status" status indicator intermittently displays green (this should actually display red)
● (IR-2302) For a Plan in AI status, "Plan History" on the "Plans" menu displays the correct term (the Plan term earlier displayed the current date as the effective date of the Plan)
● (IR-2277) The “Current Plan Info” tile status indicator now provides an appropriate representation for the Plan status (the status indicator was earlier displaying incorrectly)
● (IR-2610) For an Interim participant with the most recent assessment performed before 5 years, the "Assessments" status indicator displays yellow instead of red (this allows the user to change the status of a Plan for this participant)
● (IR-2606) Resolves the issue of Support Coordinators being unable to view the Assessment scores of a few participants on the legacy "Assessments" tab
● (IR-2582) Budget related columns on search results grid displays the amount with two decimal places included in the format
● (IR-2581)
"Current Plan ID" and "Active Plan ID" columns on
search results grid now displays Plans in the correct format
(Example: The ID now displays in the correct format of 1.00, which was
earlier showing as 1)
● (IR-2579) Resolves an issue with the "Status" column on search results grid displaying the date with certain status conditions (the date was not to be shown)
● (IR-1400) Future date does not display on the "Approved Plans" report, available on the Dashboard for FI, SFI and FI-VO user roles
● (IR-2037) Resolves the issue of inconsistent timings for the various tooltips that appear on hover over the reports on the Dashboard
● (IR-2495) iRecord now forwards a confirmation e-mail to the concerned entities with registration of a new user by the SFI
Known Issues
● (IR-2518) Unable to change the status of a Plan from AI to RR
● (IR-2589) "Review Assessment" and "Review PCPT" buttons on the "Document Review" tile is available for a Plan in RR status
● (IR-2587) "Review Assessment" icon on the "Document Review" tile is unavailable for all Plan status other than W (this icon is available for all Plan status)
● (IR-2588) "Review PCPT" button, check box and icon on the "Document Review" tile are unavailable for Plans in SR1, SR2 and AI status (the aforementioned are available for these Plan statuses)
● (IR-2446) With the "Stop Service" option, the allocated budget does not display accurately on the "Outcomes" and "Service" tiles
● (IR-2517)
iRecord seems unresponsive and the user has a prolonged wait period on
execution of a change in Plan status
Workaround
Please wait on execution of a change in Plan status
● (IR-2493) Unable to upload a new NJISP document in the pdf file format on the legacy screen with an already existing NJISP document in the pdf format
● (IR-2442) For certain agencies, the counties that they serve are not displaying accurately
● (IR-2504) For select providers, the provider details are unavailable with provider selection from a Service on the "Plans" tab
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized Service tile
Workaround
Maximize to view the "Service" menu options
● (IR-2326) The "Plan Status" field on the “Change Plan Status” tile displays the inline pop-up controls for all user roles; this field must be unavailable for user roles that cannot change the status
● (IR-1882)
Browser: Firefox
Clicking a Plan related line item on the “Alerts” tile displays the “Demographics”
screen briefly before loading the “Plans” screen
Browser: IE
Clicking a Plan related line item on the “Alerts” tile freezes the application
briefly before loading the “Plans” screen
Browser: Chrome
Clicking a Plan related line item on the “Alerts” tile exhibits an intermittent
freeze of the application before loading the “Plans” screen
● (IR-2275)
Browser: IE
Alignment of the "Plans" screen changes while browsing between
the Plan versions and between different Outcomes on a Plan
Workaround
Refresh screen to correct alignment
● (IR-2509)
The user is supposed to view a progress bar on the "Change Plan Status"
tile or the legacy screen with execution of a change in Plan status; the
controls also must be disabled at this time
Workaround
Please wait on execution of a change in Plan status
● (IR-1774)
"Planning Team" tile on the "Actions" tab allows duplicate
entries
Workaround
The user must ensure that entities are not duplicated within the tile
● (IR-2535) "Caseload" and "Plan Status" reports on the Dashboard do not show any data for a few Support Coordination Supervisors
● (IR-2565)
The "Notes" entered on addition of a record to the "Mobility/Adaptive
Equipment" tile does not immediately display on the "Notes"
screen grid
Workaround
Refresh the screen to view the entered notes on the grid
● (IR-2534) With enrollment and then abort of a participant to a Program, iRecord does not display the notes associated with these events
● Internet
Explorer and Mozilla Firefox
have certain issues with reports through the application
Workaround
Chrome browser recommended until these issues have been resolved
● Issue persists with document upload on legacy screens
● Multiple issues on "Search" tile with search and filter of participants
● (IR-1221) “Medicaid Eligibility” on the search results grid displays incorrectly
● "Waiver Program" on the search results grid displays "CCW Legacy" or "Legacy" with certain participants on "Interim"
● (IR-2331) Few participants are unavailable on "Search" with the SWAC user role
● (IR-2435)
"Quick Search" displays an error with the user hitting "Enter"
before the display of the autocomplete
drop-down list with a partial DDD ID
Workaround
Please wait for the autocomplete list
before pressing "Enter"
● (IR-2566) "Due-List" and "Alerts" exhibit inconsistencies with the SWAC and WAC user roles
● (IR-2591)
For an emergency contact, edit and save of the contact's name clears the
"Emergency Contact" check box
Workaround
Refresh the screen and view the selection of the check box
● (IR-1906)
Browser: IE
On the “Preferred Hospital” tile, hover on save or cancel icon buttons
expands the inline pop-up controls box
● (IR-1918) Unable to access the option to assign an agency to a SWAC by another SWAC
● (IR-2028)
Browser: Chrome
With display of “Case Assignment” confirmation dialog box (accessible via
the screen of the previous application), view screen layout issues
● (IR-2062) Inconsistent display with the double tile-width screen size
● (IR-2210) View progress bars on multiple tiles of a screen with update of an information, which is effected on the same tiles
● (IR-2382) With selection of an entity from the "Send Plan To" drop-down list on the "Send Plan" tile, there is an inconsistency with the selection and the entity shown in the box with certain unique cases (this is due to the two entities sharing the same e-mail ID)
● (IR-2245) Inconsistent display of close confirmation message with tile edits, when clicking outside the tile
● (IR-2382) With selection of an entity from the "Send Plan To" drop-down list on the "Send Plan" tile, there is an inconsistency with the selection and the entity displayed within the box in certain unique cases (this is due to the two entities sharing the same e-mail ID)
● (IR-2503)
On the "Event-Load Management" screen, iRecord displays an error
with edit of any details and then clicking the "Clear" button
Workaround
Do not click the "Clear" button; select and edit the field
● (IR-2615) Registration of a new user by the SCS does not display the SC-VO for the "Explain Role" drop-down list
● (IR-2533) iRecord resizes the participant picture and this results in a skewed image
09/03/2015
This release includes multiple bug fixes and a few enhancements.
Enhancements
● "Approved Plans" report now available on the Dashboard for FI, SFI and FI-VO roles
● (IR-2570) "Plan ID" column added to the "Alerts" tile for SC, SCS, FI and SFI
● (IR-1766) Hover over the "Program" on "Participant" tile to view the last enrollment date of the participant
● "Plan Status" and "Contact Us" information added to the User Guide
Fixes
● (IR-2544) Resolves an issue with the edit of "Rate" on addition of a Service (the "Rate" displayed "0" and the field was unavailable with the selection of "Medicaid" for "Payment Source" and a procedure that does not have an existing rate)
● (IR-2460) Resolves an issue with the user unable to edit the "Rate" field with addition of "PERS" or "Supported Employment" Service
● (IR-2508) iRecord generates a new macro Plan for a participant reassigned to another SC Agency with an existing Plan in AI status
● (IR-2525) For Service addition of a Plan set in the future, the "Start Date" defaults to the Plan start date (the user is permitted to modify beyond the Plan start date)
● (IR-2321) Resolves an issue with the user unable to change the status of a Plan from the legacy screen after enrollment into the Supports Program (iRecord now permits the change from the legacy screen after enrollment into the Supports Program)
● (IR-2527) For a Plan in W or RV status, multiple uploads of NJISP displays only the most recently uploaded NJISP (iRecord was earlier displaying all the uploaded NJISPs)
● (IR-2514) The "Plan ID" is now displayed for the NJISP version number on "Upload Documents" with upload of NJISP from the "Plan Signature" tile
● (IR-2526) The version number for an uploaded PCPT now displays in the correct sequential order on "Upload Documents"
● (IR-2583) Resolves an issue with the "Case Load Management" screen that was not displaying the complete list of SC/SCS within the Agency
Known Issues
● (IR-2518) Unable to change the status of a Plan from AI to RR
● (IR-2446) With the "Stop Service" option, the allocated budget does not display accurately on the "Outcomes" and "Service" tiles
● (IR-2546) With display of the warning icon on the "Document Review" tile, the "Change Plan Status" status indicator intermittently displays green (this should actually display red)
● (IR-2517)
iRecord seems unresponsive and the user has a prolonged wait period on
execution of a change in Plan status
Workaround
Please wait on execution of a change in Plan status
● (IR-2493) Unable to upload a new NJISP document in the pdf file format on the legacy screen with an already existing NJISP document in the pdf format
● (IR-2442) For certain agencies, the counties that they serve are not displaying accurately
● (IR-2504) For select providers, the provider details are unavailable with provider selection from a Service on the "Plans" tab
● (IR-2277) Status indicator on “Current Plan Info” tile on left navigation does not display green for an Approved Plan
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized Service tile
Workaround
Maximize to view the "Service" menu options
● (IR-2326) The "Plan Status" field on the “Change Plan Status” tile displays the inline pop-up controls for all user roles; this field must be unavailable for user roles that cannot change the status
● (IR-1882)
Browser: Firefox
Clicking a Plan related line item on the “Alerts” tile displays the “Demographics”
screen briefly before loading the “Plans” screen
Browser: IE
Clicking a Plan related line item on the “Alerts” tile freezes the application
briefly before loading the “Plans” screen
Browser: Chrome
Clicking a Plan related line item on the “Alerts” tile exhibits an intermittent
freeze of the application before loading the “Plans” screen
● (IR-2275)
Browser: IE
Alignment of the "Plans" screen changes while browsing between
the Plan versions and between different Outcomes on a Plan
Workaround
Refresh screen to correct alignment
● (IR-2509)
The user is supposed to view a progress bar on the "Change Plan Status"
tile or the legacy screen with execution of a change in Plan status; the
controls also must be disabled at this time
Workaround
Please wait on execution of a change in Plan status
● (IR-2562) Unable to assign participants to certain Support Coordinators from "Case Load Management"
● (IR-1400) Future date is currently showing on the "Approved Plans" report, available on the Dashboard for FI, SFI and FI-VO
● (IR-2535) "Caseload" and "Plan Status" reports on the Dashboard do not show any data for a few Support Coordination Supervisors
● (IR-2565)
The "Notes" entered on addition of a record to the "Mobility/Adaptive
Equipment" tile does not immediately display on the "Notes"
screen grid
Workaround
Refresh the screen to view the entered notes on the grid
● (IR-2534) With enrollment and then abort of a participant to a Program, iRecord does not display the notes associated with these events
● Internet
Explorer and Mozilla Firefox
have certain issues with reports through the application
Workaround
Chrome browser recommended until these issues have been resolved
● Issue persists with document upload on legacy screens
● Multiple issues on "Search" tile with search and filter of participants
● (IR-1221) “Medicaid Eligibility” on the search results grid displays incorrectly
● "Waiver Program" on the search results grid displays "CCW Legacy" or "Legacy" with certain participants on "Interim"
● (IR-2331) Few participants are unavailable on "Search" with the SWAC user role
● (IR-2435)
"Quick Search" displays an error with the user hitting "Enter"
before the display of the autocomplete
drop-down list with a partial DDD ID
Workaround
Please wait for the autocomplete list
before pressing "Enter"
● (IR-1774) "Planning Team" tile on the "Actions" tab allows duplicate entries
● (IR-2566) "Due-List" and "Alerts" exhibit inconsistencies with the SWAC and WAC user roles
● (IR-1906)
Browser: IE
On the “Preferred Hospital” tile, hover on save or cancel icon buttons
expands the inline pop-up controls box
● (IR-1918) Unable to access the option to assign an agency to a SWAC by another SWAC
● (IR-2028)
Browser: Chrome
With display of “Case Assignment” confirmation dialog box (accessible via
the screen of the previous application), view screen layout issues
● (IR-2037) Hover over the multiple report tiles on the Dashboard exhibit inconsistent timings for the various tooltips
● (IR-2062) Inconsistent display with double tile-width screen size
● (IR-2210) View progress bars on multiple tiles of a screen with update of an information, which is effected on the same tiles
● (IR-2382) With selection of an entity from the "Send Plan To" drop-down list on the "Send Plan" tile, there is an inconsistency with the selection and the entity shown in the box with certain unique cases (this is due to the two entities sharing the same e-mail ID)
● (IR-2245) Inconsistent display of close confirmation message with tile edits, when clicking outside the tile
● (IR-2382) With selection of an entity from the "Send Plan To" drop-down list on the "Send Plan" tile, there is an inconsistency with the selection and the entity shown in the box with certain unique cases (this is due to the two entities sharing the same e-mail ID)
● (IR-2495) iRecord does not send out an e-mail to the concerned entities with the register of a new user by the SFI
● (IR-2503)
On the "Event-Load Management" screen, iRecord displays an error
with edit of any details and then clicking the "Clear" button
Workaround
Do not click the "Clear" button; select and edit the field
● (IR-2533) iRecord resizes the participant picture and this results in a skewed image
08/27/2015
This release includes bug fixes and resolves a key issue with Plan related line item selection on Due-List and Alerts.
Fixes
● Resolves
multiple issues with "Due-List" and "Alerts" for SC,
SCS, FI and SFI
The issues are:
• Duplicate line items
• Display of line items with inactive Plans
• "Assign Supervisor(s)" not displaying for the SCS
● (IR-2494 & IR-2456) Resolves an issue with a Plan related line item selection on "Due-List" not displaying the appropriate Plan screen (iRecord displayed the most recent Plan and not the selected Plan on the "Due-List" tile)
● (IR-2505) Resolves an issue with a Plan related line item selection on "Alerts" not displaying the appropriate Plan screen (iRecord displayed the most recent Plan and not the selected Plan on the "Alerts" tile)
● (IR-2499) Resolves an issue with intermittent display of the warning icon on the "Plan Signature" tile after upload of NJISP for a particular Plan
● (IR-2496) Resolves an issue with "Plan History" on the "Plans" menu not displaying plans in AI status for certain participants
● (IR-2316) Resolves an issue with the "Services" list accessed via the legacy screen on Interim displaying services for all Programs (the user now views only those services that are available on Interim)
● (IR-2483) Resolves an issue with the "Send Plan" tile on earlier Plan versions (once a user sends an e-mail to an entity from the "Send Plan" tile for an earlier Plan version, the screen refreshes to the latest Plan version and becomes unresponsive)
● (IR-2513) Resolves an issue with the "view NJISP icon" not displaying after upload of an NJISP for a Plan
● (IR-2341) Resolves an issue with the user unable to delete an Outcome with a Plan in RV status when all Services within the Outcome have a future start date
● (IR-2516) Resolves an issue with "DDD Status" overlapping into "Eligibility" on the "Participant" tile (the detail is now trimmed when it exceeds the space and the user can hover to view the complete information on a tooltip)
Known Issues
● (IR-2518) Unable to change the status of a Plan from AI to RR
● (IR-2517)
iRecord seems unresponsive and the user has a prolonged wait period on
execution of a change in Plan status
Workaround
Please wait on execution of a change in Plan status
● (IR-2526) The version number for the PCPT does not take the next sequential number and the user is unable to identify the PCPT
● (IR-2514) NJISP uploaded from "Plan Signature" tile does not display the "Plan ID" for the NJISP version number
● (IR-2527) For a Plan in W or RV status, multiple uploads of NJISP displays all the uploaded NJISPs (it should only display the most recent NJISP)
● (IR-2460) With selection of "PERS" or "Supported Employment" while adding a "Service", the user is unable to edit the "Rate" or displays an incorrect amount
● (IR-2493) Unable to upload a new NJISP document in the pdf file format on the legacy screen with an already existing NJISP document in the pdf format
● (IR-2442) For certain agencies, the counties that they serve are not displaying accurately
● (IR-2504) For select providers, the provider details are unavailable with provider selection from a Service on the "Plans" tab
● (IR-2508) With a Plan in AI status and reassigning the participant to another SC Agency, iRecord does not generate a new macro Plan
● (IR-2277) Status indicator on “Current Plan Info” tile on left navigation does not display green for an Approved Plan
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized Service tile
Workaround
Maximize to view the "Service" menu options
● (IR-2326) The "Plan Status" field on the “Change Plan Status” tile displays the inline pop-up controls for all user roles; this field must be unavailable for user roles that cannot change the status
● (IR-1882)
Browser: Firefox
Clicking a Plan related line item on the “Alerts” tile displays the “Demographics”
screen briefly before loading the “Plans” screen
Browser: IE
Clicking a Plan related line item on the “Alerts” tile freezes the application
briefly before loading the “Plans” screen
Browser: Chrome
Clicking a Plan related line item on the “Alerts” tile exhibits an intermittent
freeze of the application before loading the “Plans” screen
● (IR-2275)
Browser: IE
Alignment of the "Plans" screen changes while browsing between
the Plan versions and between different Outcomes on a Plan
Workaround
Refresh screen to correct alignment
● (IR-2321) Unable to change the status of a Plan with enrollment in the Supports Program via the legacy screens
● (IR-2509)
The user is supposed to view a progress bar on the "Change Plan Status"
tile or the legacy screen with execution of a change in Plan status; the
controls also must be disabled at this time
Workaround
Please wait on execution of a change in Plan status
● (IR-2535) "Caseload" and "Plan Status" reports on the Dashboard do not show any data for a few Support Coordination Supervisors
● (IR-2534) With enrollment and then abort of a participant to a Program, iRecord does not display the notes associated with these events
● "Waiver Program" on the search results grid displays "CCW Legacy" or "Legacy" with certain participants on "Interim"
● Internet
Explorer and Mozilla Firefox
have certain issues with reports through the application
Workaround
Chrome browser recommended until these issues have been resolved
● Issue persists with document upload on legacy screens
● Multiple issues with the "Search" tile with search and filter of participants
● "Due-List" tile displaying inconsistent information for several users
● (IR-1221) “Medicaid Eligibility” on the search results grid displays incorrectly
● (IR-1774) "Planning Team" tile on the "Actions" tab allows duplicate entries
● (IR-1906)
Browser: IE
On the “Preferred Hospital” tile, hover on save or cancel icon buttons
expands the inline pop-up controls box
● (IR-1918) Unable to access the option to assign an agency to a SWAC by another SWAC
● (IR-2028)
Browser: Chrome
With display of “Case Assignment” confirmation dialog box (accessible via
the screen of the previous application), view screen layout issues
● (IR-2037) Hover on the “Reports” tiles on the Dashboard exhibit inconsistent timings for the multiple tooltips
● (IR-2062) Inconsistent display with double tile-width screen size
● (IR-2210) View progress bars on multiple tiles of a screen with update of an information, which is effected on the same tiles
● (IR-2241)
Concurrent enrollment of a participant by multiple users may create issues
Workaround
It is required that the enrollment or abort enrollment of a participant
is taken care of by a single user
● (IR-2245) Inconsistent display of close confirmation message with tile edits, when clicking outside the tile
● (IR-2331) Few participants are unavailable with "Search" for the SWAC user role
● (IR-2382) With selection of an entity from the "Send Plan To" drop-down list on the "Send Plan" tile, there is an inconsistency with the selection and the entity shown in the box with certain unique cases (this is due to the two entities sharing the same e-mail ID)
● (IR-2416) Users with "DFD" or "CO" domain name at login do not have password management features
● (IR-2435)
"Quick Search" displays an error with the user hitting "Enter"
before the display of the autocomplete
drop-down list with a partial DDD ID
Workaround
Please wait for the autocomplete list
before pressing "Enter"
● (IR-2495) iRecord does not send out an e-mail to the concerned entities with the register of a new user by the SFI
● (IR-2503)
On the "Event-Load Management" screen, iRecord displays an error
with edit of any details and then clicking the "Clear" button
Workaround
Do not click the "Clear" button; select and edit the field
● (IR-2533) iRecord resizes the participant picture and this results in a skewed image
08/25/2015
This release includes bug fixes and adds the Plan ID to the Due-List and Alerts for the SWAC.
Enhancements
● (IR-2515) The "Due-List" and "Alerts" for the SWAC user role now displays the "Plan ID" with each line item
Fixes
● (IR-2480) Resolves an issue with the user unable to view or filter the search results grid with the relevant Plan related details for "Active Plan" and "Current Plan"
● (IR 2497) Resolves an issue with approval of a Plan in Revision status, which updated the start date of the Services on the previous version of the Plan to the approved date, for select participants
● (IR-2459) Resolves an issue with the "Plan Status" on the "Alerts" tile and the "Status" on "Case Load Management" displaying inconsistently for certain participants
Known Issues
● (IR-2518) Unable to change the status of a Plan from AI to RR
● (IR-2517) iRecord seems unresponsive and the user has a prolonged wait period on execution of a change in Plan status
● (IR-2526) The version number for the PCPT does not take the next sequential number and the user is unable to identify the PCPT
● (IR-2514) NJISP uploaded from "Plan Signature" tile does not display the "Plan ID" for the NJISP version number
● (IR-2527) For a Plan in W or RV status, multiple uploads of NJISP displays all the uploaded NJISPs (it should only display the most recent NJISP)
● (IR-2460) With selection of "PERS" or "Supported Employment" while adding a "Service", the user is unable to edit the "Rate" or displays an incorrect amount
● (IR-2494) On the "Due-List" tile of the SWAC user role, iRecord displays the current Plan screen and not the appropriate Plan screen for a Plan related line item selection
● (IR-2505) On the "Alerts" tile of the SWAC user role, iRecord displays the current Plan screen and not the appropriate Plan screen for a Plan related line item selection
● (IR-2493) Unable to upload a new NJISP document in the pdf file format on the legacy screen with an already existing NJISP document in the pdf format
● (IR-2499) Occasionally, the "Plan Signature" tile displays the warning icon with upload of NJISP for a Plan ID
● (IR-2513) View NJISP icon does not display with upload of an NJISP and available for a Plan
● (IR-2504) For select providers, the provider details are unavailable with provider selection from a Service on the "Plans" tab
● (IR-2508) With a Plan in AI status and reassigning the participant to another SC Agency, iRecord does not generate a new macro Plan
● (IR-2277) Status indicator on “Current Plan Info” tile on left navigation does not display green for an Approved Plan
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized Service tile
Workaround
Maximize to view the "Service" menu options
● (IR-2341) Unable to delete an Outcome with Plan in RV status when all Services within the Outcome have a future start date
● (IR-2326) The "Plan Status" field on the “Change Plan Status” tile displays the inline pop-up controls for all user roles; this field must be unavailable for user roles that cannot change the status
● (IR-1882)
Browser: Firefox
Clicking a Plan related line item on the “Alerts” tile displays the “Demographics”
screen briefly before loading the “Plans” screen
Browser: IE
Clicking a Plan related line item on the “Alerts” tile freezes the application
briefly before loading the “Plans” screen
Browser: Chrome
Clicking a Plan related line item on the “Alerts” tile exhibits an intermittent
freeze of the application before loading the “Plans” screen
● (IR-2275)
Browser: IE
Alignment of the "Plans" screen changes while browsing between
the Plan versions and between different Outcomes on a Plan
Workaround
Refresh screen to correct alignment
● (IR-2316) On the “Services” list of Plans accessed via the legacy screen for Interim, the user is able to view the Services for all programs
● (IR-2321) Unable to change the status of a Plan with enrollment in the Supports Program via the legacy screens
● (IR-2509)
The user is supposed to view a progress bar on the "Change Plan Status"
tile or the legacy screen with execution of a change in Plan status; the
controls also must be disabled at this time
Workaround
Please wait on execution of a change in Plan status
● "Waiver Program" on the search results grid displays "CCW Legacy" or "Legacy" with certain participants on "Interim"
● Internet
Explorer and Mozilla Firefox
have certain issues with reports through the application
Workaround
Chrome browser recommended until these issues have been resolved
● Issue persists with document upload on legacy screens
● Multiple issues with the "Search" tile with search and filter of participants
● "Due-List" tile displaying inconsistent information for several users
● (IR-1221) “Medicaid Eligibility” on the search results grid displays incorrectly
● (IR-1774) "Planning Team" tile on the "Actions" tab allows duplicate entries
● (IR-1906)
Browser: IE
On the “Preferred Hospital” tile, hover on save or cancel icon buttons
expands the inline pop-up controls box
● (IR-1918) Unable to access the option to assign an agency to a SWAC by another SWAC
● (IR-2028)
Browser: Chrome
With display of “Case Assignment” confirmation dialog box (accessible via
the screen of the previous application), view screen layout issues
● (IR-2037) Hover on the “Reports” tiles on the Dashboard exhibit inconsistent timings for the multiple tooltips
● (IR-2062) Inconsistent display with double tile-width screen size
● (IR-2210) View progress bars on multiple tiles of a screen with update of an information, which is effected on the same tiles
● (IR-2241)
Concurrent enrollment of a participant by multiple users may create issues
Workaround
It is required that the enrollment or abort enrollment of a participant
is taken care of by a single user
● (IR-2245) Inconsistent display of close confirmation message with tile edits, when clicking outside the tile
● (IR-2331) Few participants are unavailable with "Search" for the SWAC user role
● (IR-2483)
Sending an e-mail to an entity from the "Send Plan" tile directs
the user to the latest Plan version and the "Plans" menu is
unavailable
Workaround
Log out and then log in to iRecord to access the "Plans" menu
● (IR-2382) With selection of an entity from the "Send Plan To" drop-down list on the "Send Plan" tile, there is an inconsistency with the selection and the entity shown in the box with certain unique cases (this is due to the two entities sharing the same e-mail ID)
● (IR-2416) Users with "DFD" or "CO" domain name at login do not have password management features
● (IR-2435)
"Quick Search" displays an error with the user hitting "Enter"
before the display of the autocomplete
drop-down list with a partial DDD ID
Workaround
Please wait for the autocomplete list
before pressing "Enter"
● (IR-2495) iRecord does not send out an e-mail to the concerned entities with the register of a new user by the SFI
● (IR-2503)
On the "Event-Load Management" screen, iRecord displays an error
with edit of any details and then clicking the "Clear" button
Workaround
Do not click the "Clear" button; select and edit the field
● (IR-2516) "DDD Status" on the "Participant" tile does not trim when the text exceeds the size of the tile; the information then overlaps "Eligibility" on the space below
08/20/2015
This release includes bug fixes and re-enables the Due-List for the FI, SFI and FI-VO user roles.
Enhancements
● (IR-2453) The "Due-List" information is now available for the FI, SFI and FI-VO user roles
Fixes
● (IR-2507) Resolves the issue of the user unable to change the Plan status to Approved for a few participants in the Supports Program (iRecord did not allow the change of Plan status to Approved for a few participants in the Supports Program)
● (IR-2404) Resolves the issue of e-mails not being sent out to the concerned entities with a change in the Plan status (iRecord was not sending out the e-mails notifying the change in Plan status)
● (IR-2498) "Plan Review Report" on the Dashboard now displays the months correctly on the graph (the graph displayed the months multiple times for certain users and this resulted in the graph being unavailable for the previous 12 months)
● (IR-2488) Resolves the issue of the NJISP document displaying multiple times on "Upload Documents" with upload of an NJISP document through the "Actions" tab for a participant with the Supports Program (upload of an NJISP document for a Supports Program participant through the "Actions" tab displays multiple entries of the same document on "Upload Documents")
● (IR-2492) Resolves the issue of unavailable information on the "Participant" tile when the participant does not have an SSN (for a participant without an SSN, the "Participant" tile did not display the details for the information that appeared below the SSN label)
● (IR-2389) Resolves an issue with the user unable to "Search" or "Quick Search" a few participants (the user was unable to find a few participants while searching for them from the "Search" or the "Quick Search")
Known Issues
● The user is unable to filter the "Search" or view the search results grid with the Plan related details; multiple columns such as "Current Plan Budget," "Current Plan Allocated," "Current Plan Due Date" and "Active Plan ID" display inaccurate or no data on the search results grid
● (IR 2497) Approval of a Plan in Revision status updates the start date of the Services on the previous version of the Plan to the approved date for select participants
● (IR-2460) With selection of "PERS" or "Supported Employment" while adding a "Service", the user is unable to edit the "Rate" or displays an incorrect amount
● (IR-2459) The "Plan Status" on the "Alerts" tile and the "Status" on "Case Load Management" displays inconsistently for certain participants; the status information on the two screens should be identical
● (IR-2494) On the "Due-List" tile of the SWAC user role, iRecord displays the current Plan screen and not the appropriate Plan screen for a Plan related line item selection
● (IR-2505) On the "Alerts" tile of the SWAC user role, iRecord displays the current Plan screen and not the appropriate Plan screen for a Plan related line item selection
● (IR-2493) Unable to upload a new NJISP document in the pdf file format on the legacy screen with an already existing NJISP document in the pdf format
● (IR-2499) Occasionally, the "Plan Signature" tile displays the warning icon with upload of NJISP for a Plan ID
● (IR-2504) For select providers, the provider details are unavailable with provider selection from a Service on the "Plans" tab
● (IR-2508) With a Plan in AI status and reassigning the participant to another SC Agency, iRecord does not generate a new macro Plan
● (IR-2277) Status indicator on “Current Plan Info” tile on left navigation does not display green for an Approved Plan
● (IR-2500)
On the "Plans" tab, the "Service" menu options are
unavailable with a minimized Service tile
Workaround
Maximize to view the "Service" menu options
● (IR-2341) Unable to delete an Outcome with Plan in RV status when all Services within the Outcome have a future start date
● (IR-2326) The "Plan Status" field on the “Change Plan Status” tile displays the inline pop-up controls for all user roles; this field must be unavailable for user roles that cannot change the status
● (IR-1882)
Browser: Firefox
Clicking a Plan related line item on the “Alerts” tile displays the “Demographics”
screen briefly before loading the “Plans” screen
Browser: IE
Clicking a Plan related line item on the “Alerts” tile freezes the application
briefly before loading the “Plans” screen
Browser: Chrome
Clicking a Plan related line item on the “Alerts” tile exhibits an intermittent
freeze of the application before loading the “Plans” screen
● (IR-2275)
Browser: IE
Alignment of the "Plans" screen changes while browsing between
the Plan versions and between different Outcomes on a Plan
Workaround
Refresh screen to correct alignment
● (IR-2316) On the “Services” list of Plans accessed via the legacy screen for Interim, the user is able to view the Services for all programs
● (IR-2321) Unable to change the status of a Plan with enrollment in the Supports Program via the legacy screens
● "Waiver Program" on the search results grid displays "CCW Legacy" or "Legacy" with certain participants on "Interim"
● Internet
Explorer and Mozilla Firefox
have certain issues with reports through the application
Chrome browser recommended until these issues have been resolved
● Issue persists with document upload on legacy screens
● Multiple issues with the "Search" tile with search and filter of participants
● "Due-List" tile displaying inconsistent information for several users
● (IR-1221) “Medicaid Eligibility” on the search results grid displays incorrectly
● (IR-1774) "Planning Team" tile on the "Actions" tab allows duplicate entries
● (IR-1906)
Browser: IE
On the “Preferred Hospital” tile, hover on save or cancel icon buttons
expands the inline pop-up controls box
● (IR-1918) Unable to access the option to assign an agency to a SWAC by another SWAC
● (IR-2028)
Browser: Chrome
With display of “Case Assignment” confirmation dialog box (accessible via
the screen of the previous application), view screen layout issues
● (IR-2037) Hover on the “Reports” tiles on the Dashboard exhibit inconsistent timings for the multiple tooltips
● (IR-2062) Inconsistent display with double tile-width screen size
● (IR-2210) View progress bars on multiple tiles of a screen with update of an information, which is effected on the same tiles
● (IR-2241)
Concurrent enrollment of a participant by multiple users may create issues
Workaround
It is required that the enrollment or abort enrollment of a participant
is taken care of by a single user
● (IR-2245) Inconsistent display of close confirmation message with tile edits, when clicking outside the tile
● (IR-2331) Few participants are unavailable with "Search" for the SWAC user role
● (IR-2382) With selection of an entity from the "Send Plan To" drop-down list on the "Send Plan" tile, there is an inconsistency with the selection and the entity shown in the box with certain unique cases (this is due to the two entities sharing the same e-mail ID)
● (IR-2416) Users with "DFD" or "CO" domain name at login do not have password management features
● (IR-2435)
"Quick Search" displays an error with the user hitting "Enter"
before the display of the autocomplete
drop-down list with a partial DDD ID
Workaround
Please wait for the autocomplete list
before pressing "Enter"
● (IR-2495) iRecord does not send out an e-mail to the concerned entities with the register of a new user by the SFI
Omissions
This section deals with certain known issues that has been resolved over the course of the previous patches and not included as a fix in any of the previous versions of the patch notes.
● (IR-2336) Resolves the issue with "Stop Service" that did not display the Service details accurately (the "End Date" of a Service was not displaying correctly when the user stopped a service with the "Stop Service" option)
08/18/2015
This release includes bug fixes and a crucial fix with the upload of a new PCPT on a legacy Plan.
Fixes
● (IR-2354) Upload of a new PCPT for a Plan in W or RV status now displays a warning icon on the "Tools" tab of the legacy Plan screen until the Plan has been reviewed
● (IR-2447) Resolves an issue with the user unable to select a different Program for the participant with reassignment to another Support Coordination Agency (once a user has an approved Plan and with reassignment to another SC Agency, the user is unable to select another Program for the participant)
● (IR-2444) Resolves an issue with duplicate line items appearing on the "Assessments" tile (the "Assessments" tile showed two entries for each assessment performed)
● (IR-2451) The "Assessments" tile now displays the information for all the assessments performed (the "Assessments" tile had a single entry with the assessment details of only the most recent assessment)
● (IR-2183) On the Internet Explorer (IE) browser, the "View Document" option on the "Assessments" tile now displays the assessment report (the user was earlier unable to view the report)
● (IR-2283) Resolves an issue with the selection of "View Report" for multiple Services on the legacy screen (with selection of more than one Service for "View Report" on the legacy screen, the report repeated the Service details more than once)
● (IR-2478) Resolves the issue of "Caseload Report" on the "Dashboard" displaying inconsistent data (the "Caseload Report" was not displaying the graph according to the available data)
Known Issues
● "Waiver Program" on the search results grid displays "CCW Legacy" or "Legacy" with certain participants on "Interim"
● Internet
Explorer and Mozilla Firefox
have certain issues with reports through the application
Chrome browser recommended until these issues have been resolved
● Issue persists with document upload on legacy screens
● Multiple issues with the "Search" tile with search and filter of participants
● "Due-List" tile displaying inconsistent information for several users
● (IR-1221) “Medicaid Eligibility” on the search results grid displays incorrectly
● (IR-1774) "Planning Team" tile on the "Actions" tab allows duplicate entries
● (IR-1882)
Browser: Firefox
Clicking a Plan related line item on the “Alerts” tile displays the “Demographics”
screen briefly before loading the “Plans” screen
Browser: IE
Clicking a Plan related line item on the “Alerts” tile freezes the application
briefly before loading the “Plans” screen
Browser: Chrome
Clicking a Plan related line item on the “Alerts” tile exhibits an intermittent
freeze of the application before loading the “Plans” screen
● (IR-1906)
Browser: IE
On the “Preferred Hospital” tile, hover on save or cancel icon buttons
expands the inline pop-up controls box
● (IR-1918) Unable to access the option to assign an agency to a SWAC by another SWAC
● (IR-2028)
Browser: Chrome
With display of “Case Assignment” confirmation dialog box (accessible via
the screen of the previous application), view screen layout issues
● (IR-2037) Hover on the “Reports” tiles on the Dashboard exhibit inconsistent timings for the multiple tooltips
● (IR-2062) Inconsistent display with double tile-width screen size
● (IR-2210) View progress bars on multiple tiles of a screen with update of an information, which is effected on the same tiles
● (IR-2241)
Concurrent enrollment of a participant by multiple users may create issues
Workaround
It is required that the enrollment or abort enrollment of a participant
is taken care of by a single user
● (IR-2245) Inconsistent display of close confirmation message with tile edits, when clicking outside the tile
● (IR-2275)
Browser: IE
Alignment of the "Plans" screen changes while browsing between
the Plan versions and between different Outcomes on a Plan
Workaround
Refresh screen to correct alignment
● (IR-2277) Status indicator on “Current Plan Info” tile on left navigation does not display green for an Approved Plan
● (IR-2316) On the “Services” list of Plans accessed via the screens of the previous application for Interim, view Services of all programs
● (IR-2321) Unable to change the status of a Plan with enrollment in the Supports Program via the screens of the previous application
● (IR-2326) “Change Plan Status” available for all user roles
● (IR-2331) Few participants are unavailable with "Search" for the SWAC user role
● (IR-2336) “Stop Service” does not change the Service information
● (IR-2341) Unable to delete an Outcome with Plan in RV status when all Services within the Outcome have a future start date
● (IR-2416) Users with "DFD" or "CO" domain name at login do not have password management features
● (IR-2435)
"Quick Search" displays an error with the user hitting "Enter"
before the display of the autocomplete
drop-down list with a partial DDD ID
Workaround
Please wait for the autocomplete list
before pressing "Enter"
● (IR-2459) The "Plan Status" on the "Alerts" tile and the "Status" on "Case Load Management" displays inconsistently for certain participants; the status information on the two screens should be identical
● (IR-2460) With selection of "PERS" or "Supported Employment" while adding a "Service", the user is unable to edit the "Rate" or displays an incorrect amount
● (IR-2493) Unable to upload a new NJISP document in the pdf file format on the legacy screen with an already existing NJISP document in the pdf format
● (IR 2497) Approval of a Plan in Revision status updates the start date of the Services on the previous version of the Plan to the approved date for select participants
Omissions
This section deals with certain known issues that has been resolved over the course of the previous patches and not included as a fix in any of the previous versions of the patch notes.
● (IR-2257) For Chrome and Firefox, resolves the issue of the NJISP report displaying the "DRAFT" watermark for a Plan in Approved status
08/13/2015
This release includes bug fixes and resolves a key issue with the display of incorrect plan status for certain participants.
Fixes
● (IR-2474) Resolves an issue with the "Current Plan Status" displaying incorrect status for a plan accessed on the legacy plan screen (this issue appeared on the legacy plan screen for participants with identical "Plan ID" displaying the "Current Plan Status" of the first participant for subsequent participants within a session)
● Resolves an issue with revision of a plan (for certain participants with plan revision, the start date of the Services on the previous plan were being updated to the approved date for the current plan)
● (IR-1978) Resolves an issue with "View/Edit Service" for an Outcome (incorrect details were being displayed with the selection of "View /Edit Service" with a few participants)
● (IR-2415) Resolved an issue with edit of Details for a Service with certain participants (the user was unable to save a Service after edit of the Details for a Plan in W or RV status)
● (IR-2457 and IR-2465) Resolves issue with upload of "Participant Agreement" file on the "Enroll" tile (the user was told that the enrollment was successful with upload of large "Participant Agreement" file when this was not the case; and an error message was not being displayed with upload of a "Participant Agreement" file greater than 4 MB, which is the maximum allowable limit)
● (IR-2482) Resolves an issue with file uploads for the acceptable file formats (users were experiencing issues while trying to upload files in the accepted file formats, which are .doc, .docx, .txt, .tif, .pdf, .jpg, .jpeg, .png, .gif)
● (IR-2199) The e-mail sent out with the initiation of the Bump-up budget does not display the "Plan ID" detail any more (the e-mail displayed "Plan ID" earlier)
● (IR-2473) Resolves an issue with the Bump-up budget bar appearing on the "Plan Info" tile with Bump-up initiation (the user was unable to view the Bump-up budget bar on the "Plan Info" tile with initiation of the Bump-up)
Known Issues
● "Waiver Program" on the search results grid displays "CCW Legacy" or "Legacy" with certain participants on "Interim"
● Internet
Explorer and Mozilla Firefox
have certain issues with reports through the application
Chrome browser recommended until these issues have been resolved
● Issue persists with document upload on legacy screens
● Multiple issues with the "Search" tile with search and filter of participants
● "Due-List" tile displaying inconsistent information for several users
● (IR-1221) “Medicaid Eligibility” on the search results grid displays incorrectly
● (IR-1774) "Planning Team" tile on the "Actions" tab allows duplicate entries
● (IR-1882)
Browser: Firefox
Clicking a Plan related line item on the “Alerts” tile displays the “Demographics”
screen briefly before loading the “Plans” screen
Browser: IE
Clicking a Plan related line item on the “Alerts” tile freezes the application
briefly before loading the “Plans” screen
Browser: Chrome
Clicking a Plan related line item on the “Alerts” tile exhibits an intermittent
freeze of the application before loading the “Plans” screen
● (IR-1906)
Browser: IE
On the “Preferred Hospital” tile, hover on save or cancel icon buttons
expands the inline pop-up controls box
● (IR-1918) Unable to access the option to assign an agency to a SWAC by another SWAC
● (IR-2028)
Browser: Chrome
With display of “Case Assignment” confirmation dialog box (accessible via
the screen of the previous application), view screen layout issues
● (IR-2037) Hover on the “Reports” tiles on the Dashboard exhibit inconsistent timings for the multiple tooltips
● (IR-2062) Inconsistent display with double tile-width screen size
● (IR-2183)
Browser: IE
“View Document” on the “Assessments” tile does not display the assessment
report
Workaround
The Chrome browser is recommended to view the report
● (IR-2210) View progress bars on multiple tiles of a screen with update of an information, which is effected on the same tiles
● (IR-2241)
Concurrent enrollment of a participant by multiple users may create issues
Workaround
It is required that the enrollment or abort enrollment of a participant
is taken care of by a single user
● (IR-2245) Inconsistent display of close confirmation message with tile edits, when clicking outside the tile
● (IR-2275)
Browser: IE
Alignment of the "Plans" screen changes while browsing between
the Plan versions and between different Outcomes on a Plan
Workaround
Refresh screen to correct alignment
● (IR-2277) Status indicator on “Current Plan Info” tile on left navigation does not display green for an Approved Plan
● (IR-2316) On the “Services” list of Plans accessed via the screens of the previous application for Interim, view Services of all programs
● (IR-2321) Unable to change the status of a Plan with enrollment in the Supports Program via the screens of the previous application
● (IR-2326) “Change Plan Status” available for all user roles
● (IR-2331) Few participants are unavailable with "Search" for the SWAC user role
● (IR-2336) “Stop Service” does not change the Service information
● (IR-2341) Unable to delete an Outcome with Plan in RV status when all Services within the Outcome have a future start date
● (IR-2416) Users with "DFD" or "CO" domain name at login do not have password management features
● (IR-2435)
"Quick Search" displays an error with the user hitting "Enter"
before the display of the autocomplete
drop-down list with a partial DDD ID
Workaround
Please wait for the autocomplete list
before pressing "Enter"
● (IR-2459) Inconsistencies with plan status information on the "Alerts" tile and "Case Load Management"
● (IR-2460) With selection of "PERS" or "Supported Employment" while adding a "Service", the user is unable to edit the "Rate" or displays an incorrect amount
● (IR-2478) The "Caseload Report" displays information inconsistently and not according to the available data
08/11/2015
This release includes bug fixes and an enhancement to the edit permissions for the information on the Birth Info tile.
Enhancements
● (IR-2455) Changes to the user role permission for edit of "Date of Birth" and "NJ Resident Since" fields on the "Birth Info" tile
Fixes
● Resolves an issue with the user unable to view the "View Document" option for all line items on the "Assessments" tile
● (IR-1943) Resolves an issue with "SC Agency Assignment" tile displaying inactive agencies within the drop-down list for the preferred primary and secondary agency
● (IR-2256)
Resolves an issue with update of "Current Plan Status" on the
legacy screen and "Plan History" (the "Current Plan Status"
on the legacy screen did not update with a change to the status of a plan;
the status change also did not reflect on "Plan History" within
the "Plans" menu options)
(Legacy screen refers to the previous version interface on the current
application)
● (IR 2400) Resolves an issue with "View Document" on the "Assessments" tile with the Internet Explorer (IE) browser (the user was unable to select "View Document" with hover on the icon within the "Action" column)
● (IR-2424) Resolves an issue with the provider name displaying incorrectly on the "Send Plan" tile (the "Send Plan" tile was displaying providers from the current plan instead of the providers from the corresponding plan)
● (IR 2426) Resolves an issue with the user unable to navigate to the "Demographics" of certain participants from the Dashboard
● (IR-2439) Resolves an issue with the user unable to minimize the "Due-List" tile for the single tile-width screen size
● (IR-2440) Resolves an issue with add of an "Outcome" or a "Service" (certain participants were displaying an error with addition of a new "Outcome" or "Service")
● (IR-2445) Resolves an issue with the "Document Completion Date" on the "Upload Document" tab (the user did not have access to calendar controls for the "Document Completion Date" field on the "Upload Document" tab with certain scenarios)
● (IR-2452) Resolves an issue with the "Service" displaying incorrectly in the previous plan on the legacy screen (with addition of a service on a micro plan through the legacy screen, navigating back into the micro plan from the "Plan History" did not show the newly added "Service" with this plan but instead the previous plan)
Known Issues
● "Waiver Program" on the search results grid displays "CCW Legacy" or "Legacy" with certain participants on "Interim"
● Internet
Explorer and Mozilla Firefox
have certain issues with reports through the application
Chrome browser recommended until these issues have been resolved
● Issue persists with document upload on legacy screens
● Multiple issues with the "Search" tile with search and filter of participants
● "Due-List" tile displaying inconsistent information for several users
● (IR-1221) “Medicaid Eligibility” on the search results grid displays incorrectly
● (IR-1774) "Planning Team" tile on the "Actions" tab allows duplicate entries
● (IR-1882)
Browser: Firefox
Clicking a Plan related line item on the “Alerts” tile displays the “Demographics”
screen briefly before loading the “Plans” screen
Browser: IE
Clicking a Plan related line item on the “Alerts” tile freezes the application
briefly before loading the “Plans” screen
Browser: Chrome
Clicking a Plan related line item on the “Alerts” tile exhibits an intermittent
freeze of the application before loading the “Plans” screen
● (IR-1906)
Browser: IE
On the “Preferred Hospital” tile, hover on save or cancel icon buttons
expands the inline pop-up controls box
● (IR-1918) Unable to access the option to assign an agency to a SWAC by another SWAC
● (IR-2028)
Browser: Chrome
With display of “Case Assignment” confirmation dialog box (accessible via
the screen of the previous application), view screen layout issues
● (IR-2037) Hover on the “Reports” tiles on the Dashboard exhibit inconsistent timings for the multiple tooltips
● (IR-2062) Inconsistent display with double tile-width screen size
● (IR-2183)
Browser: IE
“View Document” on the “Assessments” tile does not display the assessment
report
Workaround
The Chrome browser is recommended to view the report
● (IR-2210) View progress bars on multiple tiles of a screen with update of an information, which is effected on the same tiles
● (IR-2241)
Concurrent enrollment of a participant by multiple users may create issues
Workaround
It is required that the enrollment or abort enrollment of a participant
is taken care of by a single user
● (IR-2245) Inconsistent display of close confirmation message with tile edits, when clicking outside the tile
● (IR-2257)
Browser: Chrome, Firefox
NJISP report displays “DRAFT” watermark intermittently for Plans in Approved
status
● (IR-2275)
Browser: IE
Alignment of the "Plans" screen changes while browsing between
the Plan versions and between different Outcomes on a Plan
Workaround
Refresh screen to correct alignment
● (IR-2277) Status indicator on “Current Plan Info” tile on left navigation does not display green for an Approved Plan
● (IR-2316) On the “Services” list of Plans accessed via the screens of the previous application for Interim, view Services of all programs
● (IR-2321) Unable to change the status of a Plan with enrollment in the Supports Program via the screens of the previous application
● (IR-2326) “Change Plan Status” available for all user roles
● (IR-2331) Few participants are unavailable with "Search" for the SWAC user role
● (IR-2336) “Stop Service” does not change the Service information
● (IR-2341) Unable to delete an Outcome with Plan in RV status when all Services within the Outcome have a future start date
● (IR-2416) Users with "DFD" or "CO" domain name at login do not have password management features
● (IR-2435)
"Quick Search" displays an error with the user hitting "Enter"
before the display of the autocomplete
drop-down list with a partial DDD ID
Workaround
Please wait for the autocomplete list
before pressing "Enter"
● (IR-2459) Inconsistencies with plan status information on the "Alerts" tile and "Case Load Management"
● (IR-2460) With selection of "PERS" or "Supported Employment" while adding a "Service", the user is unable to edit the "Rate" or displays an incorrect amount
08/06/2015
This release includes bug fixes, enhancement to the Assessments litmus indicator and a change to the edit of Exception units for the current week of an active Service.
Enhancements
● (IR-2219) Changes to the "Assessments" tile litmus indicator:
• Green indicates that the required assessment information is available and up-to-date
• Yellow indicates with one or more of the following conditions:
– No FCA (Functional Criteria Assessment) but with available scores for S (Self-Care), B (Behavioral) and M (Medical)
– Last assessment was 4 years 6 months or more from the current date
– Assessment type is DDRT or NJ CAT and is incomplete
– No assessment informant for the participant
• Red indicates with one or more of the following conditions:
– Available scores for S, B and M with an FCA score of zero; and does not have an override date
– Last assessment was equal to or greater than 5 years (from the current date)
– No assessment
– No FCA but with available scores for S, B and M; where the last assessment took place before October 1, 2014
● (IR-2396) For the current week range of an active Service, the participant is given the option to increase the Exception units (the edit of the "Exception" units for the current week was unavailable before)
Fixes
● (IR-1207) Resolves an issue with the "Preferred Hospital" autocomplete feature (the autocomplete feature for the "Preferred Hospital" field was not working for certain participants)
● (IR-2254) Resolves an issue with the FI user role having access to the Plan information of the participant that is not in the "Approved" status (the FI user role had access to plan details in other statuses)
● (IR-2255) Resolves an issue with the alignment of the "Clear Filter" button on "Search" results grid for the Firefox browser (the "Clear Filter" button was misaligned)
● (IR-2259) Resolves an issue with the Maximize and Minimize icon for the "Due-List" and "Alerts" tile for the single tile-width screen size (the user was unable to view the icon)
● (IR-2263) Resolves an issue with selection of the "Emergency Contact" check box after activation of an "Inactive" contact (with activation of an inactive contact, the user was unable to select the "Emergency Contact" check box for some time)
● (IR-2336) Resolves an issue with "Stop Service" for an Outcome (the "Stop Service" option for an active Service did not change the service details)
● (IR-2351) Resolves the issue of e-mail notification to the participant and SC Agency, once the participant is assigned to an SC Agency (e-mail notifications were not being sent out earlier)
● (IR-2362) Resolves an issue of a plan term being displayed on "Plan History" of the "Plans" menu for plans that do not have a term (Such plans were earlier displaying the current date and now correctly displays "No Plan Term")
● (IR-2372)
Resolves an issue with the “Notes” field (wraps and aligns to the left
and top) on “NJISP” tab accessed via the legacy screen (the text was aligned
to the left and center and did not wrap)
(Legacy screen refers to the previous version interface on the current
application)
● (IR-2386) Resolves an issue with hover on a selected "Legal Guardian" check box on the "Contact Attributes" tile (tooltip on hover displayed the date of "Legal Guardian" status incorrectly)
● (IR-2405) Resolves an issue with the PCPT document available for any particular Plan ("View PCPT" displayed the current PCPT and not the PCPT associated with that Plan)
● (IR-2408) Resolves an issue with the display of the legacy "Search" screen for certain participants with Plan related details (the user was able to navigate to the legacy "Search" screen from the legacy Plan related information)
● (IR-2409) "Emergency Contact" check box cleared for emergency contacts with FI, SFI, FI-VO and SC-VO user roles (the "Emergency Contact" check box was not selected for the emergency contacts with these roles)
● (IR-2414) Resolves the issue of changing the end date of an active Service to the past (With "Edit Service", the user was allowed to change the end date of an active Service to the past)
● (IR 2417) Resolves an issue with the selection of the "same" check box on the "Mailing Address tile (the user was unable to clear the selection and change the mailing address)
● (IR 2421) Resolves an issue with unavailable "Document Name" field on "Upload Documents" for the SCS user role ("Upload Documents" did not display the "Document Name" field for the SCS user role)
● (IR-2433) Resolves an issue with the "Service Details Report" not displaying any details with the selection of "View Report" on the legacy screens
● (IR 2434) Resolves an issue with enter of "Birth State" after entering the country of birth on the "Birth Info" tile (the inline edit controls were not working for "Birth State" with save of "Birth Country"
Known Issues
● "Waiver Program" on the search results grid displays "CCW Legacy" or "Legacy" with certain participants on "Interim"
● Internet
Explorer and Mozilla Firefox
have certain issues with reports through the application
Chrome browser recommended until these issues have been resolved
● Issue persists with document upload on legacy screens
● Multiple issues with the "Search" tile with search and filter of participants
● "Due-List" tile displaying inconsistent information for several users
● (IR-1221) “Medicaid Eligibility” on the search results grid displays incorrectly
● (IR-1774) "Planning Team" tile on the "Actions" tab allows duplicate entries
● (IR-1882)
Browser: Firefox
Clicking a Plan related line item on the “Alerts” tile displays the “Demographics”
screen briefly before loading the “Plans” screen
Browser: IE
Clicking a Plan related line item on the “Alerts” tile freezes the application
briefly before loading the “Plans” screen
Browser: Chrome
Clicking a Plan related line item on the “Alerts” tile exhibits an intermittent
freeze of the application before loading the “Plans” screen
● (IR-1906)
Browser: IE
On the “Preferred Hospital” tile, hover on save or cancel icon buttons
expands the inline pop-up controls box
● (IR-1918) Unable to access the option to assign an agency to a SWAC by another SWAC
● (IR-2028)
Browser: Chrome
With display of “Case Assignment” confirmation dialog box (accessible via
the screen of the previous application), view screen layout issues
● IR-2037
Hover on the “Reports” tiles on the Dashboard exhibit inconsistent timings
for the multiple tooltips
● (IR-2062) Inconsistent display on double tile-width screen size
● (IR-2183)
Browser: IE
“View Document” on the “Assessments” tile does not display the assessment
report
Workaround
The Chrome browser is recommended to view the report
● (IR-2210) View progress bars on multiple tiles of a screen with update of an information, which is effected on the same tiles
● (IR-2241)
Concurrent enrollment of a participant by multiple users may create issues
Workaround
It is required that the enrollment or abort enrollment of a participant
is taken care of by a single user
● (IR-2245) Inconsistent display of close confirmation message with tile edits, when clicking outside the tile
● (IR-2257)
Browser: Chrome, Firefox
NJISP report displays “DRAFT” watermark intermittently for Plans in Approved
status
● (IR-2275)
Browser: IE
Alignment of the "Plans" screen changes while browsing between
the Plan versions and between different Outcomes on a Plan
Workaround
Refresh screen to correct alignment
● (IR-2277) Status indicator on “Current Plan Info” tile on left navigation does not display green for an Approved Plan
● (IR-2316) On the “Services” list of Plans accessed via the screens of the previous application for Interim, view Services of all programs
● (IR-2321) Unable to change the status of a Plan with enrollment in the Supports Program via the screens of the previous application
● (IR-2326) “Change Plan Status” available for all user roles
● (IR-2331) Few participants are unavailable with "Search" for the SWAC user role
● (IR-2336) “Stop Service” does not change the Service information
● (IR-2341) Unable to delete an Outcome with Plan in RV status when all Services within the Outcome have a future start date
● (IR-2400)
On the "Assessments" tile on left navigation, there is an issue
with the Internet Explorer (IE) browser on hover
of the "Action" column icon to select "View Document"
Workaround
Move the mouse pointer below the drop-down and then back, "View Document"
is then available
● (IR-2416) Users with "DFD" or "CO" domain name at login do not have password management features
08/03/2015
This release includes bug fixes and resolves a login issue for users with the DFD domain.
Fixes
● (IR-2173) Resolves an issue with the "Current Plan Info" tile, which no longer requires scrolling to view the tile details
● (IR-2395)
Resolves an issue with viewing a Service on the legacy screen
(Legacy screen refers to the previous version interface on the current
application)
● (IR-2399) Resolves an issue with upload or view of NJISP document in the pdf format
● (IR-2407) Resolves the issue of participant enrollment with unavailable participant phone numbers
● (IR-2410) Resolves an issue with the "Notes" field on the "Tools" tab of the legacy screen, which was aligned incorrectly while entering information
● (IR-2416) Resolves a login issue for users with the DFD (Division of Family Development) domain name
Issues
● "Waiver Program" on the search results grid displays "CCW Legacy" or "Legacy" with certain participants on "Interim"
● (IR-2416) Users with "DFD" or "CO" domain name at login do not have password management features
● (IR-2417)
With selection of "same" check box on the "Mailing Address"
tile, the user is unable to clear the selection and enter a new mailing
address
Workaround
Change the residential address to enter the new mailing address; and then
revert the residential address
07/30/2015
This release includes bug fixes and resolves a key issue with plans that were not showing for certain participants after enrollment to the Supports Program.
Fixes
● Resolves the issue of Plans not displaying for certain participants with enrollment to the Supports Program
● Resolves the issue of the participant's address and contact information available to the FI user role
● Resolves the issue of the "Add Outcome" pop-up tile display with the Internet Explorer 11 browser
● Resolves the issue of the "Participant" status indicator with a participant already enrolled in a program (this was displaying red for certain participants already enrolled in a program)
● Resolves the issue of e-mail forwarded to the concerned entities with change of plan status
● (IR-2133) Resolves the issue of viewing the "Contacts Report" on the Internet Explorer browser
● (IR-2229) Resolves an issue with the "Abort Enrollment" tile, which was displaying the "Program" incorrectly or not showing any information on the tile
● (IR-2281) Resolves an issue with the e-mail address not being displayed on the "Service Details Report"
● (IR-2332) Resolves the issue of "Natural/Generic" option available for a provider with "DVRS" as payment source
● (IR-2338) Resolves the issue of "Review Assessment" tooltip information on the status indicator of the "Change Plan Status" tile with the assessment already reviewed
● (IR-2360)
Resolves the issue of "View Report" display for Outcomes and
Services on the "Plan Summary" tab of the legacy screen
(Legacy screen refers to the previous version interface on the current
application)
● (IR-2361) Resolves an issue with calendar fields (double-click on a calendar field permitted edit for all user roles)
● (IR-2369) Resolves a legacy screen issue with start and end date of Service, while adding a Service to an Outcome
● (IR-2375) Resolves a legacy screen issue with adding a Service to an Outcome (intermittent error with addition of Service to an Outcome)
Issues
● Internet
Explorer and Mozilla Firefox
have certain issues with reports through the application
Chrome browser recommended until these issues have been resolved
● Issue persists with document upload on legacy screens
● (IR-2399) Unable to upload or view NJISP pdf files
● (IR-2400)
On the "Assessments" tile on left navigation, there is an issue
with the Internet Explorer (IE) browser on hover
of the "Action" column icon to select "View Document"
Workaround
Move the mouse pointer below the drop-down and then back, "View Document"
is then available
● (IR-2405) Review PCPT button or icon does not display the PCPT associated with the plan
● (IR-2409) Emergency contact check box cleared for emergency contacts with FI, SFI and FI-VO user roles
07/27/2015
The patch notes provide support to the iRecord 3.0 web application. iRecord is an electronic health record (EHR) system that enables the Supports Program and Community Care Waiver. This application is designed and developed by the Division of Developmental Disabilities (DDD) IT team to facilitate the system transformation. It currently supports the Interim program, and is expected to support the implementation of the fee-for-service system. This application has a tile-based interface with many new features. It retains some screens from the previous version while they are being re-designed and developed for the future.
The patch notes offer an overview of the new features and enhancements. They are:
● Support on any device with internet connectivity and a web browser
● For a better experience, use one of the following browsers:
• Internet Explorer 10.0.9200 and higher
• Mozilla Firefox 30.0 and higher
• Google Chrome 42.0.2311 and higher
● Other browser requirements are:
• Enable JavaScript
• Flash plugin
• Disable pop-up blocker
● Active Directory validation at login
● Change password link at login
● User notification of an expired password
● Session expiry notification (appears after 18 minutes of inactivity) displays a running counter of the remaining time in seconds
● Session termination (user logged out) with 20 twenty minutes of inactivity
General
● Responsive layout provides a consistent user experience across multiple devices
● New tile-based user interface
● Scroll bar feature on tiles (appears when tile contains more data)
● New home screen for the user, which is now referred to as the Dashboard
● "About
iRecord" available on the logo (click logo on
the application header)
● Records participant related information on a tabbed interface
● Categorizes participant related information on tiles
● User role determines the add, edit or view functionality of tiles or fields within tiles
● Field displays a watermark label within the controls when it does not contain any data
● Field displays the label on hover, when there is data and does not display a label
● Fields may include pop-up controls, which appear with add or modify
● Highlights the mandatory fields, when blank, on save
● Icons represent the menu bar options (user role determines the available options)
● Help (User
Guide) activates with 
on the menu bar
● Participant
quick search (DDD ID or Name) activates with 
on the
menu bar
● Icons represent actions on the interface
● Common action icons available on the interface are:
• |
: Save or confirm |
• |
: Cancel |
• |
: Clears the text box (appears with entry of data) |
• |
: Add data |
• |
: Edit data |
• |
: Delete data |
• |
: Print a report or tile related information |
• |
: Search |
• |
: Export the results to an excel file |
• |
: Filter results |
• |
: Close the tile |
● Hover on action icon displays tooltip of the action
● Ellipsis (...) shown with trimmed data
● Hover on
ellipsis displays tooltip of the complete data (exception: "Notes"
with 
icon)
● Keyboard navigation of the user interface:
• Tab key operates from left to right and top to bottom within each tile, and then the interface
• Shift + Tab key operates from right to left and bottom to top within each tile, and then the interface
● Autocomplete feature applies to all search controls
● Enter key with autocomplete feature selects the first list item
● Phone number entry and display in a single uniform format (XXX.XXX.XXXX)
● Tap a phone number on a mobile device and make a call
● Click (or tap) an email to activate the default mail client
● Sort grid from any column in ascending or descending order
● Click any column on the grid and view an ascending order sort
● Double-click any column on the grid and view a descending order sort
● The column
header on the grid displays 
with an ascending order
sort or 
with a descending order sort
● Click any point on a row of a grid line item and select it
● Check box with the label "same" (Mailing Address tile header) copies the residential address to the mailing address
● 
icon on a
tile header indicates information not available and action required
Dashboard
● New home interface
● Patch notes link
● Upcoming events, video tutorials, and resources link
● Five most recent messages of the day appears on a rotating banner
● Search options are:
• Search
with DDD ID or Name
Filter results with DDD ID or Name (Enter part of the DDD ID or Name and
click 
button to view all the results that contain the typed characters)
• Filter results using the "Filter by" drop-down list
● "Filter by" drop-down list options are:
• SC
• SCS
• Waiver Program
• SC Agency
● Cancel 
button clears search selections
● Filter options unavailable with SSN, status or county
● Autocomplete feature on DDD ID or Name displays up to 10 suggestions
● Further filter available, both on the search results grid and for each column within the grid
● "Clear Filter" button clears the grid filter and reverts the search results grid
● Option to show or hide columns (user role determines the available columns) on search results grid, which are:
• Current Plan Status
• Active Plan Allocated
• Active Plan Budget
• Active Plan Expended
• Active Plan Version
• Address
• Age
• Contact Phone
• Date of Birth
• SC (Support Coordinator)
• SC Agency Phone
• SC Email
• SCS (Support Coordination Supervisor) Email
• Status
• County
• Current Plan Allocated
• Current Plan Budget
• Current Plan
• Due Date
• Current Plan Version
• Functional Criteria Met
• Gender
• Last Assessment Date
• Last Monthly Contact
• Medicaid Eligibility
• Medicaid End Date
• Medicaid ID
• Medicaid Program Status Code
● With column filter applied to search results grid, the column header(s) displays a different color (light blue) to the other column(s)
● Transfer search results grid data with the following options:
• |
: Print the search results |
• |
: Copy the search results on to the clipboard |
• |
: Export the search results to an excel file in CSV (comma separated value) format |
• |
: Export the search results to a PDF file |
● Due-List grid at default size displays a maximum of 6 line items
● Scroll bar available at default size with more than 6 line items
● Select a grid line item by clicking anywhere on the row
● Hover on "Action Required" column item displays the complete message on a tooltip
● Minimize/Restore toggle icon that toggles the tile size between minimum size and default size
● Maximize/Restore toggle icon that toggles the tile size between maximum size (displays all due-list items) and default size
● Export the
due-list grid to an excel file with the 
icon
● Option to view (user and the role determine the permission) the due-list of another user (using text box on tile header)
● Alerts grid at default size displays a maximum of 6 line items
● Scroll functionality at default size with more than 6 line items
● Click any point on a row of a grid line item and select it
● Hover on "Alerts" column item displays the complete message on a tooltip
● Minimize/Restore toggle icon that toggles the tile size between minimum size and default size
● Maximize/Restore toggle icon that toggles the tile size between maximum size (displays all alerts) and default size
● Graphical representation of relevant information for the user
● The different types of reports shown based on user role are:
• Caseload: Bar graph of the active and inactive cases for the previous 12 months
• Plan Status: Doughnut graph of the Plans under different statuses as of the current date
• Plan Review: Bar chart of the Plans approved and late approvals for the previous 12 months
• Approved Plan: Cumulative line graph of the approved Plans and action completed by the Fiscal Intermediaries (FI) for the current week and the previous 4 weeks
• SDE (Self-Directed Employee): Combination graph of the total number of approved self-directed employee and total number of approved Plans (with at least one FI payment type) for the previous 12 months
• Event-Load Report: Cumulative line graph of the event-load assigned and event-load completed for the current week and the previous 4 weeks
• Current Event-Load: Doughnut graph of the different statuses of the event-load as of the current date
• Late Event-Load: Line graph of the total event-load hours assigned and completed beyond the event's pre-defined time frame for the previous 7 days
• Agency Load Distribution: Doughnut graph of the current capacity of the various agencies as of the current date
● Hover on a data point on the graph displays additional tooltip information
Left Navigation
● Quick access to participant related information
● The tiles available on participant record interfaces are:
• Participant
• Support Coordination
• Current Plan Info
• Assessments
• Contacts
● Litmus indicator represents the status of information
● SSN displays
a lock 
icon
● Unmask SSN (user role determines the unmask permission)
● Eligibility indicator for Age, FCA (Functional Criteria Assessment), and Medicaid criteria
● Hover on eligibility criteria for tooltip of the status
● Hover on Medicaid eligibility criteria, when met, for tooltip of the Medicaid end date
● Eligibility indicator affects the litmus indicator
● Medicaid type of the participant
● Quick reference to participant support coordination information
● Hover on Agency, SC (Support Coordinator), or SCS (Support Coordination Supervisor) for respective tooltip information
● Graphical representation with a map and other agency related information activates with the Agency (click Agency)
● SC and SCS information activates with the SC and SCS, respectively (click SC/SCS)
● The information on the agency pop-up tile includes:
• Counties where the agency has been approved to provide support coordination services
• Contact details
• Total number of support coordinators
• Capacity of the agency
• Number of participants within the agency and within each county
● Option to view the last login date or the start date of the SC or SCS (click SC/SCS name)
● Option to view a photograph or avatar of the SC or SCS (click SC/SCS name)
● Quick reference to the current Plan related information
● Budget details activates with the budget bar (click budget bar)
● Expended replaces expenditure and buffer replaces unallocated (click budget bar)
● Quick reference to the assessment information
● "S" represents self-care and this replaces the earlier "Level of Need"
● Options available on "Action" grid column (click icon) are:
• View the assessment in pdf format
• Get assessment details via an exclusive questionnaire
● Quick reference to self and active emergency contacts
● H (HIPAA authorization), E (emergency contact), and # (priority number) criteria shown for each contact
● Hover on name and view a tooltip tile with the relation and all contact information
● Contacts are listed by priority
● Litmus indicator represents the status of information, which are:
• |
: Information available and up-to-date |
• |
: Certain conditions have not been met or some unavailable information |
• |
: Critical information unavailable |
● Red trumps yellow status on litmus indicator, in case of both conditions
● Hover on litmus indicator and view a tooltip message of the criteria(s) for the status
● Participant litmus indicator:
• Green indicates that the required information is both available and up-to-date
• Yellow indicates with one or more of the following conditions:
– Participant has not yet enrolled on a program
– DDD status is at intake
– Medicaid eligibility expires within 60 days
• Red indicates with one or more of the following conditions:
– DDD status is at DCF (Department of Children and Families)
– Medicaid ID and/or Medicaid Type unavailable
– End of Medicaid eligibility
– Participant information unavailable for any one of the following: name, date of birth, birth country, NJ resident since, gender, phone contact, email address, primary diagnosis code, and county
– No allergy information
– No self-care needs
– No dietary details
– No health hazards/concerns information
– No mobility and adaptive equipment need
– No behavioral or sensory needs
– No voting information
● Support Coordination litmus indicator:
• Green indicates that the below conditions have been met
• Yellow indicates that the participant does not have an SC (Support Coordinator) and/or SCS (Support Coordination Supervisor)
• Red indicates that the participant is yet to be assigned to an SC agency
● Current Plan Info litmus indicator:
• Green represents that there are no issues and it is not in one of the below mentioned status
• Yellow indicates that the Plan is not in Approved (A) or Approved-to-Inactive (AI) Status
• Red indicates that the Plan is overdue or in AI status
● Assessments litmus indicator:
• Green indicates that the required assessment information has been provided
• Yellow indicates with one or more of the following conditions:
– Last assessment was 4 years 6 months or more from the current date
– Assessment type is incomplete
– No assessment informant for the participant
• Red indicates with one or more of the following conditions:
– Last assessment was equal to or greater than 5 years
– No assessment
– All scores are available but with an FCA (Functional Criteria Assessment) score of zero
● Contacts litmus indicator:
• Green indicates the availability of all contact information
• Yellow indicates that certain details of the contacts are not provided
• Red indicates that no details have been provided
● Budget bar on "Current Plan Info" and "Plan Info" tile:
• Vertical yellow line on the bar represents the threshold
• Green bar indicates that the budget obligated is within the threshold
• Yellow bar indicates that the budget obligated is at the threshold or has crossed it
• Red bar indicates that the obligated budget has gone beyond the allocated budget
● Assigned/Capacity bar on "Agency" pop-up (click the agency on "Support Coordination" tile):
• Vertical yellow line on the bar represents the 90% capacity threshold
• Green bar indicates that the number of participants is within that threshold
• Yellow bar indicates that the agency capacity is at or above the threshold
• Red bar indicates that the participants have exceeded the agency capacity
Demographics
● Records personal information, categorized on tiles
● Edit birth place, state and country based on user permissions
● Option to upload the photograph of the participant in jpg, gif, png, or tif format
● Simple image editing tool for the uploaded photograph (100 x 100 pixels and 250 KB)
● Adds County to the residential address
● Address validation and recommendation feature available via the USPS (United States Postal Service) web server
● Participant has the option of self selection for assessment informant
● Records the primary care physician information
● Delete of primary care physician results in an automatic delete of the address
● Option to record the preferred hospital and the contact information
● Database of hospitals available with entry of preferred hospital
● Autocomplete feature with entry of preferred hospital
● Option to request the addition of a preferred hospital
● Option to record the ASO (Administrative Service Organization) information (name, care manager, and care manager's contact number and email address)
● Option to record the MCO (Managed Care Organization) information (name, care manager, and care manager's contact number and email address)
● Option to record the Private Insurance information (name, contact number, member number, and group number)
● Records the primary diagnosis code and secondary diagnosis code(s) (list permissible), with a brief description
● Records the participant's medication information (name, dosage, frequency, and notes)
● Records the support settings need (type and note)
● The options are:
• Community
• Home
• Work
● indicates
information not available and action required
● Records the communication needs
● The recorded options are:
• Non-verbal
• ASL (American Sign Language)
• Limited Verbal
• Primary Language
● View or enter associated notes with selection of non-verbal, ASL, and limited verbal
● NJ CAT (New Jersey Comprehensive Assessment Tool) responses generate a system note for non-verbal, limited verbal, and primary language
● indicates
information not available and action required
● Records the religious or cultural preferences and/or restrictions (type and note)
● The options are:
• Religious
• Cultural
• Spiritual
• Other
● indicates
information not available and action required
● Records the mobility or adaptive equipment needs (type and note)
● The options for record of mobility or adaptive equipment are:
• Crutches
• Walker
• Wheelchair
• Other
● NJ CAT (New Jersey Comprehensive Assessment Tool) responses generate a system note for each of the aforementioned options
● indicates
information not available and action required
● Records the behavior or sensory needs (type and note)
● The options for record of behavior or sensory needs are:
• Aggression: Bites Self, Scratches Self, Hits Self, Bites Others, Grab/Scratches Others, Hits Others, Kicks Others, Uses Objects Against Others
• Behavior: Eats or Mouths Inedible Objects, Smears Feces, Take Clothes off in Public, Masturbates in Public, Sexually Touches Others, Sexual Predatory Behavior, Other
• Elopement
• Fears/Phobias
• Interactions: Adult (Same Sex), Adult (Opposite Sex), Children, Pets, Stranger, Other
• Sensory Issue: Lights, Proximity/Touch, Scent, Sounds, Temperature, Other
● NJ CAT (New Jersey Comprehensive Assessment Tool) responses generate a system note for aggression, behavior and elopement
● indicates
information not available and action required
● Records the allergies (type and note)
● The options on allergies are:
• Food
• Medication
• Environmental
● indicates
information not available and action required
● Records the dietary needs (type and note)
● The options are:
• Food Prep-Diet: Chopped, Ground, Pureed, Regular
• Food Prep-Liquids: Honey-Thick, Nectar-Thick, Pudding-Thick, Thin/Regular
• Special Diet
• Tube Fed
● NJ CAT (New Jersey Comprehensive Assessment Tool) responses generate a system note for Tube Fed
● NJ CAT responses may generate a system note for Food Prep-Diet and Special Diet
● indicates
information not available and action required
● Records the health concerns (concern, and note)
● The options for health hazards or concerns are:
• Aspiration
• Bowel Impaction
• Choking
• Constipation
• Dehydration
• Falling
• Seizures
• Swallowing disorder
• Other
● NJ CAT (New Jersey Comprehensive Assessment Tool) responses generate a system note for bowel impaction, choking, seizures, and swallowing disorder
● indicates
information not available and action required
● Records the self-care requirements (type and note)
● The options for self-care are:
• Adjusting Water Temperature
• Blowing Nose
• Chewing & Swallowing
• Dressing
• Drinking on Own
• Feeding Self
• Toileting - Bladder
• Toileting - Bowel
• Using Microwave
• Using Stove
• Washing Hands
● NJ CAT (New Jersey Comprehensive Assessment Tool) responses generate a system note for the aforementioned options
● indicates
information not available and action required
● Records the employment details
● The recorded details for each employment includes:
• Company name
• Industry type
• Title
• Employment dates
• Wages and benefits
• Address
● Records the current and previous pathway assessment (pathway name and date) results in reverse chronological order
● Option of edit only for the current pathway assessment
● The options for pathway assessment are:
• Employed
• Unemployed - Experience/Training
• Unemployed - No Experience/Training
• Unemployed - Not Pursuing
● Hover on an ellipsis and view tooltip of the complete question (with addition of pathway)
● Retirement option with "Unemployed - Not Pursuing" for a 65+ participant
● Requires completion prior to the approval of any Plan
● Submission of pathway assessment within the last 30 days (approximate once a year) in order to change the status of a Plan to R (Review)
● indicates
information not available and action required
● Records the preferences on voting
● The recorded details include:
• Registered to vote
• Do you want to register
• Planning to vote
• Need supports while voting
● indicates
information not available and action required
● Contacts Navigation available on Left Navigation
● Priority assigned to an emergency contact
● Change priority available based on permissions for an emergency contact
● Records the following attributes of a contact
• Legal Guardian
• HIPAA
• Assessment Informant
• Inactive
● "Referral", "Veteran", and "Initial" contact attributes are no longer available
● Participant must have an assessment informant, which can either be the participant or an active contact
● Records a note with every change in the assessment informant
● System does not permit removal of assessment informant without the selection of another assessment
● One of the contacts must be a legal guardian
● Record court approval date and legal guardian document
● Records the document and the document date for HIPAA authorization
● Legal Guardian and HIPAA authorization document for upload limited by file size and file name of 1 MB and 150 characters, respectively
● File formats for upload are doc, docx, txt, tif, jpg, and pdf
● Records a note when a user makes a contact inactive
● Removes an inactive contact from the contact list
● To activate an inactive contact, add as a new contact and the system notifies the user
Plans
● SC agency assignment provides the option to select a preferred SC (Support Coordinator), both at the primary and secondary SC agency
● Left Navigation displays an Outcome navigation (current Plan) tile, which shows the following information for each Outcome:
• Outcome number
• Obligated amount
• 
icon for
an employment related Outcome
● 
icon appears
on an Outcome with:
• Plan in W (Work-in-Progress) or RV (Revision) status
• Future start date for all Services (for an approved Outcome)
● Add an Outcome with a pop-up tile that has multiple sections, which are:
• Outcome
• Service
• Provider
• Detail
● Navigate
the sections on the add Outcome pop-up tile with the 
and 
icons on the header
● New payment source options:
• DDD contract
• Medicaid
• DVRS (Division of Vocational Rehabilitation Services)
● Reference for need of Service with:
• Assessment
• PCPT (Person-Centered Planning Tool)
• Other (select a document from the list of reference documents)
● Save a new Outcome only after entry of the fields in the "Details" section
● Notifies the user that the obligated amount is in excess of the allocated amount (with save of a new Outcome)
● Message indicates the exact amount by which the Outcome exceeds the remaining budget
● View a brief description of the accomplishment of an Outcome
● Options on the Plan tab:
• Enroll
• SC Agency Assignment
• Plan History
● View the details of a previous Plan with the "Plan History" option
● Provider activates (click provider) the following provider details:
• Approved Services
• Locations and Procedures
• Contact Details
● Service menu options:
• View/Edit Service
• Stop Service
• Delete Service
• View/Edit Exceptions
Actions
● New tile interface for the following information:
• Document Review
• Change Plan Status
• Plan Signature
• Send Plan
• Planning Team
● Hover on
icon and view the date and time of document upload
● Review of PCPT (Person-Centered Planning Tool) not available with:
• Plan status not in W (Work-in-Progress)
• Plan status in RV (Revision) with the PCPT reviewed
● Upload of new PCPT available (with an already existing PCPT) for Plans in W or RV status
● displays
until the assessment and PCPT documents are reviewed by the appropriate
user
● Litmus indicator that displays red or green on the tile header
● Displays a green litmus indicator with the following conditions:
• The conditions for Plan in W status are:
– Status indicator on Participant card, Support Coordination, Assessments and Contacts is not red
– Current Plan Info card tool tip is green (the requirement for "Current Plan Info" card status indicator is ignored for change status to status indicator: if the Plan is overdue)
– Assessment is reviewed
– PCPT is reviewed
– Pathway to Employment has been completed within the last 30 days
– New signed NJISP to be uploaded or retrieved electronically
– At least one Outcome in the Plan is employment related
– Allocated budget of a Plan is greater than or equal to the obligated budget
• The conditions for Plan in W status are:
– Status indicator on Participant card, Support Coordination, Assessments and Contacts is not red
– Current Plan Info card tool tip is green (the requirement for "Current Plan Info" card status indicator is ignored for change status to status indicator: If the Plan is overdue)
– New signed NJISP to be uploaded or retrieved electronically
– Pathway to Employment has been completed within the last 30 days
– At least one Outcome in the Plan is employment related
– Allocated budget of a Plan is greater than or equal to the obligated budget of a micro Plan
• The conditions for Plan in other than W and RV are:
– Status indicator on Participant card, Support Coordination, Assessments and Contacts is not red
– Current Plan Info card tool tip is green (the requirement for "Current Plan Info" card status indicator is ignored for change status to status indicator: If the Plan is overdue)
– Allocated budget of a Plan is greater than or equal to the obligated budget of a micro Plan)
● Hover displays tooltip information on litmus indicator
● View the
existing NJISP with
icon
● Upload new NJISP with Plans in W or RV status
● Prints the NJISP (New Jersey Individualized Service Plan) report of the associated Plan
● Permits email of NJISP report to:
• Concerned Service provider
• Participant
• HIPAA contact
● "Draft" watermark appears with email or print of an NJISP report for a Plan which is not in A (Approved) status
● Records the individuals that helped create the Plan
● Captures the following information of each individual:
• Name
• Relationship
• Phone Number
• Agency (if present)
● Requires at least one individual before submitting a macro Plan for review
● Locks the information after approval of macro Plan (edit not allowed)
● indicates
information not available and action required
● (IR-1221) “Medicaid Eligibility” on the search results grid displays incorrectly
● (IR-1774) "Planning Team" tile on the "Actions" tab allows duplicate entries
● (IR-1882)
Browser:
Firefox
Clicking a Plan related
line item on the “Alerts” tile displays the “Demographics” screen briefly
before loading the “Plans” screen
Browser: IE
Clicking a Plan related
line item on the “Alerts” tile freezes the application briefly before
loading the “Plans” screen
Browser: Chrome
Clicking a Plan related line item on the “Alerts”
tile exhibits an intermittent freeze of the application before loading
the “Plans” screen
● (IR-1906)
Browser: IE
On the “Preferred Hospital” tile, hover on save or cancel icon buttons
expands the inline pop-up controls box
● (IR-1918) Unable to access the option to assign an agency to a SWAC by another SWAC
● (IR-2028)
Browser: Chrome
With display of “Case Assignment” confirmation dialog box (accessible via
the screen of the previous application), view screen layout issues
● (IR-2037) Hover on the “Reports” tiles on the Dashboard exhibit inconsistent timings for the multiple tooltips
● (IR-2062) Inconsistent display on two tile width screen size
● (IR-2133)
Browser: IE
“Print” on the “Contacts” tile on left navigation does not display the
contact report
Workaround
The Chrome browser is recommended to view the report
● (IR-2183)
Browser: IE
“View Document” on the “Assessments” tile does not display the assessment
report
Workaround
The Chrome browser is recommended to view the report
● (IR-2210) View progress bars on multiple tiles of a screen with update of an information, which is effected on the same tiles
● (IR-2229) “Abort Enrollment” for CCW displays “Supports Program”
● (IR-2241)
Concurrent enrollment of a participant by multiple users may create issues
Workaround
It is required that the enrollment or abort enrollment of a participant
is taken care of by a single user
● (IR-2245) Inconsistent display of close confirmation message with tile edits, when clicking outside the tile
● (IR-2254) FI user role can view Plans that are not in Approved status
● (IR-2255)
Browser: Firefox
“Search” tile elements are not aligned properly
● (IR-2257)
Browser: Chrome, Firefox
NJISP report displays “DRAFT” watermark intermittently for Plans in Approved
status
● (IR-2259)
On single tile width screen size, user cannot view maximize or minimize
icon for the "Alerts" and "Due-List" tile
● (IR-2275)
Browser: IE
Alignment of the "Plans" screen changes while browsing between
the Plan versions and between different Outcomes on a Plan
Workaround
Refresh screen to correct alignment
● (IR-2277) Status indicator on “Current Plan Info” tile on left navigation does not display green for an Approved Plan
● (IR-2281) E-mail address displays blank on the Service details report with available information
● (IR-2316) On the “Services” list of Plans accessed via the screens of the previous application for Interim, view Services of all programs
● (IR-2321) Unable to change the status of a Plan with enrollment in the Supports Program via the screens of the previous application
● (IR-2326) “Change Plan Status” available for all user roles
● (IR-2331) Few participants are unavailable with "Search" for the SWAC user role
● (IR-2332) With selection of “DVRS” as a payment source, “Natural/Generic” option is available for a provider
● (IR-2336) “Stop Service” does not change the Service information
● (IR-2338) “Review Assessment” displayed on the tooltip of “Change Plan Status” indicator with the assessment already reviewed
● (IR-2341) Unable to delete an Outcome with Plan in RV status when all Services within the Outcome have a future start date
● (IR-2351) No e-mail notification with assignment of a participant to an SC Agency
● (IR-2360) "View Report" for Outcomes and Services on the "Plan Summary" tab accessed via the screen of the previous application does not display the report
● (IR-2362) End date displays incorrectly and cannot be entered for an initial Plan in Work-in-Progress status for a participant assigned via the previous application
● (IR-2369) “Start Date” and “End Date” fields display incorrectly while adding a Service to an Outcome via the previous application screen
● (IR-2372) “Notes” field on “NJISP” tab accessed via the screens of the previous application enters information within the middle of the text box and does not wrap
● (IR-2375) View an error with addition of a Service to an Outcome via the previous application screen
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